Keese Secondary School – Construction of Multipurpose Hall (Kwanza NG-CDF, ref NGCDF/KWANZA/136/2026=2027/06)

What is being bought

Construction of a 200-student capacity multipurpose hall at Keese Secondary School in Kwanza Constituency, Trans Nzoia County, under an open tender. Bills of quantities, drawings and specifications are in the bid document.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Tenders must be deposited not later than Monday 19 October 2026 at 10.00 am; portal closing time matches. D1 p.3

Bid / tender security

Tender security of Kshs 300,000.00 by bank guarantee or insurance company approved by PPRA, valid for 156 days from tender opening date. D2 p.30

Tender fee

Tender documents obtainable from the Sub-county Supply Chain office upon payment of Kshs 1,000 (One Thousand Only). The bid document says electronic copies are free. Conflicting D1 p.3

Site visit

Optional
Pre-arranged site visit: not held (date, time and place all N/A); a site visit is optional, at tenderer's own expense. D2 p.29

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.29

Reserved for

Not stated in the documents we reviewed Not stated P

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders will be opened immediately after the closing at 10:30 am in the presence of bidders who choose to attend, at the Kwanza CDF Offices, Kitale. D1 p.3

Tender validity

Tender valid for 156 days from the date of tender opening. D2 p.8

Who can apply

• Tendering is open to all qualified and interested tenderers under open national competitive method; no reservation to a specific group is stated in the Tender Data Sheet (ITT 33.4 entry is blank). D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid copy of certificate of incorporation/registration, certified by a Commissioner of Oaths. D2 p.33
• Valid current Tax Compliance Certificate, checked on the TCC Checker. Data sheet asks for one issued within the last 3 months. D2 p.29
• Confidential business questionnaire, filled, signed, stamped and certified by a Commissioner of Oaths. D2 p.33
• Valid current single business permit, certified by a Commissioner of Oaths. D2 p.33
• CR12 form showing directors/shareholding, issued within the last 12 months (MR12) or National ID cards for sole proprietorship/partnership, certified by a Commissioner of Oaths. Data sheet says last 3 months. Conflicting D2 p.33
• Letter of authority to seek references from the tenderer's bankers, certified by a Commissioner of Oaths. D2 p.33
• Proof of power of attorney for the tender signatory if not a director or partner, signed and stamped by a Commissioner of Oaths. D2 p.32
• Certificate of Independent Tender Determination, filled, signed and stamped in the format provided. D2 p.33
• Self-declaration forms SD1 (not debarred under the PPADA 2015), SD2 (no corrupt or fraudulent practice) and Declaration and Commitment to the Code of Ethics, each filled, signed and stamped. D2 p.33
• Beneficial ownership disclosure form (Form No.9), filled, signed, stamped and certified by a Commissioner of Oaths. D2 p.33
• Audited accounts for 2023, 2024 and 2025, signed by directors and by Certified Public Accountants registered with ICPAK, certified by a Commissioner of Oaths. D2 p.33
• Valid NCA registration (NCA 8 and above) under Building Works with current annual contractor's practising licence, validity checked on NCA portal. The data sheet lists NCA certificate in the TDS requirements only in general form. D2 p.32
• Signed and filled Form of Tender and priced Schedules including priced Bill of Quantities. D2 p.32
• Letter of authority, power of attorney and bank references are listed alongside other items; a valid bank guarantee is also mandatory (see bid_security). D2 p.32

Required only in some situations

• Ownership and beneficial ownership information may be requested by the Procuring Entity to determine conflicts of interest and margin of preference eligibility. Standard rule D2 p.17

Experience, licences and financial capacity

Technical

• Key personnel: Project Manager (degree, registered professional, 10 years general and 5 years specific experience), Site Agent, Foreman, and Artisans (Mason, Electrician, Plumber), with signed CVs and academic certificates. D2 p.34
• At least 3 contracts of similar nature completed since 1 January 2023 as prime contractor, JV member or sub-contractor, each minimum Kshs 5,000,000.00 equivalent, with evidence. D2 p.43
• Schedule of contractor's equipment: at least 3 relevant items (tile cutter, mixer, welding machine), with proof of ownership or lease. D2 p.35
• Litigation history in the form of a sworn affidavit from a Commissioner of Oaths, not more than six months old from the tender date. D2 p.35
• Tender must be tape bound with one original and one copy, paginated in chronological Arabic numerals; spiral binding, spring or box files are not allowed. D2 p.29
• Tender data sheet states Electrical and Mechanical Works may be sub-contracted to specialized subcontractors; maximum subcontracting is 10% of contract amount. D2 p.31

Financial

• Cash flow: access to liquid assets or credit of at least Kshs 2,000,000.00, supported by bank letter or overdraft facility and bank statements for the last six months. D2 p.42
• Minimum average annual construction turnover of Kshs 3,000,000.00 over the last three years. D2 p.42
• Average annual turnover must exceed the cost of the project being tendered (preliminary criterion 5). D2 p.35

How and where to submit

• Deposit sealed in a plain envelope marked with tender number and name in the tender box at the entrance of the NG-CDF offices, Kwanza CDF Offices, P.O. Box 2015-30200, Kitale. Electronic submission not permitted. Original plus one copy required. D1 p.3
• One original and one copy (ITT 20.1 states one copy in addition to the original). D2 p.30
• Written power of attorney is the form of authority to sign for the tenderer. D2 p.30

Lots and categories

• Not applicable; the tender is a single contract with no lots. D2 p.29

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Tender opening date is blank in the data sheet; only the notice gives 10:30 am on 19 October 2026.
• Bid security validity wording should be confirmed against the Appendix form in Section IV.
• Full Section IV tender forms, bills of quantities, specifications and drawings were not reviewed.
• Any addenda after the notice date were not provided.
• NCA category 8 and above is required in the notice but the preliminary criteria text is partly blank (MR4).

Terms explained

TDS

Tender Data Sheet, the tender-specific rules that add to or change the Instructions to Tenderers.

Tender security

A bank guarantee or PPRA-approved insurance guarantee lodged with the bid, returned or forfeited under the tender rules.

AGPO

Access to Government Procurement Opportunities, a reservation for youth, women and persons with disability enterprises.

MR

Mandatory requirement; failing any one at preliminary evaluation makes a tender non-responsive.

Responsive

Tender conforms to all tender terms without material deviation or reservation.

NCA

National Construction Authority, which registers contractors by category.

CR12

Company return showing directors and shareholders issued by the Registrar of Companies.

Power of attorney

Written authority allowing a person to sign the tender on behalf of the firm.