EOI for consultancy: baseline studies on deforestation, wetlands, riparian ecosystems and groundwater under INReMP

What is being bought

Legally constituted consulting firms are invited to express interest in a 120-day consultancy to undertake baseline studies on deforestation, wetlands, riparian ecosystems and groundwater potential under the Integrated Natural Resources Management Programme (INReMP). The work includes baseline assessments, geospatial analysis, field verification, a spatial database and a natural resources monitoring framework across ten counties in the Cherangany Hills and Mau West water towers. Reference KEN-2000003938-0011-CS-QCBS; the procuring entity is INReMP, Eldoret.

Key facts

Closing

Thu 29 Oct 2026, 11:00 am
EOIs are due by 11:00 East African Time on Thursday 22 October 2026, matching the portal closing date. No addenda were provided. D2 p.5

Bid / tender security

Not stated in the documents we reviewed Not stated P

Tender fee

Bidding documents may be downloaded free of charge. No EOI submission fee is stated in the reviewed pages. D1 p.5

Site visit

Not stated in the documents we reviewed Not stated P

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.5

Reserved for

Not stated in the documents we reviewed Not stated P

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

EOIs are opened immediately after the deadline in the First-Floor Boardroom, AMS Building Eldoret, in the presence of bidders' representatives who attend. D2 p.6

Tender validity

The EOI must remain open for acceptance for 90 days, as stated in the EOI submission form declaration. D2 p.7

Who can apply

• Only legally constituted consulting firms may apply. Individual consultants are not invited. Firms may associate as a joint venture or sub-consultancy, or as a consortium, and must state clearly which form applies. D2 p.2
• Firms may associate with other firms to enhance qualifications, but must indicate clearly whether the association is a joint venture and/or sub-consultancy. In a joint venture all partners are jointly and severally liable for the entire contract. Standard rule D2 p.5

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid Tax Compliance Certificate from Kenya Revenue Authority for firms domiciled and registered in Kenya. D2 p.27
• Business registration or certificate of incorporation showing the firm is legally constituted and in continuous operation for at least ten (10) years. D2 p.27
• Valid trading licence or business permit. D2 p.27
• CR12 for limited companies, showing the list of directors and shareholding, plus copies of identification cards for directors. D2 p.27
• Duly completed and signed Form EOI-1 (EOI Submission Form), Form EOI-2 (Organization of the Consultant) and Form EOI-3 (Experience of the Consultant). D2 p.27

Required only in some situations

• Foreign bidders: a valid tax clearance/compliance certificate or equivalent document from the tax authority in the bidder's country of registration or operation. D2 p.27

Experience, licences and financial capacity

Technical

• Firm must have been in continuous operation for at least ten (10) years. This is a minimum eligibility requirement and is not scored separately. D2 p.21
• Firm must show at least five (5) completed consultancy assignments over the last ten (10) years covering natural resources, environmental assessment, geospatial analysis, water/land and monitoring. D2 p.21
• Specific experience counts only for assignments completed within the last five years, on or after 1 September 2021. Minimums: 3 integrated baseline assessments; 3 GIS/remote sensing/spatial assignments; 2 watershed or groundwater assignments; 2 monitoring-system assignments; 1 biodiversity assignment; 1 stakeholder/capacity-building assignment. D2 p.21
• Each experience assignment must be reported in Form EOI-3 with client name and contact details, contract value, location, start and completion dates, and description, so the client can verify it. D2 p.22
• Key experts are not required at this EOI stage. Curricula vitae of key experts must not be submitted with the EOI. D2 p.5
• Assignment duration: expected completion within 120 calendar days of contract commencement. D2 p.25
• EOIs are scored out of 100 under Annex 2 (general experience, specific experience, organisational and technical capacity). The minimum points required to pass are not filled in on the copy reviewed. Not stated D2 p.28

Financial

• No financial offer is required at the EOI stage. Only shortlisted consultants will be asked for a detailed technical and financial offer. D2 p.5

How and where to submit

• Electronic EOI by e-mail to inremp@kilimo.go.ke. Subject line must quote the procurement reference number and assignment title. D2 p.5
• Electronic submissions: one searchable, password-free PDF not exceeding 20 MB. Larger files may be sent in clearly labelled parts, e.g. Part 1 of 2. D2 p.5
• Hard copy: sealed envelope marked with the procurement reference number and assignment title, delivered to the address below. D2 p.5
• Hard copies are deposited in the Tender Box, Ground floor, AMS Building, Eldoret Opposite University of Eldoret, Eldoret-Ziwa Road. Address: National Programme Coordinator, PCMU, INReMP, P.O. Box 40-30100 Eldoret City. D1 p.5
• Submit one (1) original copy of each EOI form annexed to the document. D2 p.5
• Tender packages too large for the tender box go to the tender register at the National Programme Coordinator's Office, Ground Floor, AMS Building, by the closing time. D2 p.5

Not covered in the documents we reviewed

• No addenda were provided, so no changes from addenda are recorded.
• Bid security, contract value, reserved group status, site visit and pre-bid meeting are not stated in the pages reviewed.
• Annex 2 minimum passing points are blank on the copy reviewed.
• D2 pages 11, 13 and 16-19 (parts of Form EOI-3 and PTOR) were not provided.
• Full text of Form EOI-3 and the detailed scoring tables were only partly visible.
• The portal closing time (11:00) and document closing time match, but confirm the time zone (East African Time).

Terms explained

REOI / EOI

Request for Expressions of Interest / Expression of Interest: the first stage where firms show qualifications before a shortlist is invited to submit full proposals.

QCBS

Quality and Cost Based Selection: scoring that combines technical quality and cost.

IFAD

International Fund for Agricultural Development, which finances the programme and sets the anti-fraud and conflict-of-interest rules.

TCC

Tax Compliance Certificate issued by the Kenya Revenue Authority.

CR12

Kenyan company return listing directors and shareholding, issued by the Registrar of Companies.

Joint venture / sub-consultancy

Joint venture: firms bid together and are jointly liable. Sub-consultancy: one firm hires another to perform part of the work.

Preliminary Mandatory Requirements

Items that must be present at the first check of the EOI; the list is in Annex 2.

Tender Box

Sealed box at the INReMP office in Eldoret where hard-copy EOIs are deposited.