Tender for proposed piping and network rehabilitation at Kamwaura Water Project, Njoro Ward, Njoro Sub County (CGN/WEECCNR/ONT/025/2026-2027)

What is being bought

Contract for the proposed piping and network rehabilitation at Kamwaura Water Project in Njoro Ward, Njoro Sub County, Nakuru County, issued by County Government of Nakuru under an open national tender. The tender documents state it is reserved for youth tenderers, although the advert listing also shows open-to-all, women and PWD categories for this tender number. Quantities and contract value are not stated in the material reviewed.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Closing date and time for submission: 19 October 2026 at 10:00 AM East Africa time, consistent with the portal closing date of 2026-10-19 10:00:00. No addenda were provided that change this. D2 p.29

Bid / tender security

No tender security (bank guarantee) is required. Instead bidders must submit a duly filled, signed and stamped Tender-Securing Declaration Form. No security amount applies. D2 p.29

Tender fee

Tender documents may be downloaded free of charge from the County website, Public Procurement Information Portal or supplier portal. No tender fee is stated. D2 p.6

Site visit

Optional
Site visit is encouraged, not compulsory, at the tenderer's own cost and risk. The TDS says no pre-tender site visit is scheduled. Standard rule D2 p.12

Pre-bid meeting

Optional
No pre-tender conference or pre-arranged site visit is held (TDS: NOT APPLICABLE). D2 p.28

Reserved for

ITT 35.2 in the Tender Data Sheet and the invitation both reserve this tender for youth. Only businesses registered as youth enterprises may tender, per the invitation and clause 35.2. The advert listing for this number also shows open-to-all, women and PWD categories (see conflicts). Conflicting D2 p.28

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders are opened immediately after the closing deadline at County Government of Nakuru HQ, Moi Road, 1st floor (board room/chambers), in the presence of tenderers' representatives who choose to attend. Representatives must sign the attendance register. D2 p.29

Tender validity

Tenders remain valid for 210 days. The TDS and invitation say counting starts from the opening date, while ITT 20.1 says from the submission deadline (see conflicts). Conflicting D2 p.29

Who can apply

• Reserved for qualified and interested YOUTH tenderers under the open competitive (national) method using the standardized tender document. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid AGPO Certificate for YOUTH (applies because the tender is reserved for youth). D2 p.32
• Form of Tender completed, signed and stamped in the format provided. D2 p.32
• Tender-Securing Declaration Form duly filled, signed and stamped in the format provided (used instead of a bank tender security). D2 p.32
• Confidential business questionnaire, duly filled, signed and stamped, certified by a commissioner of oaths or registered advocate in Kenya. D2 p.32
• Honest history of any claims, litigation, default notices and financial penalties due to defaults, in the format provided and certified by a Commissioner of Oaths. D2 p.31
• Copy of the company's Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by a commissioner of oaths or advocate registered in Kenya; and CR12 for directors (or National ID for sole proprietorship) valid for the last 12 months, certified likewise. D2 p.31
• Registration with the National Construction Authority (NCA) in Category 8 or above as water Works Contractor, together with a valid NCA Practicing License, certified by a commissioner of oaths or advocate. D2 p.31
• Valid copy of current KRA Certificate of Tax Compliance, valid at least on the closing date of applications. D2 p.32
• Current valid business permit for year 2026, certified by a commissioner of oaths or advocate. D2 p.32
• Written power of attorney authorising the signatory to commit the bidder, witnessed by a Commissioner of Oaths. ITT 22.3 also requires an authorisation from the company directors certified by a commissioner of oaths. D2 p.32
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.32
• Duly filled, signed and stamped beneficial ownership form (BOI). D2 p.32
• Sequential serialization and pagination of the entire tender document from page 1 to the last page (1,2,3...), including all attachments. D2 p.32

How and where to submit

• Soft copy of the complete tender must go through the supplier portal (IFMIS supplier portal). Hard copies must be in plain sealed envelopes showing tender number and description and deposited in the tender box at County Government HQ, Moi Road, ground floor main entrance, or posted to the County Secretary. Tenders must be complete, serialized and in both soft and hard copies. Conflicting D2 p.29
• Postal address for hard copies: The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, County Government Headquarters, Nakuru (the advert gives P.O Box 2870-20100 for the same purpose). Conflicting D2 p.7
• Number of copies: one original plus ONE additional copy as stated in the TDS (ITT 22.1), in addition to soft and hard copies as above. D2 p.29
• Clarification questions must be sent in writing to supplychain@nakuru.go.ke to reach the Procuring Entity not later than 3 days before the tender closing date. D2 p.28

Not covered in the documents we reviewed

• Section III technical and financial evaluation criteria (Stage 2 and Stage 3 requirements, experience, turnover, key personnel, equipment)
• Section V drawings, Section VI specifications and Section VII Bill of Quantities
• Estimated contract value and budget
• Any addenda (A1, A2...) and their changes
• Section IV tender forms and the form of tender content
• Special Conditions of Contract on performance security amount and documents required before signing
• Standard Tender Evaluation Document pages referenced in Section III
• Confirmation of the reservation category after the advert/TDS conflict is resolved

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the general Instructions to Tenderers (ITT).

ITT

Instructions to Tenderers: the standard rules for preparing and submitting a bid.

MR

Mandatory Requirement: a pass/fail preliminary check. Failing any MR makes the bid non-responsive.

AGPO

Access to Government Procurement Opportunities: a government programme reserving some tenders for youth, women, persons with disability and other groups; requires a valid AGPO certificate.

Tender-Securing Declaration

A signed, stamped declaration used instead of a bank guarantee; no money is deposited.

Responsive / non-responsive

A responsive bid meets all the stated requirements; a non-responsive bid is rejected without evaluation.

NCA Category 8 water works

National Construction Authority registration category required for water works contractors, plus a valid NCA practising licence.

CR12

Company return form listing a company's directors and shareholders, issued by the Registrar of Companies.

Beneficial ownership form (BOI)

Form disclosing the people who ultimately own or control the company.

Joint Venture (JV)

Two or more firms bidding together; the TDS says JVs are not applicable here.

Standstill period

14-day waiting period after notification of intention to award, during which unsuccessful bidders may complain.

Performance security

Guarantee the winning bidder provides within 21 days of the letter of acceptance; not required for contracts under KES 5 million.