Construction of a 4-door toilet at Malewa Vocational T…

What is being bought

Proposed construction of a 4-door toilet at Malewa Vocational Training Centre in Malewa West Ward, Gilgil Sub-County, Nakuru County, under an open national tender reserved for persons with disability. The tender is a works contract.

What could disqualify you

Late tenders will be rejected and returned unopened. D2 p.20
Any mandatory requirement not met leads to non-responsive status and no further evaluation. D2 p.32
Foreign tenderers not meeting the 40% national-input condition are automatically disqualified; tenderers with less than 51% Kenyan ownership are treated as foreign. Standard rule D2 p.11
Errors in unit price, quantity or subtotal/total in the bid are a major deviation leading to disqualification as non-responsive. Standard rule D2 p.23

Key facts

Closing: Mon 19 Oct 2026, 10:00 am
Closing deadline for submission: Monday 19 October 2026 at 10:00 AM (current after addenda; no addenda reviewed). D2 p.29
Bid / tender security: No tender security is required; instead a duly filled, signed and stamped Tender-Securing Declaration Form must be submitted. D2 p.29
Tender fee: Tender documents may be downloaded free of charge. D1 p.7
Site visit: Optionnel
Site visit is optional (encouraged, at tenderer's own cost); TDS states no pre-tender site visit. D2 p.28
Pre-bid meeting: Optionnel
No pre-tender meeting held (TDS: NOT APPLICABLE). Questions must reach the entity in writing not later than 3 days before the closing date. D2 p.28
Reserved for: Reserved for persons with disability (PWD). Bidders must hold a valid AGPO Certificate for PWD. D2 p.1
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Tenders opened immediately after the deadline at the County Government HQ, Moi Road, 1st floor Board Room, Nakuru; bidders' representatives may attend. D2 p.29
Tender validity: Tender validity period is 210 days from the date of opening. D2 p.6

Who can apply

Tender is reserved for persons with disability (PWD); only businesses in that registered group are eligible to tender. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Authorization from the director(s) designating an officer to sign, certified by a commissioner of oaths (if signing by an authorized officer). D2 p.29

Experience, licences and financial capacity

Technical

Tender documents must be submitted in both soft copy (through the IFMIS supplier portal) and hard copies, in the manner described in the Invitation Notice. D2 p.32
Pages must be chronologically serialized (1,2,3...), duly paginated, initialled and stamped on every page. D2 p.32
Bidders not satisfying any mandatory requirement are non-responsive and will not be evaluated further. D2 p.32

Financial

Tender prices must be quoted in Kenya Shillings and include all taxes. Prices are fixed. D2 p.6

How and where to submit

Soft copy through the supplier portal and hard copies in plain sealed envelope marked with tender number and description, deposited in tender box at County Government HQ ground floor main entrance (Moi Road, Nakuru) or sent by post to The County Secretary, P.O Box 2780-20100, Nakuru. Electronic tenders permitted. D2 p.30
Number of copies of the original tender: ONE. D2 p.29

What the addenda changed

No addenda were provided for review. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender Security amount / form: TDS and evaluation criteria require a Tender-Securing Declaration Form rather than a cash or bank security; no conflict on this point. Noted only for completeness: evaluation criteria list MR numbering with blank entries. (D2 p.29, D2 p.32)
Submission address: Notice D1 gives P.O. Box 2870-20100; the bidding document gives P.O. Box 2780-20100 for the County Secretary. Confirm the correct postal address before posting hard copies. (D1 p.7; D2 p.7, D2 p.29)
Opening venue: D2 says opening in 1st floor chambers (p.7) and 1st floor board room (p.29); confirm the room. (D2 p.7; D2 p.29)

Not covered in the documents we reviewed

Addenda to the tender, if any, which could change the closing date or requirements
Bill of Quantities and drawings/specifications (Parts 2 Section V-VII) defining the scope of works
Contract value / estimated cost of the works
Form of tender and tender forms (Section IV) and the Tender-Securing Declaration format
Performance security amount and conditions (ITT 52 referenced, specifics in TDS/SCC not reviewed)
Standstill and complaint details beyond the general text
Full evaluation criteria for technical and financial stages (Section III remainder)

Terms explained

TDS: Tender Data Sheet: the tender-specific rules that supplement the standard Instructions to Tenderers.
AGPO: Access to Government Procurement Opportunities: a reservation for youth, women and persons with disability registered businesses.
MR: Mandatory Requirement: a pass/fail check at preliminary evaluation; failing any makes a bid non-responsive.
Responsive: A bid that meets all mandatory requirements and terms of the tender documents.
Tender-Securing Declaration: A signed declaration by the bidder used instead of a cash or bank tender security.
NCA: National Construction Authority, which registers contractors for construction works in Kenya.
CR12: Company return of directors and shareholders issued by the Registrar of Companies.
BOI: Beneficial ownership information form disclosing the persons who own or control the company.

Construction of a 4-door toilet at Malewa Vocational Training Centre, Malewa West Ward, Gilgil Sub-County (CGN/EIEPC/ONT/015/2026-2027), reserved for PWD