Tender CGN/DOALF/ONT/016/2026-2027: Proposed chain link fencing at Teret Livestock Auction Yard, Mauche Ward, Njoro Subcounty (Nakuru County, PWD-reserved)

What is being bought

Nakuru County Government invites tenders for the proposed chain link fencing at Teret Livestock Auction Yard in Mauche Ward, Njoro Subcounty, a works contract under an open national tender reserved for persons with disability (PWD). Quantities and the bill of quantities are in Part 2 of the tender document, which was not provided.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Tenders must be received on or before Monday 19 October 2026 at 10:00am. Late tenders will be rejected. D2 p.7

Bid / tender security

No tender security (bank guarantee) is required. Instead, tenderers must submit a duly filled, signed and stamped Tender-Securing Declaration Form. No amount is stated. D2 p.30

Tender fee

Tender documents may be viewed and downloaded free of charge from the County and PPIP websites. No tender fee is stated. D2 p.6

Site visit

Optional
Site visit is encouraged, not compulsory. Tender Data Sheet states no pre-tender site visit is held. Visits are at the tenderer's own cost and risk. Standard rule D2 p.12

Pre-bid meeting

Optional
No pre-tender conference or pre-arranged site visit is held for this tender (Tender Data Sheet: NOT APPLICABLE). D2 p.29

Reserved for

Reserved for persons with disability (PWD). The portal record also lists pwd as the reserved group. D2 p.6

Contract value

Not stated in the documents we reviewed Not stated D2 p.27

Tender opening

Tenders open immediately after the deadline at the Moi Road County Government Headquarters, 1st floor, in the presence of bidders who choose to attend. Venue conflicts between chambers and board room; see conflicts. Conflicting D2 p.30

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. D2 p.30

Who can apply

• Tendering is reserved for persons with disability (PWD). Only businesses in that group are eligible to tender, as stated in the invitation and the Tender Data Sheet. D2 p.6
• Tender Data Sheet ITT 35.2: the invitation is extended to the group that qualifies for reservations, which is persons with disability. D2 p.31
• Eligibility to tender: the tender is open to national tenderers under the open competitive method, using a standardized tender document. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of the company's Certificate of Incorporation or registration in Kenya from the Registrar of Companies. D2 p.32
• Copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months. D2 p.32
• Certified copy of registration with the National Construction Authority (NCA) in Category 8 or above as a Building Works Contractor, together with a valid NCA Practicing License. D2 p.32
• Honest history of any claims, litigation, default notices and financial penalties due to defaults, in the format provided and certified. D2 p.32
• Valid copy of the company's current Tax Compliance Certificate issued by Kenya Revenue Authority (KRA), valid at least on the closing date. D2 p.33
• Form of Tender completed, signed and stamped in the format provided. D2 p.33
• Duly filled, signed and stamped Tender Securing Declaration Form in the format provided. D2 p.33
• Duly filled, signed and stamped confidential business questionnaire. D2 p.33
• Current valid business permit for the year 2026. D2 p.33
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.33
• Valid AGPO Certificate for persons with disability. D2 p.33
• Duly filled, signed and stamped beneficial ownership form (BOI). D2 p.33
• Written confirmation of authorization to sign for the tenderer: an authorization from the director(s) designating an officer, certified by a commissioner of oaths. D2 p.30

Required only in some situations

• Where the tenderer is a joint venture, JV is not applicable per the Tender Data Sheet, so no JV forms are needed unless stated otherwise. D2 p.29

Experience, licences and financial capacity

Technical

• Technical evaluation covers general and specific experience of the firm in similar works, scored from 0 to 10 marks for general experience and up to 20 marks for annual volume of works done in the past 2 years, with evidence of LPO/LSO, award letters or contracts. D2 p.36
• Technical staff: the tenderer must provide qualified and experienced technical staff in the company with training in building works related field (10 marks). D2 p.36
• Only bidders who score 70% and above in technical evaluation proceed to financial evaluation. Bidders scoring below 70% are eliminated. D2 p.38

Financial

• Financial capacity: certified bank statements for the past two years (2025-2024), and certified audited accounts for the past two years signed and stamped by a certified practicing accountant or auditor, are scored. D2 p.36
• Financial evaluation: the bidder that qualifies technically and quotes the lowest price is recommended for award. A tie on lowest price goes to the firm with the highest technical score. D2 p.38

How and where to submit

• Submit both soft copy (through the supplier portal) and hard copies in plain sealed envelopes marked with the tender number and description, deposited in the Tender Box at County Government Headquarters ground floor, Moi Road, or sent by post. D2 p.30
• Tender Box at Moi Road, County Government Headquarters ground floor entrance, Nakuru, or post to The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road. Electronic tenders are permitted. D2 p.6
• Number of copies: in addition to the original of the tender, ONE copy is required. D2 p.30
• Serialize all pages chronologically from the cover page to the last page, including all attachments, numbered 1, 2, 3 and so on. D2 p.6
• Hard copies in plain sealed envelopes clearly indicating the Tender Number and Description, deposited in the tender box or sent by post to The County Secretary, County Government of Nakuru, P.O Box 2870-20100, Nakuru. D1 p.3

Lots and categories

• No lots are stated in the reviewed material. Not stated P

What the addenda changed

• No addenda were included in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Part 2 works requirements (Section V drawings, Section VI specifications, Section VII bill of quantities) were not provided, so the scope, quantities and materials are unknown.
• Estimated contract value or budget was not provided.
• Section IV tendering forms and the full list of forms were not provided.
• No addenda were provided, so any changes to the closing date, venue or requirements are unknown.
• Full Section III financial and turnover criteria (forms FIN 3.2, 3.3 and sub-factor details) were not provided.
• Tender Data Sheet items for performance security form and amount and the adjudicator fee were only partly provided.
• Clarification of the reference number and P.O. Box address with the County Supply Chain Office is needed before submission.
• Whether the tender is reserved for PWD on the notice listing for item 16 is unclear.

Terms explained

PWD

Persons with disability. Under this tender only businesses in this reserved group may bid.

AGPO

Access to Government Procurement Opportunities, a registration for special groups (youth, women, persons with disability) that gives preference or reservation in public tenders.

TDS

Tender Data Sheet, the section that sets the specific rules for this tender and overrides the general Instructions to Tenderers.

Tender-Securing Declaration

A signed and stamped form in which the tenderer declares it will accept consequences if it withdraws or fails to sign, used instead of a bank tender security.

MR

Mandatory Requirement. A bidder that fails any MR is non-responsive and is not evaluated further.

Responsive

A tender that meets all mandatory requirements and terms of the tender document and so can be evaluated.

CR12

Kenyan company return listing the directors and shareholders, issued by the Registrar of Companies.

NCA

National Construction Authority, the registration body for contractors undertaking construction works in Kenya.

BOQ

Bill of Quantities, the priced list of works items that bidders must fill in and stamp.

BOI

Beneficial ownership information form, disclosing the persons who ultimately own or control the firm.

Standstill Period

A 14-day waiting period after the notification of intention to award, during which unsuccessful tenderers may complain before the contract is signed.