KNH/T/77/2026-2027 Water and drainage rehabilitation, Tower Block, Kenyatta National Hospital

What is being bought

A works contract to rehabilitate the water and drainage systems in the Tower Block of Kenyatta National Hospital, Nairobi, under an open national tender. The reviewed pages give no quantities or bill of quantities; the BOQ and Section VII were not in the material. Hard-copy sealed tenders only.

Key facts

Closing

Thu 22 Oct 2026, 10:00 am
Tender closes 22 October 2026 at 10:00 (East African Time). Portal, invitation and cover page agree. No addenda were provided, so this is the current deadline on the material reviewed. D1 p.1

Bid / tender security

Tender security of Kenya Shillings 150,000 valid for 149 days from the date of tender opening, from a reputable bank recognised by the Central Bank of Kenya. Forms allowed under ITT 22.3 are cash, bank guarantee, insurance company guarantee or guarantee from a CBK-licensed financial institution. The form requirement differs between sources (see conflicts). Conflicting D1 p.37

Tender fee

Tender documents can be downloaded free from www.knh.or.ke or www.tenders.go.ke. Hard copies cost Kshs 1,000.00 per tender document, non-refundable, paid via Mpesa pay bill 626088 or bankers cheque to Kenyatta National Hospital, with an official receipt from the Cash Office. D1 p.6

Site visit

Obbligatorio
Mandatory site visit at Kenyatta National Hospital on 15 October 2026. Cover page says 10:00am-12:00pm; TDS says 10:30 with bidders gathering at 10.00am at SCM offices. Each bidder must sign the attendance register and receive a site visit certificate signed by a hospital official. Conflicting D1 p.1

Pre-bid meeting

Optional
Pre-tender conference held together with the mandatory site visit on 15 October 2026, starting 10:30 East African Time. Gathering at SCM offices at 10.00 am. Minutes will be published at www.knh.or.ke. Attendance at the conference itself is not stated as compulsory; the site visit is. D1 p.28

Reserved for

Portal lists no reserved groups. Invitation is an open tender for national eligible candidates; no reservation to youth, women, persons with disabilities or AGPO was found in the reviewed pages. P

Contract value

Not stated in the documents we reviewed Not stated D1

Tender opening

Public opening of tenders on the same day and time as the closing. Opening place is not stated in the reviewed TDS. Bidders' representatives may attend; tender prices, discounts and whether a tender security was submitted are read out. D1 p.1

Tender validity

Not stated in the documents we reviewed Not stated D1 p.17

Who can apply

• Open tender, national eligibility. Eligible tenderers may be a private firm, a state-owned enterprise, or a joint venture (JV) under an existing agreement or a Form of intent. Each JV member is jointly and severally liable. P
• A Kenyan tenderer must provide evidence of tax compliance: a valid tax clearance certificate or tax exemption certificate issued by Kenya Revenue Authority. Standard rule D1 p.10

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Tender submitted in original and copy, book-bound, with no loose or stapled pages. D1 p.37
• Every page of the bid document, including the table of contents, must be numbered in sequence by the tenderer. D1 p.37
• Copy of certificate of incorporation or registration certificate. D1 p.37
• Valid Tax Compliance Certificate from Kenya Revenue Authority, valid at least up to the date of tender opening; a TCC check will be done. D1 p.38
• Tender data consent form, filled, stamped and signed. D1 p.37
• Tenderers' eligibility Confidential Business Questionnaire, filled, signed and stamped. D1 p.37
• Form of Tender on company letterhead, filled in the prescribed format, signed and stamped. D1 p.37
• Current CR12 from the Registrar of Companies, generated within the last 6 months. D1 p.37
• Proof of power of attorney authorising the person who signs the tender. D1 p.37
• Valid copy of current business licence or evidence of renewal. Also a valid Business Permit from the County Government. D1 p.38
• Site visit certificate, duly signed and stamped by authorized KNH personnel, attached to the tender. D1 p.37
• Certificate of Independent Tender Determination, signed and stamped. D1 p.37
• Self-declaration (SD1) that the tenderer is not debarred from public procurement under the PPADA 2015, signed and stamped by the authorised signatory. D1 p.37
• Self-declaration (SD2) that the person is not engaged in any corrupt or fraudulent practice, signed and stamped. D1 p.38
• Declaration and commitment to the code of ethics, signed and stamped by the authorised signatory. D1 p.38
• Bank details form signed and stamped by both the tenderer and the bank. D1 p.38
• Written proof that no director is involved in the same tender. D1 p.38
• NCA Registration Certificate of category 5 and above in Mechanical Engineering Contractor, carrying out Plumbing and Drainage Sanitary Fittings services. D1 p.38
• Current annual practising licence from NCA, category 5 and above, Mechanical Engineering Contractor with Plumbing and Drainage Sanitary Fittings. D1 p.38
• Signed and stamped commitment to comply with Inspection and Acceptance requirements. D1 p.38
• Signed and stamped commitment to comply with supplier evaluation requirements (Supplier Performance). D1 p.38

Required only in some situations

• If bidding as a joint venture: copy of the JV Agreement, or a Form of intent to execute a JV Agreement signed by all members with the proposed agreement. Standard rule D1 p.13

Experience, licences and financial capacity

Technical

• Tender must be complete and meet Part 2 Procuring Entity's Requirements (Section VII). Section VII was not in the reviewed material, so the detailed technical specification is not known. D1 p.32

How and where to submit

• Hard copy only. Electronic procurement system is not applicable for this tender, so no online submission. D1 p.28
• Deliver sealed tender to the Tender Box at the KNH Administration Block, ground floor, Supply Chain Management entrance office, addressed to The Chief Executive Officer, Kenyatta National Hospital, P.O. Box 20723, Nairobi, before the deadline. D1 p.6
• Single sealed outer envelope, with inner envelopes marked ORIGINAL and COPIES. Each must show tenderer name and address, the tender identification, and a warning not to open before the opening time. Standard rule D1 p.18
• Original and one copy are required. Number of copies in the TDS was not stated; MR2 and MR3 require original and copy. D1 p.37
• Clarification requests must be in writing to procurement@knh.or.ke (and info@pleng.net) and must reach KNH not later than 15 October 2026. KNH responds only to written queries. D1 p.6

Lots and categories

• Lot N/A: Single contract, no lots. TDS says the number of lots is N/A. D1 p.28

Not covered in the documents we reviewed

• No addenda (A1, A2...) were provided; any later changes to dates, the site visit, or documents are unknown.
• Tender validity period (number of days) is not stated in the reviewed TDS pages.
• Contract value or estimated cost is not stated in the reviewed pages.
• Place of tender opening is not stated in the reviewed material.
• Section VII Procuring Entity's Requirements and the Bill of Quantities/technical specification were not in the material, so quantities and technical standards are unknown.
• Section III evaluation criteria beyond the mandatory preliminary requirements (e.g. financial, experience and technical scoring) were not reviewed.
• Number of copies specified in the TDS (ITT 23.1) was not in the reviewed pages.
• Section IV tendering forms, Section IX special conditions, performance security and payment terms were not reviewed.
• ITT 1.1 in the template refers to design, supply and installation of plant; the TDS and tender title indicate works. Treat the TDS as controlling.
• Pages not provided: 26 of 165 were reviewed; standard forms, BOQ tables and boilerplate were skipped.

Terms explained

TDS (Tender Data Sheet)

Tender-specific rules in Section II that override the general Instructions to Tenderers.

Tender security

A bank or insurance guarantee (or cash) submitted with the bid to show it is serious; forfeited if the bidder withdraws or fails to sign the contract.

Responsive / non-responsive

A tender that meets all mandatory requirements without material deviation is responsive; a non-responsive tender is rejected.

MR (Mandatory Requirement)

Pass/fail items in the preliminary evaluation; failing any one eliminates the bid.

CR12

Company return from the Registrar of Companies showing directors and shareholders; here it must be generated within the last 6 months.

TCC

Tax Compliance Certificate issued by Kenya Revenue Authority, must be valid on the opening date.

NCA

National Construction Authority, which registers contractors by category.

JV (Joint Venture)

Two or more firms bidding together; all members are jointly and severally liable.

Addendum

A written change to the tender documents issued before closing; it overrides the original.

Business Day

Any official working day in Kenya, excluding public holidays.

Standstill period

The period between notice of intention to award and contract award during which complaints may be lodged.