Migori CAIP Animal Feeds Processing Equipment: Supply, Installation, Training, 2-Year Support (MITI/SDI/008)

What is being bought

Supply, delivery, installation, commissioning, testing, training and two-year technical support for animal feeds processing equipment for the Migori County Aggregation Industrial Parks (CAIPs), with final destination Migori County, Kenya. Equipment quantities are in the Schedule of Requirements, which was not fully reviewed.

Key facts

Closing

Fri 30 Oct 2026, 11:00 am
Closing deadline after addenda: Friday 30 October 2026 at 11:00 am East African Time; deliveries must be received by this time. D4 p.2

Bid / tender security

Tender security of KES 2,500,000 issued by a reputable financial institution recognized by the Central Bank of Kenya, valid for 287 days from the tender opening date, in the form of the tender security form (Option 1 demand bank guarantee or Option 2 insurance guarantee). D2 p.29

Tender fee

Not stated in the documents we reviewed Not stated D2 p.2

Site visit

Optional
Pre-tender site meeting listed for 7 October 2026 at 10am at the Migori County CAIP site. The same TDS says the pre-arranged site visit will not be held; attendance is encouraged. Conflicting D2 p.27

Pre-bid meeting

Optional
No separate pre-bid meeting is stated. Clarification questions must reach the Procuring Entity in writing by 13 October 2026. D2 p.27

Reserved for

Open tender; no reservation to women, youth, persons with disabilities or AGPO groups is stated. The portal lists no reserved groups. D2 p.2

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the deadline at NSSF Building, Block A, 23rd floor Boardroom. The TDS (unrevised page) states an opening date of 23 October 2026, which conflicts with the revised closing. Conflicting D4 p.2

Tender validity

Tenders remain valid for 287 days from the date of tender opening. D4 p.2

Who can apply

• Tendering is open to all qualified and interested tenderers under the open tender method. Tenderers may be a private firm, a state-owned enterprise, or a joint venture (JV) with a maximum of two members. D2 p.2
• A joint venture may have a maximum of two members. D2 p.27

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Form of Tender on company letterhead, duly completed, signed and stamped in the format provided. D2 p.33
• Valid manufacturer's authorization letter from the original equipment manufacturer (OEM) naming the bidder, the manufacturer and the equipment covered. D2 p.33
• Written power of attorney for the authorized signatory, signed before a Commissioner for Oaths. The TDS requires a notarized or certified power of attorney. D2 p.33
• Certified copy of the company Certificate of Incorporation or Registration. D2 p.33
• Valid tax compliance certificate. D2 p.33
• Duly filled, signed and stamped Confidential Business Questionnaire. For a JV, every party must submit one. D2 p.33
• Copy of CR12 or CR13 issued within the last 12 months, showing directors, certified by a Commissioner for Oaths, plus directors and beneficial owners list; National ID copies for sole proprietors or partnerships. D2 p.33
• Audited financial statements for 2023, 2024 and 2025, with the auditor's current practising license attached. D2 p.33
• Evidence of completed similar project: bidder must have completed one project of similar nature involving supply, installation, testing and commissioning of production equipment. D2 p.33
• Additional TDS documents: colored technical brochures on process flow and proposed equipment; manufacturer authorization; client list for last 3 years with references; detailed work plan; evidence of ongoing similar projects; audited reports 2023-2025; evidence of financial resources; technical compliance matrix. D2 p.28
• Certificate of Independent Tender Determination, completed and signed, annexed to the Form of Tender. Standard rule D2 p.4

Required only in some situations

• Only for joint ventures: a certified letter of intent to enter a JV agreement, or an existing certified JV agreement defining each party's roles. D2 p.33

Experience, licences and financial capacity

Technical

• Equipment must meet minimum technical specifications; a technical compliance schedule must be completed and supported by documents. D2 p.34
• Delivery within 4 months from contract signing (scored: 4 months or less scores 5 marks, longer scores zero). D2 p.35
• Warranty of 2 years and spare parts for at least two years with preventive and corrective maintenance during a two-year support period. D2 p.101
• Pre-inspection before shipment is required. D2 p.101
• Equipment must be delivered and installed at the Migori County CAIP site, including solar panels and water circulation systems. D2 p.101
• Technical evaluation: score out of 100; minimum 70 needed to proceed to financial evaluation. D2 p.34

Financial

• Annual turnover scoring: 100 million KES or more gets maximum marks; 50 to 100 million gets 5 points; below 50 million gets zero. D2 p.35
• Financial resources scoring: 100 million KES or more gets maximum marks; 50 to 100 million gets 5 points; below 50 million gets zero. D2 p.36

How and where to submit

• Physical hard copy tender in a sealed envelope marked with tender name and number, addressed to the Principal Secretary, delivered to the tender box at NSSF Building, Block A, Eastern Wing, 16th floor, Bishops Road, Nairobi. D4 p.3
• Original tender plus one copy. D2 p.29
• Pages must be numbered in sequence including the cover page, and the document must be tape bound. D2 p.2
• Tenders must be in English only. D2 p.2
• Tender currency is Kenya Shillings and must be inclusive of all applicable taxes. D2 p.2
• Completed tender documents must be enclosed in plain sealed envelopes marked with the tender name and number. D1 p.1

What the addenda changed

• Revised tender documents must be used; they supersede the earlier versions. D3 p.1
• Submission deadline extended from Friday 23 October 2026 at 11am to Friday 30 October 2026 at 11am. D3 p.1
• Exact submission location clarified as NSSF Building, Block A, Eastern Wing, tender box on 16th floor. D3 p.1

Not covered in the documents we reviewed

• Contract value and budget are not stated.
• Tender fee or any payment for documents is not stated in the reviewed pages.
• Revised TDS and Section II pages of the revised document (D4) were not reviewed; opening and site visit details should be checked there.
• Schedule of Requirements and equipment quantities (Section VII) were only partly reviewed.
• Minimum average annual turnover and cash-flow amounts in Section III Financial Situation are blank in the reviewed text.
• Forms (Form of Tender, Tender Security form, CON-2, FIN-3.1) and the Certificate of Independent Tender Determination were not fully reviewed.
• Performance security amount and the standstill period details beyond the 14-day standstill were not fully reviewed.
• Confirm which site visit applies (7 Oct 2026 meeting or no visit) with the procuring entity.

Terms explained

TDS

Tender Data Sheet: the tender-specific section that overrides the general Instructions to Tenderers.

Tender security

Money or guarantee submitted with the bid to show the bidder will honour it; here KES 2,500,000, forfeited if the bidder withdraws or fails to sign.

OEM

Original Equipment Manufacturer; the bidder needs its written authorization to supply the equipment.

Responsive / non-responsive

A bid that meets all mandatory requirements is responsive; one that fails any mandatory item is rejected before scoring.

JV

Joint venture: two firms bidding together under an agreement or letter of intent; here limited to two members.

CR12 / CR13

Kenyan company registry returns listing company directors and beneficial owners.