Maintenance of streetlights at Eburru/Mbaruk, Gilgil Sub County - CGN/RTPW/ONT/006/2026-2027 (Nakuru County)

What is being bought

Nakuru County Government requests tenders for the proposed maintenance of streetlights at Eburru/Mbaruk, Gilgil Sub County (works category, open national tender, open to all bidders). Quantities are not stated in the material reviewed.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Closing: tenders must be received on or before Monday 19 October 2026 at 10:00 AM East Africa time. D2 p.27

Bid / tender security

Tender security of Kenya shillings ten thousand (Kshs.10,000) in the form of a bank guarantee, or a guarantee by an insurance company registered and licensed by the Insurance Regulatory Authority; valid for 180 days from the tender opening date (MR 15); the general clause says 30 days beyond the validity period. Conflicting D2 p.27

Tender fee

Not stated in the documents we reviewed Not stated D1 p.5

Site visit

Optionnel
Site visit is optional (tenderer encouraged to visit at own cost); the TDS says no pre-tender site visit is held. D2 p.12

Pre-bid meeting

Optionnel
No pre-tender meeting held (TDS: Pre tender Conference: NOT APPLICABLE). D2 p.26

Reserved for

Not reserved: the invitation is open to all bidders and the portal lists no reserved group. P

Contract value

Not stated in the documents we reviewed Not stated D2 p.32

Tender opening

Bids open immediately after the closing time at County Government of Nakuru, Moi Road HQ, 1st Floor Board Room; bidders or representatives may attend and sign a register. D2 p.27

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. Conflicting D2 p.6

Who can apply

• Tendering is open to all qualified and interested tenderers (open national competitive method). D2 p.6
• The invitation to tender is open to all bidders; no reservation applies to this tender. D2 p.28
• Foreign tenderers (not registered in Kenya, or under 51% Kenyan-citizen ownership) must source at least 40% of contract inputs from national suppliers and contractors; they are automatically disqualified otherwise. Standard rule D2 p.11
• Joint ventures: JV subcontracting to foreign firms is limited to 10% of contract price; the TDS states the JV rule is not applicable (maximum of 2 JV members: NOT APPLICABLE). Standard rule D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by commissioner of oaths/advocate registered in Kenya; CR12 for directors (or National ID for sole proprietorship) valid for last 12 months. D2 p.29
• Registration with the National Construction Authority in Category 8 or above as an Electrical Works Contractor, together with a valid NCA Practicing License. D2 p.29
• Valid copy of current Certificate of Tax Compliance from KRA, valid at least on the closing date. D2 p.30
• Honest history of claims, litigation, default notices and financial penalties, certified by a Commissioner of Oaths, in the format provided. D2 p.29
• Form of tender completed, signed and stamped in the format provided. D2 p.30
• Confidential business questionnaire, filled, signed and stamped, certified by commissioner of oaths/advocate. D2 p.30
• Current valid business permit (year 2026) certified by commissioner of oaths/advocate registered in Kenya. D2 p.30
• Beneficial ownership information form (BOI), duly filled, signed and stamped. D2 p.30
• Written power of attorney authorizing the signatory, witnessed by a Commissioner of Oaths; the TDS requires authorization from the directors designating an officer, certified by a commissioner of oaths. D2 p.27
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.30
• Tender documents submitted in both soft copy (through IFMIS supplier portal) and hard copies. D2 p.30

Required only in some situations

• Other documents: Joint Venture Agreement (or letter of intent) if bidding as a joint venture. Standard rule D2 p.14

Experience, licences and financial capacity

Technical

• Technical proposal with statement of work methods, equipment, personnel and schedule, in sufficient detail to show adequacy for the works and completion time. Standard rule D2 p.15
• Contractor must have Category 8 or above NCA electrical works registration (see mandatory documents); NCA registration is a condition of award and signature, not of tendering, per general rules, but the MR list requires it at submission. Conflicting D2 p.11
• Alternative tenders are not considered. D2 p.26

Financial

• Financial capability, minimum average annual construction turnover, similar-contract experience and key equipment thresholds are blank in the reviewed Section III; amounts not stated. Not stated D2 p.32

How and where to submit

• Submit one original tender and ONE copy in addition to the original. Hard copies in plain sealed envelopes marked with tender number and description, deposited in the Tender box at County Government HQ Moi Road ground floor entrance, or posted to The County Secretary, P.O Box 2780-20100, Nakuru. D2 p.27
• Soft copy submitted through the supplier portal; the portal record also lists electronic and written submission methods. D2 p.27
• Serialize all pages chronologically from cover to last page including attachments (1, 2, 3...). D2 p.6
• Plain sealed envelopes marked with both tender description and tender reference number. D2 p.6
• Tender prices must be quoted in Kenya Shillings and include all taxes. D2 p.6
• Tender documents are free to download from www.nakuru.go.ke, supplier.treasury.go.ke or www.tenders.go.ke. D1 p.5

Lots and categories

• No lots are stated for this tender (single contract). Not stated D2 p.30

What the addenda changed

• No addenda [A1], [A2] were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Estimated contract value and budget
• Minimum annual turnover, financial resource and similar-contract thresholds (blank in Section III)
• Bill of Quantities and technical specifications (Sections V-VII)
• Standard forms in Section IV and general/special conditions of contract (Sections VIII-X)
• Any addenda issued after 2026-10-09
• Mandatory pre-tender site visit status confirmation in tender-specific TDS pages not reviewed
• Work duration and performance security amount

Terms explained

Tender Data Sheet (TDS)

Section II of the tender document with tender-specific rules that override the general Instructions to Tenderers.

Tender security

Money guarantee submitted with the bid to show seriousness; forfeited if the bidder withdraws or refuses to sign.

MR (Mandatory Requirement)

A pass/fail preliminary check; failing any one makes the bid non-responsive.

Responsive / non-responsive

A bid that meets all mandatory terms is responsive; a non-responsive bid is rejected without evaluation.

AGPO

Affirmative action procurement reservation for youth, women and persons with disability; not applicable here.

NCA

National Construction Authority, which registers contractors by category for construction work.

JV

Joint venture: two or more firms bidding together under one agreement.

Commissioner of Oaths

Authorised person who certifies copies and signed statements as true.