Periodic Maintenance of Sitikho-Milele Road in Sitikho Ward, Bungoma County (Tender 019/2026-2027)

What is being bought

Periodic maintenance works on Sitikho-Milele Road in Sitikho Ward, Bungoma County, about 2.0 km long (Tender BGM/CNTY/RPW/CEF/OT/019/2026-2027, Negotiation No. 2657014-2026/2027). Open national tender for contractors registered with the National Construction Authority (NCA) category 8 and above.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closes Tuesday 17 November 2026 at 11:00 AM local time via IFMIS Supplier Portal. Current as of material reviewed (no addenda provided). D1 p.1

Bid / tender security

Bid security of Ksh 67,000 from a reputable bank, financial institution or insurance company approved by PPRA. Form may be cash, bank guarantee, insurance company guarantee, or a guarantee from a Central Bank of Kenya licensed institution (standard ITT 19.2). Standard ITT 19.3: valid 30 days beyond the original tender validity period. Tender-securing declaration is an alternative only where the TDS specifies it. D2 p.27

Tender fee

Tender documents may be downloaded free of charge using the IFMIS negotiation number from www.bungoma.go.ke or www.tenders.go.ke. No purchase fee is stated in the material reviewed. D1 p.1

Site visit

Υποχρεωτικό
Mandatory pre-tender site visit / pre-bid conference at the Department of Roads, Infrastructure and Public Works boardroom. A site visit certificate will be issued as evidence of attendance. D2 p.8

Pre-bid meeting

Υποχρεωτικό
Pre-tender meeting held at the same date and time, in the boardroom. Questions in writing must reach the procuring entity not later than three days before the meeting. D2 p.26

Reserved for

Not reserved. Open tender for all eligible tenderers; no youth, women, PWD or AGPO reservation applies. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the deadline, in the presence of bidders who choose to attend. Venue is stated differently in two documents (see conflicts). Conflicting D2 p.27

Tender validity

Tenders remain valid for 120 days from the closing date. A tender valid for a shorter period is rejected as non-responsive. D2 p.7

Who can apply

• Open tender: tendering is open to all qualified and interested tenderers, not reserved to any group. Eligibility for this road is NCA category 8 and above. D1 p.2
• Tendering is open to all qualified and interested tenderers. D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration or incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Recent CR12 certificate, issued within the last six months before the tender opening date. The tender document says certified copy; the advert says copy. Confirm with the procuring entity. Conflicting D2 p.8
• Valid copy of NCA certificate of registration for road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate issued by KRA. D2 p.8
• Duly filled, signed and stamped form of tender in the prescribed format. D2 p.8
• Duly filled, stamped and signed Confidential Business Questionnaire form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid single business permit from any county government authority. D2 p.8
• Clear copies of the national ID or passport of each director as shown in CR12. D2 p.8
• Written authorization to sign for the tenderer: duly executed and sealed power of attorney, specific to this bid (not general), witnessed by a Commissioner of Oaths. D2 p.27
• Bid security of Ksh 67,000 (see bid_security item). D2 p.8
• Site visit representative must bring: original ID/passport and a certified copy; certified copy of diploma or degree; certified registration with EBK/KETRB/IET; original introductory letter on company letterhead with official stamp, signed. Copies must be certified by a Commissioner of Oaths or Notary Public. One person may represent only one company. D1 p.7

Required only in some situations

• Joint venture bidders must include a copy of the joint venture agreement, or a signed letter of intent to form one with the proposed JV agreement. Standard rule D2 p.14

Experience, licences and financial capacity

Technical

• Every bidder must be represented at the site visit by one technical person with at least a Diploma in Civil or Highway Engineering. D1 p.1
• Technical scoring (max 100): key personnel (site agent, surveyor, foreman, max 20), plant and equipment (max 10), work methodology (max 25), work safety (max 10), experience (max 15), history of non-performance (max 5), financial capability (max 15). Scored criteria; minimum 70% needed to be responsive. D2 p.30

Financial

• Financial capability (max 15 points): audited financial statements for last two years; bank statements from a reputable bank for last six months; computation of financial ratios; average turnover for last two years; undertaking from bank providing current line of credit specific to the tender. D2 p.32
• Experience (max 15 points): general experience with minimum value of KShs. 2,000,000, and participation in similar contract(s) of at least KShs. 2,000,000 in the last 4 years; attach at least 2 award and completion certificates per project for last 4 years. D2 p.32

How and where to submit

• Submit complete tender documents electronically only through the IFMIS Supplier Portal, www.supplier.treasury.go.ke, in PDF format. D1 p.8
• Electronic submission only. Upload all complete tender documents in PDF format. D1 p.8
• Tenders are submitted electronically. Additional copies beyond the original: none required. D2 p.27
• Written clarification requests go to Department of Roads, Infrastructure and Public Works, P.O Box 437-50200 Bungoma, not later than 13/11/2026. Questions for the site visit or pre-tender meeting must be in writing not later than three days before the meeting. D2 p.26
• Procuring entity address for tender submission: Department of Roads, Infrastructure and Public Works, P.O Box 437 Bungoma, attention Chief Officer. Purchase/clarification email given as roadsbgmcounty@gmail.com. D2 p.27

Lots and categories

• No lots: single tender (Tender 019). Not applicable. Not stated P

What the addenda changed

• No addenda were provided in the material reviewed. Check the County website and tenders.go.ke for addenda before submitting. Not stated P

Not covered in the documents we reviewed

• Addenda (A1, A2...) for this tender were not provided; check the County website and tenders.go.ke before submission.
• Estimated contract value and bills of quantities were not provided.
• Standard template text was used for some clauses (ITT 19.2, 19.3, 3.10 to 3.13); confirm they are unchanged in the full tender document.
• Only 27 of 150 pages of D2 were reviewed; drawings, specifications and forms not reviewed may contain further requirements.
• Minutes of the site visit or pre-tender meeting, if published, were not provided.
• Full evaluation formulas for the financial stage were not provided in the reviewed pages.

Terms explained

TDS

Tender Data Sheet: the tender-specific section that overrides the general Instructions to Tenderers.

Tender security

Money or guarantee submitted with the bid (here Ksh 67,000) to show the bidder will honor the bid; forfeited if withdrawn or not signed when awarded.

Responsive

A bid that meets all mandatory requirements and conditions; non-responsive bids are rejected without evaluation.

NCA

National Construction Authority, which registers contractors by category; NCA 8 and above is required here.

CR12

Company return form listing directors and shareholders, issued by the Business Registration Service; must be recent.

IFMIS

Integrated Financial Management Information System, the government e-procurement platform used for electronic submission.

PPRA

Public Procurement Regulatory Authority, which approves banks and insurers for tender security.

Power of attorney

Written authority letter allowing a person to sign and bind the company to this bid.

JV

Joint venture: two or more firms bidding together under one agreement.

Tender-securing declaration

A signed declaration used instead of a bank guarantee where the TDS allows it; here the TDS specifies a Ksh 67,000 bid security.

Commissioner of Oaths / Notary Public

Authorized persons who certify copies of documents.