Periodic maintenance of roads in Bukembe East Ward, Bungoma County (Tender BGM/CNTY/RPW/CEF/OT/049/2026-2027)

What is being bought

Periodic maintenance of roads in Bukembe East Ward, Bungoma County, about 3.8 km (per the tender schedule). The tender is reserved for YOUTH (AGPO) bidders according to the Tender Data Sheet and the advert; the portal record lists no reserved group.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closes electronically via IFMIS portal on Tuesday 17 November 2026 at 11:00 AM local time. D2 p.26

Bid / tender security

Tender-Securing Declaration form required instead of a bank tender security; no cash or bank bid security amount is specified. D2 p.26

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Obligatoriu
Mandatory pre-tender site visit at the Department of Roads boardroom, Bungoma. Date and time conflict between sources: 10 November 2026 at 10:00 am (ITT and invitation) versus 10 November 2026 at 10.00 am stated in the advert (portal listing shows the same date). Attendance is mandatory. D2 p.26

Pre-bid meeting

Optional
Pre-tender meeting held at the same date, time and place as the site visit (10 November 2026, 10:00am, boardroom). D2 p.26

Reserved for

Tender data sheet reserves the invitation to the youth group. Advert schedule lists category YOUTH for tender 049. Youth bidders must hold a valid AGPO registration certificate. Conflicting D2 p.28

Contract value

Not stated in the documents we reviewed Not stated D2 p.26

Tender opening

Tenders opened immediately after the closing deadline at the Roads, Infrastructure and Public Works boardroom, Kanduyi, Bungoma (bidders may attend). D2 p.26

Tender validity

Tender validity 120 days from the closing date; a further extension of 30 days beyond validity applies to bid security if requested. D2 p.26

Who can apply

• Open national competitive tender; tendering is open to qualified and interested tenderers. Reserved to youth group per TDS (see reserved_for). D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration/incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, issued within the last 6 months. D2 p.8
• Valid copy of NCA registration for road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Valid AGPO registration certificate for Youth (the tender is reserved to the youth group). D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Duly filled, signed and stamped Tender Securing Declaration form. D2 p.8
• Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.8
• Duly filled, stamped and signed Business Questionnaire Form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government. D2 p.8
• Clear copies of national ID/passport for the directors as per CR12. D2 p.8
• Power of Attorney authorizing the signatory, duly executed and sealed, witnessed by a Commissioner of Oaths, specific to this bid and not general. D2 p.27

Required only in some situations

• Joint venture agreement or letter of intent to form a JV, only if bidding as a joint venture. The TDS sets maximum JV members as NA. D2 p.14

Experience, licences and financial capacity

Technical

• Mandatory pre-tender site visit or pre-bid meeting. Every bidder must be represented by one technical person with at least a Diploma in Civil/Highway Engineering, bringing original ID and certified copies of qualifications and EBK/KETRB/IET registration, plus an original signed introductory letter on company letterhead. A site visit certificate is issued as evidence of attendance and must be attached. D1 p.1
• Evaluation: minimum 70% overall score required to be responsive (technical criteria include key personnel, plant and equipment, financial capability, work methodology, safety, and experience). Financial evaluation follows. D2 p.33
• Plant and equipment scored; key personnel include site agent (Bsc Civil Engineering or Diploma/HND), surveyor and foreman scored by qualifications and experience. D2 p.32

Financial

• Financial capability is scored (max 15): audited accounts for last two years, bank statements for last six months, financial ratios, average turnover for last two years, and bank line of credit undertaking specific to the tender (score 5). D2 p.33
• General experience with minimum value of KShs 2,000,000 and participation in similar contracts with minimum value KShs 2,000,000 in the last 4 years (experience scored max 15). D2 p.34

How and where to submit

• Submit electronically through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). Manual submissions are not accepted. Documents should be uploaded in PDF format. Tender documents are free to download from www.bungoma.go.ke or www.tenders.go.ke using the IFMIS negotiation number. D1 p.8
• One original of the tender; no additional copies required. D2 p.27

Lots and categories

• No lots: single contract, negotiation number 2656973-2026/2027. D2 p.26

What the addenda changed

• No addenda were provided in the material reviewed. Not stated D1

Not covered in the documents we reviewed

• Contract value / engineer's estimate for the works
• Full Bills of Quantities and specifications (Part 2 sections V-VII)
• Addenda or clarifications, if any, issued after the advert
• Performance security amount and form (ITT 48, TDS shows NA)
• Confirmation of whether the tender is reserved to youth (reserved_for conflict)
• Confirmation of the site visit date and time
• Full Section III financial scoring thresholds and the financial evaluation method
• Details of the Form of Tender and any other tender-specific forms in Section IV

Terms explained

AGPO

Access to Government Procurement Opportunities: a registration for youth, women and persons with disabilities that reserves some tenders to them.

NCA 8 and above

National Construction Authority registration category for road works at level 8 or higher, required to tender.

CR 12

Company Registry return listing directors and shareholders; must be recent (within 6 months).

Tender-Securing Declaration

Signed declaration that the bidder will accept sanctions if it withdraws or fails to sign after award, used instead of a bank bid security.

TDS

Tender Data Sheet: the section of tender documents giving tender-specific values that override the general instructions.

Responsive

A tender meeting all mandatory requirements and conditions; non-responsive tenders are rejected.

IFMIS

Integrated Financial Management Information System, the government e-procurement platform through which bids must be submitted.

JV

Joint venture: two or more firms bidding together under a joint venture agreement.

Preliminary examination

Initial pass/fail check of mandatory documents before technical and financial scoring.