Construction of 2-door pit latrine and ECDE classrooms in Mukogodo West Ward, Laikipia County

What is being bought

Construction of a 2-door pit latrine and ECDE (early childhood development education) classrooms at Lochaki, Loreto, Ndigir, Njurum, Ewaso and Ilmotiok in Mukogodo West Ward, Laikipia County. Quantities and specifications are in the Bill of Quantities and Works Requirements, which were not in the reviewed pages.

Key facts

Closing

Thu 22 Oct 2026, 12:00 pm
Deadline for submission of tenders through IFMIS. Late tenders are rejected. D1 p.30

Bid / tender security

No cash bid security amount is stated. A Tender-Securing Declaration (form in Section IV) is required instead of a bank guarantee. D1 p.29

Tender fee

Tender documents are free to obtain and download, according to the invitation. No fee is charged. D1 p.7

Site visit

Obbligatorio
Pre-arranged site visit at County infrastructure offices, Nanyuk. Contact Lawrence Tulesi, 0727088324. Section III requires a pre-tender site visit certificate, but ITT 7.5 says non-attendance is not a cause for disqualification. Conflicting D1 p.28

Pre-bid meeting

Optional
No pre-tender meeting is scheduled. D1 p.28

Reserved for

The portal lists youth as a reserved group, but the TDS states reservations are N/A and the invitation says tendering is open to all qualified bidders. Confirm eligibility before bidding. Conflicting P

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened electronically through IFMIS at the deadline date and time. D1 p.30

Tender validity

Tenders remain valid for 120 days from the submission deadline. Shorter validity is rejected. Extensions, if requested, add 30 days for the tender security. D1 p.29

Who can apply

• Tendering is open to all qualified bidders under an open competitive (national) method. Qualification is checked against the Section III criteria listed below. D1 p.7
• A Kenyan tenderer is eligible only if it provides evidence of fulfilling its tax obligations by producing a valid tax compliance certificate issued by the Kenya Revenue Authority. D1 p.13
• A tenderer is treated as foreign if it is not registered in Kenya or has less than 51 percent ownership by Kenyan citizens. Foreign status matters for joint venture rules below. Standard rule D1 p.13
• If bidding as a joint venture (JV), the JV may have a maximum of two members. D1 p.28
• If bidding as a joint venture, the JV may not subcontract more than 10 percent of the contract price to foreign firms (excluding provisional sums). D1 p.13
• All contractors must be registered with the National Construction Authority (NCA). Registration is not needed to tender but is a condition of contract award and signing, so a selected tenderer gets a chance to register before award. Standard rule D1 p.13
• If bidding as a joint venture, a Competition Authority of Kenya exemption is needed. It is not a condition for tendering but is a condition of contract award and signing. Standard rule D1 p.13

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified certificate of incorporation or registration of the company (must be certified copy). D1 p.33
• Valid tax compliance certificate of the company. D1 p.33
• Valid KRA PIN certificate of the company. D1 p.33
• Certified CR12 certificate (valid for the last 6 months) for limited companies, with directors' IDs; or a copy of the ID for a business registration name. D1 p.33
• Valid single business permit issued by the County Government. D1 p.34
• Pre-tender site visit certificate (see site visit item). D1 p.34
• Tender-Securing Declaration form, duly filled, signed and stamped, in the form in Section IV. D1 p.34
• Valid NCA category 8 and above certificate and licence for building works. D1 p.34
• Valid AGPO certificate for youth is listed as mandatory in Section III, but the TDS says reservations are N/A. Confirm with the procuring entity whether this applies. Conflicting D1 p.34
• Written confirmation (power of attorney) authorising the person who signs the tender. D1 p.29
• Priced Bill of Quantities and schedules completed per the tender forms. Standard rule D1 p.15
• Technical proposal covering work methods, equipment, personnel and schedule. Standard rule D1 p.17
• Copies of audited financial statements for the number of years set in Section III sub-factor 3.1 (year count not shown in reviewed pages), complete with all notes. D1 p.53
• Form FIN 3.2 showing average annual construction turnover (sub-factor 3.2 threshold not shown in reviewed pages). D1 p.53

Required only in some situations

• If bidding as a joint venture, a copy of the JV agreement, or a signed letter of intent to execute one, with a copy of the proposed JV agreement. Standard rule D1 p.15

Experience, licences and financial capacity

Technical

• Subcontracting is capped at 30 percent of the total contract amount. Tenderers planning to subcontract more than 30 percent must list the activities, subcontractors, and their qualifications and experience in the Form of Tender. D1 p.31
• Alternative tenders are not considered. Alternative completion times are not permitted. D1 p.16

Financial

• Prices are fixed. Foreign currency requirements are not allowed; quote in Kenya Shillings. D1 p.29
• A 0.03 percent capacity building levy applies to contracts, being 0.03 percent of the value of signed contracts exclusive of taxes. D1 p.7

How and where to submit

• Submit the complete tender through the IFMIS system under negotiation number 2414763. D1 p.7
• The TDS says tenders must be submitted ONLY electronically, but the Invitation to Tender says hardcopies and electronic tenders are both permitted. Confirm the submission method with the procuring entity. Conflicting D1 p.30
• Hardcopy tenders are permitted according to the Invitation to Tender (conflicts with the TDS electronic-only line). Conflicting D1 p.7
• Electronic submission address on the TDS: procurement@laikipia.go.ke. D1 p.30
• Number of copies beyond the original is not specified (TDS says N/A). Not stated D1 p.29
• Clarification questions must reach the procuring entity in writing by 22 October 2026 (ITT 7.1 TDS line), but the TDS ITT 7.3 line says no later than three days before tender closure. Confirm the cut-off with the procuring entity. Conflicting D1 p.28

Lots and categories

• Lot N/A: Single contract, no lots. D1 p.28

Not covered in the documents we reviewed

• Section III sub-factor 3.1 (number of years of financial statements and any minimum financial threshold)
• Section III sub-factor 3.2 (minimum average annual construction turnover)
• Section III experience, equipment and personnel criteria
• Section IV tender forms and Tender-Securing Declaration form
• Section V Bill of Quantities and estimated contract value
• Section VI Specifications and Section VII Drawings (works scope and site)
• Section VIII and IX conditions of contract, including performance security amount
• Any addenda [A1], [A2] or later changes to dates or requirements
• Exact site location of each of the six sites and whether the site visit covers all of them
• Confirmation of whether the youth AGPO reservation applies

Terms explained

TDS

Tender Data Sheet: the tender-specific section that changes or adds to the standard Instructions to Tenderers (ITT).

Tender-Securing Declaration

A signed, stamped form in which the bidder promises to accept penalties (including possible debarment) if it withdraws or fails to sign after award, instead of paying a cash or bank guarantee.

IFMIS

Integrated Financial Management Information System, the government electronic system used to submit and open tenders here.

AGPO

Access to Government Procurement Opportunities: a set-aside for youth, women and persons with disabilities, requiring a registered AGPO certificate.

NCA

National Construction Authority: contractors doing building works must be registered and hold the correct category certificate and licence.

Responsive / substantially responsive

A tender that meets all mandatory requirements without material deviation; non-responsive tenders are rejected and not corrected later.

JV

Joint venture: two or more firms bidding together under a joint venture agreement.

Tax compliance certificate

A valid certificate from the Kenya Revenue Authority showing the tax obligations are met.

CR12

Company registry return showing shareholders and directors, required for limited companies.

Performance security

Security the winning bidder must provide within 21 days of the letter of award, before contract signing (ITT 48).

Standstill period

14-day period after notice of intention to award during which unsuccessful bidders may complain before contract signing.

Capacity building levy

A levy of 0.03 percent of the value of signed contracts, exclusive of taxes, under PPRA Circular 01/2024.