CGN/RTPW/ONT/003/2026-2027: Supply, installation, testing and commissioning of 10no 13m LED highmast floodlights, Bahati Ward (reserved for youth)

What is being bought

Supply, installation, testing and commissioning of 10 units of 13m LED highmast floodlights across Bahati Ward, Bahati Sub County, Nakuru County. The tender is reserved for youth (per the ITT and TDS).

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Closing date and time for submission is 19 October 2026 at 10:00 (East Africa time). Portal record shows 2026-10-19 10:00:00. D2 p.29

Bid / tender security

No tender security required; instead a duly filled, signed and stamped Tender-Securing Declaration Form must be submitted. D2 p.29

Tender fee

Tender documents may be obtained electronically free of charge from the County website, supplier portal or tenders.go.ke. D2 p.6

Site visit

Optional
Site visit is encouraged at tenderer's own cost and risk; TDS states pre-tender site visit NOT APPLICABLE. D2 p.28

Pre-bid meeting

Optional
No pre-tender meeting: TDS states Pre tender Conference NOT APPLICABLE. D2 p.28

Reserved for

Tender is reserved for YOUTH: only youth-owned businesses appropriately registered may tender, per the invitation and TDS ITT 35.2. D2 p.6

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened immediately after the deadline at County Government Headquarters, Moi Road, 1st Floor Board Room/chambers; bidders' representatives may attend. D2 p.29

Tender validity

Tender validity period is 210 days from the date of opening. D2 p.6

Who can apply

• Only youth-group businesses (registered as such) may tender. Tenderers must hold a valid AGPO Certificate for YOUTH (MR 12). D2 p.31

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid copy of the company's current Certificate of Tax Compliance from KRA, valid at least on the closing date (MR 5-6). D2 p.32
• Certified copy of Certificate of Incorporation/registration in Kenya from the Registrar of Companies (MR 3-4). D2 p.31
• Certified copy of NCA registration in Category 8 or above as an Electrical Works Contractor, with a valid NCA Practicing License (MR 4). D2 p.31
• Valid EPRA Certificate Class C2 and above of the company (MR 14). D2 p.32
• Valid business permit for year 2026 (MR 10). D2 p.32
• Valid AGPO Certificate for YOUTH (MR 12). D2 p.32
• Form of Tender completed, signed and stamped in the format provided (MR 7-8). D2 p.32
• Duly filled, signed and stamped Tender Securing Declaration Form in the format provided (MR 9; ITT 21.1). D2 p.32
• Duly filled, signed and stamped confidential business questionnaire (MR 9). D2 p.32
• Duly filled and stamped Bill of Quantities in the format provided (MR 11). D2 p.32
• Duly filled, signed and stamped beneficial ownership form (BOI) (MR 13). D2 p.32
• Certified honest history of any claims, litigation, default notices and financial penalties (MR 1-2). D2 p.31
• Copy of CR12 for directors (company) or National ID (sole proprietorship), valid for the last 12 months. D2 p.31
• Tender securing declaration form: a Joint Venture tenderer must also satisfy the JV rules; JV not applicable for this tender (ITT 3.1 Not Applicable). D2 p.28

How and where to submit

• Electronic submission of soft copy through the supplier portal (IFMIS supplier portal) and hard copies in plain sealed envelopes marked with tender number and description, deposited in the Tender Box at County Government HQ Ground Floor (Moi Road) or posted to the County Secretary. D2 p.29
• Submit ONE original of the tender plus the required number of copies as stated in the TDS (ITT 22.3 copies = ONE). D2 p.29
• Hard copy address for submission: The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, County Government Headquarters, Nakuru. D2 p.29
• Every page of the tender must be serialized sequentially from the cover page to the last page, including attachments (1, 2, 3...), per Section 74(1)(i) PPADA 2015. D2 p.32
• Tender must be submitted in both soft and hard copies. Electronic tenders permitted. D2 p.6
• Prices must be quoted in Kenya shillings and include all taxes; quoted as FIXED prices. D2 p.6

Lots and categories

• No lots identified in the reviewed material. Not stated D2

What the addenda changed

• No addenda reviewed. Not stated P

Not covered in the documents we reviewed

• Contract/estimated value of the tender
• Official financial evaluation percentages and detailed evaluation criteria for Stage I and II sub-factors beyond those extracted
• Bid notice for the portal-listed contract value
• Full Section IV tender forms and Section V/VI/VII technical specifications and bills of quantities
• Performance security amount and form (ITT 52)
• Addenda, if any, after the original issue
• Confirmation whether the Bahati ward site visit is required
• Full evaluation criteria details (Section III) for Stage II and Stage III financial evaluation

Terms explained

AGPO

Access to Government Procurement Opportunities: reservation for youth, women and persons with disability groups registered with the authority.

TDS

Tender Data Sheet: section giving tender-specific values that override the general instructions.

MR

Mandatory Requirement: a pass/fail preliminary requirement; failing any means non-responsive.

Responsive

A tender that meets all mandatory requirements and specifications in the tender document.

Tender-Securing Declaration

A signed declaration by the bidder accepting penalties if it withdraws or fails to sign; used instead of a cash or bank tender security here.

NCA

National Construction Authority: registration body for contractors in Kenya.

EPRA

Energy and Petroleum Regulatory Authority: licence required for this electrical work category.

BOI

Beneficial ownership information form disclosing the company's owners.

CR12

Company Registry certificate listing directors and shareholders.

Standstill Period

14-day wait after notification of intention to award, before contract signing, for complaints.