Construction of bridges at Lare Ward, Njoro Sub County (Nakuru County, CGN/RTPW/ONT/028)

What is being bought

Nakuru County Government (Department of Infrastructure) invites open tenders for the proposed construction of bridges at Lare Ward, Njoro Sub County, a Works contract. The documents do not state the quantity of bridges or a contract value. The tender reference differs between the portal (2026-2028) and the bidding document (2026-2027).

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Closing deadline for submission of tenders (hard copies to the tender box or post, and soft copy through the portal). Late tenders are rejected. D2 p.1

Bid / tender security

Tender security of Kshs 41,000 (forty-one thousand shillings) in the form of a bank guarantee, or a guarantee by an insurance company licensed by the Insurance Regulatory Authority. The notice and MR list also allow a financial institution licensed by the Central Bank of Kenya. Validity conflicts: 180 days from opening (MR list) vs 30 days beyond the tender validity period (ITT). Conflicting D2 p.27

Tender fee

The tender documents may be downloaded free of charge. No tender fee is stated in the material reviewed. D1 p.5

Site visit

Optional
Site visit is optional and at the tenderer's own cost and risk. The TDS states there is no pre-tender site visit. Standard rule D2 p.12

Pre-bid meeting

Optional
No pre-tender meeting or pre-arranged site visit is scheduled (TDS: Pre tender Conference and Pre tender Site Visit NOT APPLICABLE). D2 p.26

Reserved for

Not reserved. The tender is open to all bidders. D2 p.1

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened immediately after the closing time at County Government of Nakuru, Moi Road HQ, 1st floor (TDS: board room; invitation: chambers). Bidders or representatives may attend and must sign the attendance register. D2 p.28

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. D2 p.6

Who can apply

• Open to all qualified and interested tenderers. The tender is not reserved for youth, women, persons with disability or any other group. D2 p.1
• If bidding as a joint venture (JV): the tender must include a copy of the Joint Venture Agreement signed by all members, or a letter of intent to execute one signed by all members, together with a copy of the proposed agreement. The JV may not subcontract more than 10 percent of the contract price to foreign firms. The TDS sets the maximum number of JV members as NOT APPLICABLE. Standard rule D2 p.13
• Foreign tenderers (not registered in Kenya, or registered in Kenya with less than 51 percent Kenyan citizen ownership) must source at least 40 percent of contract inputs (supplies, subcontracts and labour) from national suppliers and contractors, and must provide documentary evidence of this. Standard rule D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Honest history of any claims, litigation, default notices and financial penalties due to defaults, in the format provided and certified by a Commissioner of Oaths. D2 p.29
• Copy of the company's Certificate of Incorporation or registration in Kenya from the Registrar of Companies, certified by a Commissioner of Oaths or Kenyan advocate. Also a copy of CR12 for directors (or National ID for a sole proprietor) valid for the last 12 months, certified in the same way. D2 p.29
• Copy of registration with the National Construction Authority (NCA) in Category 8 or above as a Road Works Contractor, together with a valid NCA Practising Licence, certified by a Commissioner of Oaths or Kenyan advocate. Conflicting D2 p.29
• Valid copy of current KRA Certificate of Tax Compliance, which must be valid at least on the closing date. D2 p.30
• Form of Tender completed, signed and stamped in the format provided. Also a duly filled, signed and stamped confidential business questionnaire certified by a Commissioner of Oaths or Kenyan advocate. D2 p.30
• Current valid business permit for year 2026, certified by a Commissioner of Oaths or Kenyan advocate. D2 p.30
• Duly filled, signed and stamped beneficial ownership information form (BOI). D2 p.30
• Written power of attorney authorizing the signatory of the bid to commit the bidder, witnessed by a Commissioner of Oaths. The TDS also requires a written authorization from the company directors designating the officer, certified by a Commissioner of Oaths. D2 p.30
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.30
• Tender security of Kshs 41,000 in the form of a bank guarantee, a guarantee by an insurance company licensed by the Insurance Regulatory Authority, or a guarantee by a financial institution licensed by the Central Bank of Kenya, valid for 180 days from the tender opening date. Conflicting D2 p.30
• Sequential serialization and pagination of the entire tender document from page 1 to the last page (1, 2, 3...), in compliance with Section 74(1)(i) of PPADA 2015. D2 p.30

Recommended

• Bidders should organize their evidentiary documents in the order listed in the mandatory requirements. D2 p.30

Experience, licences and financial capacity

Technical

• The tenderer must furnish a technical proposal including statement of work methods, equipment, personnel, schedule and other information required by the tender forms, in enough detail to show the proposal meets the works requirements and completion time. Standard rule D2 p.15
• Subcontracting permitted: maximum 0 percent of the total contract amount. Subcontractors are not permitted under the TDS. D2 p.28
• Technical evaluation: bidders must score at least 70 percent to proceed to financial evaluation. Stage II criteria are in Section III, which was not fully provided. D2 p.35

Financial

• Tenders must be quoted entirely in Kenya shillings and must include all taxes. D2 p.6
• Prices quoted are FIXED (not subject to price adjustment). D2 p.27
• Minimum annual construction turnover, cash flow and similar-contract experience thresholds are blank in the material reviewed. Confirm the figures with the procuring entity. Not stated D2 p.32
• Financial evaluation: the bidder that qualifies technically with the lowest financial quote is recommended for award. Ties go to the highest technical score. D2 p.35

How and where to submit

• Soft copy of the complete tender must be submitted through the supplier portal (the MR section refers to the IFMIS supplier portal). Conflicting D2 p.27
• Hard copies in plain sealed envelopes marked with the tender number and description, deposited in the tender box at County Government HQ, Moi Road, ground floor main entrance, Nakuru, or sent by post to the County Secretary. D2 p.27
• Tender box location: Moi Road, County Government Headquarters, ground floor entrance, Nakuru. D2 p.7
• Postal address: The County Secretary, County Government of Nakuru, P.O. Box 2780-20100, Moi Road, County Government Headquarters, Nakuru. Other documents give P.O. Box 2870. Conflicting D2 p.7
• Number of copies: the original plus ONE additional copy of the tender, submitted in both hard copy and soft copy. D2 p.27
• Each completed tender must be enclosed in a plain sealed envelope marked with both the tender description and the tender reference number. D2 p.6
• Serialize all pages of the tender from the cover page to the last page, including attachments, in numerical format 1, 2, 3. D2 p.6

Not covered in the documents we reviewed

• No contract value or cost estimate stated.
• No addenda (A1, A2...) were provided, so any later changes to dates or requirements are unknown.
• Section III Stage II technical evaluation criteria and scoring were not provided (only the 70 percent threshold).
• Blank financial thresholds: minimum annual turnover, cash flow amount, similar-contract experience and history periods are not filled in.
• Section V to VII (drawings, specifications, bills of quantities) were not provided.
• Part 3 conditions of contract, special conditions and contract forms, including the performance security amount, were not provided.
• Notice of intention to award and complaint procedure were not reviewed.
• Only 23 of 100 pages of the bidding document were reviewed.

Terms explained

Tender security

A guarantee (bank, insurance or approved financial institution) or similar security that must accompany the bid. It protects the buyer if the bidder withdraws or refuses to sign.

TDS (Tender Data Sheet)

Section II of the tender document that sets the specific rules for this tender. It overrides the general Instructions to Tenderers where they conflict.

MR (Mandatory Requirement)

A pass/fail requirement in the preliminary stage. Missing any MR makes the bid non-responsive and it is not evaluated further.

Responsive / non-responsive

A bid is responsive if it meets all required terms. A non-responsive bid is rejected.

JV (Joint Venture)

Two or more firms bidding together under a written joint venture agreement or letter of intent.

BOI form

Beneficial Ownership Information form, which discloses the people who own and control the company.

CR12

Company return document from the Registrar of Companies listing directors and shareholders.

NCA

National Construction Authority. Contractors must be registered with it at a category suited to the work.

Commissioner of Oaths

A person authorized to certify copies and sign statutory declarations, required for several documents.

Addendum

A written change to the tender documents issued before closing. It overrides the original.

IFMIS

Integrated Financial Management Information System, the government financial system whose supplier portal is used for soft copy submission.