Kipsoen Primary School renovation of five classrooms - NG-CDF Kwanza Constituency open tender (Ref NGCDF/KWANZA/136/2026-2027/08)

What is being bought

Renovation of five classrooms at Kipsoen Primary School in Kwanza Constituency, Trans Nzoia County, under an open tender by the Fund Manager, NGCDF Kwanza Constituency. Tender documents are sold for Kshs 1,000 per the notice; the bid document says they may also be downloaded free from the website.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Tenders must be deposited not later than 10.00 am on the closing date. D1 p.3

Bid / tender security

Tender security of Kshs 300,000.00 as a bank guarantee or insurance guarantee from a PPRA-approved institution, valid for 156 days from tender opening. D2 p.30

Tender fee

Tender documents obtainable from the Sub-county Supply Chain Management office on payment of Kshs 1,000; the bid document says electronic copies are free. D1 p.3

Site visit

Optional
No pre-arranged site visit is scheduled; tenderers are encouraged, at their own cost, to visit the site. D2 p.29

Pre-bid meeting

Optional
No pre-tender meeting scheduled. D2 p.29

Reserved for

Not stated in the documents we reviewed Not stated D2 p.30

Contract value

Not stated in the documents we reviewed Not stated D2 p.8

Tender opening

Tenders opened immediately after the deadline at the Kwanza CDF offices, in the presence of bidders who choose to attend. D1 p.3

Tender validity

Tenders remain valid for 156 days from the date of opening. D2 p.8

Who can apply

• Tendering is open to all qualified and interested tenderers under an open national competitive method. D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid copy of certificate of incorporation/registration certified by a Commissioner of Oaths. D2 p.32
• Valid current Tax Compliance Certificate from KRA, checked on the TCC Checker. The notice asks for one issued within the last 3 months. D2 p.32
• Valid NCA registration (NCA 8 and above) under Building Works with a current annual contractors practising licence, validity confirmed on the NCA portal. D2 p.32
• Duly filled and signed form of tender. D2 p.32
• Duly filled and signed Schedules including priced Bill of Quantities. D2 p.32
• Valid single business permit copy certified by a Commissioner of Oaths. D2 p.33
• Valid CR12 form showing list of directors/shareholding, issued within the last 12 months, certified by a Commissioner of Oaths (or ID cards for sole proprietors/partnerships). D2 p.33
• Confidential Business Questionnaire, duly filled, signed, stamped and certified by a Commissioner of Oaths. D2 p.33
• Letter of authority to seek references from the tenderer's bankers, certified by a Commissioner of Oaths. D2 p.33
• Certificate of Independent Tender Determination, duly filled, signed and stamped in the format provided. D2 p.33
• Self-declaration form SD1 that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015, duly filled, signed and stamped. D2 p.33
• Self-declaration form SD2 that the tenderer will not engage in corrupt or fraudulent practice, duly filled, signed and stamped. D2 p.33
• Declaration and Commitment to the Code of Ethics, duly filled, signed and stamped. D2 p.33
• Beneficial ownership disclosure Form No.9, duly filled, signed and stamped, certified by a Commissioner of Oaths. D2 p.33
• Audited accounts for 2023, 2024 and 2025, signed by directors and by auditors who are ICPAK-registered Certified Public Accountants, certified by a Commissioner of Oaths. D2 p.33
• Tender security (see bid_security item) in the form of a Bank Guarantee from a PPRA-approved bank or insurer. D2 p.32
• Bank statements or evidence of financial resources, and dated, signed and stamped bank details with bank contact person. D2 p.35
• Litigation history sworn affidavit from a commissioner of oaths, not more than six months old from the tender date. D2 p.35

Required only in some situations

• Proof of power of attorney for the tender signatory if not a director or partner, signed and stamped by a Commissioner of Oaths. D2 p.32

Experience, licences and financial capacity

Technical

• Qualified key personnel: Project Manager (degree in relevant building field, registered professional, 10 years general and 5 years specific experience), Site Agent, Foreman and Artisans (mason, electrician, plumber), with signed and stamped CVs and academic certificates. D2 p.34
• Contracts completed in the last five years: at least 3 projects of similar nature, complexity and magnitude but of higher value than this tender, with evidence. D2 p.35
• Ongoing projects: evidence of 2 projects of similar nature but higher value. D2 p.35
• Equipment: at least 3 relevant items (tile cutter, mixer, welding machine), with proof of ownership or lease. D2 p.35
• Contracts of similar nature: at least three completed since 1 January 2023, each of minimum value Kshs 5,000,000.00. D2 p.43

Financial

• Access to liquid assets, lines of credit or other financial means sufficient for construction cash flow of Kshs 2,000,000.00 (independent of any advance payment). D2 p.42
• Minimum average annual construction turnover of Kshs 3,000,000.00, calculated as total certified payments over the last three years divided by three. D2 p.42
• Audited financial accounts for 2023, 2024 and 2025 must show average annual turnover above the cost of the project being tendered. D2 p.36
• Tax Compliance Certificate valid and current, showing tax obligations fulfilled, for Kenyan tenderers. D2 p.41

How and where to submit

• Submit one original and one copy in a sealed plain envelope marked with tender number and name, deposited in the tender box at the NG-CDF Kwanza offices, P.O. Box 2015-30200 Kitale (Fund Manager, Kwanza CDF Offices). Physical hard copy only; electronic submission not permitted. D1 p.3
• Tender must be tape bound and paginated with all pages initialled, signed and stamped; original plus one copy. D2 p.29

Lots and categories

• Not applicable - single contract, no lots. D2 p.28

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Tender-specific AGPO / reservation status (the TDS group field is blank; portal lists none)
• Contract value or estimated cost of the works (not stated)
• Bill of quantities, specifications and drawings (listed as sections V-VII but not provided)
• Addenda, if any, issued after the notice
• Date and time of tender opening in ITT 25.1 (left blank)
• Pre-arranged site visit date and time (marked N/A)
• Full general conditions and contract forms (Sections VIII-X)
• Exact tender security form (sample in Section IV)

Terms explained

Tender security

A guarantee (bank or PPRA-approved insurer) submitted with the bid to show seriousness; here Kshs 300,000.00.

TDS

Tender Data Sheet: the section that sets the specific rules for this tender and overrides the general instructions.

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disability enterprises.

MR

Mandatory Requirement: a preliminary check item; failing any makes the bid non-responsive.

Responsive

A tender that meets all terms, conditions and specifications without material deviation or reservation.

NCA

National Construction Authority: the regulator for construction contractors; the category determines the size of works allowed.

CR12

Company Registry return listing directors and shareholders.

Tape bound

Document bound with tape or case binding, not spiral, spring or box-file binding.