Prequalification/registration of suppliers for goods, works and services, Siaya Bondo Water and Sanitation Co, 2026-2028 (SIBO/TEND/PREQ/2026-2028)

What is being bought

Siaya Bondo Water and Sanitation Company Limited is inviting applications to prequalify and register suppliers and service providers for 37 goods and services categories for the financial years 2026-2027 and 2027-2028. The reviewed pages list categories such as stationery, pipes, water treatment chemicals, meters, uniforms, furniture, computers, fuel, vehicles, printing, security, repairs, legal, insurance and training services. Applications go to the Procuring Entity in Siaya.

Key facts

Closing

Wed 21 Oct 2026, 10:00 am
Closing deadline for applications: 21 October 2026 at 10:00am. Portal shows the same date and time. No addenda were provided. D1 p.19

Bid / tender security

Not stated in the documents we reviewed Not stated D1 p.15

Tender fee

Non-refundable processing fee of Ksh 1,000 per set of application documents, paid into KCB Siaya Branch account 1106893026. Cash is not accepted. Documents may also be downloaded free from the company website or tenders.go.ke. D1 p.6

Site visit

Optional
No pre-arranged site visit is held (N/A in PDS). D1 p.19

Pre-bid meeting

Optional
No pre-application meeting will be held. D1 p.19

Reserved for

Portal record says no reserved groups listed. The tender notice lists 'Special group' eligibility for items 1, 10, 12 and 17 (and 'Special' for item 26), and encourages AGPO-registered firms to apply. Conflict. Conflicting P

Contract value

Not stated in the documents we reviewed Not stated D1

Tender opening

Opening of applications at the National Quality Control Laboratory, Main Boardroom. D1 p.19

Tender validity

Tender validity period is 120 days. D1 p.19

Who can apply

• Open to all applicants who qualify. Tender is National Open Tender using a standardized document. D1 p.6
• An applicant may be a private firm, a state-owned enterprise or institution (subject to ITA 5.8 conditions), or a joint venture (JV). Applicants must meet the eligibility criteria in the ITA and the PDS. Standard rule D1 p.8
• Joint venture: maximum of 3 members. Members may not also apply individually, be a subcontractor in a separate application, or be in another JV for the same tender. D1 p.18
• State-owned enterprises or institutions in Kenya may be eligible only if they can show they are legally and financially autonomous, operate under commercial law, and are not under supervision of any public entity. Standard rule D1 p.9

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Form RQ-5: Commitment to Suppliers Code of Ethics, duly filled, signed and stamped (mandatory). D1 p.21
• Form RQ-6, duly filled, signed and stamped (mandatory). D1 p.21
• Form RQ-7, duly filled, signed and stamped (mandatory). D1 p.22
• Form RQ-8, duly filled, signed and stamped (mandatory). D1 p.22
• Application Submission Letter (Registration Form RQ-1), completed without any change to its format. Standard rule D1 p.12
• Certificate of Independent Tender Determination, completed and signed, annexed to the form of applicant. Standard rule D1 p.8

Required only in some situations

• AGPO certificate, required only for categories reserved for AGPO (women, youth, persons with disabilities). D1 p.22
• Kenyan firm or citizen: current KRA tax clearance certificate or tax exemption certificate. Standard rule D1 p.9

Experience, licences and financial capacity

Technical

• Evidence of certification by regulatory bodies (e.g. KEBS, NCA, ERB, EPRA, other professional bodies, authorized dealers, resellers or distributors), depending on the category applied for, with a copy of the certificate. D1 p.22
• Company profile showing relevant experience and financial capacity. D1 p.22
• Details of three referees (clients) dealt with currently or within the last three years, plus copies of LPOs/LSOs/contracts in the area of specialization from the last three years. D1 p.22
• Qualifications and experience of 3 key personnel (at least 1 year experience), with signed CVs. D1 p.22
• Litigation history: state whether there is any; if none, indicate so. D1 p.22

Financial

• Audited accounts for the last one year (2025), or a letter of reference from a bank confirming financing. D1 p.22
• Financial capability: Form FIN-3.1 with attachments showing access to liquid assets or credit for cash flow needs. The amount and number of years are template placeholders not filled in the reviewed pages. Not stated D1 p.28
• Average annual turnover: Form FIN-3.2. The minimum amount, percentage and years are template placeholders not filled in the reviewed pages. Not stated D1 p.28

How and where to submit

• Written physical submission only. Electronic submission is not permitted. D1 p.19
• Sealed envelope marked with the category number and description, addressed to THE MANAGING DIRECTOR, SIBO Water and Sanitation Company Ltd, P.O. Box 214, Siaya, and deposited in the tender box at the Procurement Office at Headquarters. D1 p.6
• Envelope must bear the applicant's name and address, be addressed to the Procuring Entity, and show the prequalification identification from the PDS. Standard rule D1 p.13
• Submit the original plus one copy (PDS). Original must be typed or in indelible ink and signed by a duly authorized person. D1 p.19
• Bulky tender documents that do not fit in the tender box should be dropped at the Procurement Office. D1 p.6
• Clarification questions in writing or by email. The notice says by 14 October 2026; the PDS says not later than 7 days before closing; the ITA template says 14 days before the deadline. Conflict. Conflicting D1 p.6

Lots and categories

• Lot Categories 1-37: Prequalification is based on individual contracts. Applicants apply per category (Category 1 supply of goods items 1-16; Category 2 services items 17-37). Items 1, 10, 12, 17 and 26 are shown as special group in the notice. D1 p.18

Not covered in the documents we reviewed

• Bid security or tender-securing declaration amount, form and validity
• Financial qualification amounts for Form FIN-3.1 and FIN-3.2 (template placeholders not filled)
• Full text of forms RQ-5 to RQ-8 and ELI 1.1/1.2
• Scope of goods and services per category (Section VII) and any category-specific specifications
• Pages 23-27 and 29-49 of the document not provided in full; stage-2 scoring details incomplete
• Any addenda or clarifications issued after the original
• Which categories are reserved for AGPO or special groups, and what special group eligibility requires
• Whether the portal addendum publishing address (listed as email) is correct
• Contract value and performance security details

Terms explained

Prequalification / registration

Process of checking and listing suppliers or service providers so they can be invited to tender or be called on for the stated categories over the period.

PDS (Prequalification Data Sheet)

The section of the document that sets the specific values for this tender, overriding the general instructions.

ITA (Instructions to Applicants)

The standard general rules for applicants; the PDS and addenda change them where stated.

AGPO

Affirmative action procurement for youth, women and persons with disabilities; some categories are reserved for AGPO-registered firms.

Tender security / Tender-Securing Declaration

A financial guarantee or signed declaration that the bidder will honour its tender; amount and form are not stated in the reviewed pages.

Responsive

An application that meets all mandatory requirements; non-responsive applications are rejected.

Joint venture (JV)

Two or more firms applying together; each member is jointly and severally liable. Maximum 3 members here.

LPO / LSO

Local Purchase Order / Local Service Order, evidence of past business with a client.

PPRA

Public Procurement Regulatory Authority, which maintains the debarred list.

Form RQ-1 to RQ-8

Standard forms in Section IV: RQ-1 submission letter; RQ-5 to RQ-8 signed, stamped declarations listed as mandatory.