Makhonge Primary School: renovation of three classrooms, Kwanza Constituency (NG-CDF open tender)

What is being bought

Renovation of three classrooms at Makhonge Primary School in Kwanza Constituency, Trans Nzoia County, under an open national competitive tender by the Fund Manager, NGCDF Kwanza Constituency. Bills of quantities, specifications and drawings are in the bid document but were not reviewed here.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Tenders close on Monday 19 October 2026 at 10:00 am (10.00 am). The portal record also shows 2026-10-19 10:00. No addenda changed this. D1 p.3

Bid / tender security

Tender security of KES 300,000.00 in form of bank guarantee or insurance guarantee from a PPRA-approved institution, valid for 156 days from tender opening. D2 p.30

Tender fee

Tender documents obtainable at KES 1,000 from the Sub-county Supply Chain Office. The bid document says electronic copies are free; this is a conflict. Conflicting D1 p.3

Site visit

Optional
No pre-arranged site visit: date, time and place are N/A. Site visits are optional and at the tenderer's own expense. D2 p.29

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.29

Reserved for

Not stated in the documents we reviewed Not stated P

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the deadline at the Kwanza CDF offices, in the presence of bidders who attend. D1 p.3

Tender validity

Tenders remain valid for 156 days from the date of opening of tenders. D2 p.30

Who can apply

• Tendering is open to all qualified and interested tenderers under an open national competitive method. No reservation to a specific group is stated in the reviewed pages. D2 p.8
• Contractor must be registered with the National Construction Authority (NCA) in building works, category 8 and above, with a current practising licence (validity checked on NCA portal). D2 p.33

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid copy of certificate of incorporation/registration, certified by a Commissioner of Oaths. D2 p.33
• Valid Current Tax Compliance Certificate from KRA, checked on TCC Checker; the bid document also states issued within the last 3 months. D2 p.29
• Valid copy of current single business permit, certified by a Commissioner of Oaths. D2 p.33
• Duly filled, signed, stamped and certified Confidential Business Questionnaire. D2 p.33
• CR12 form showing directors/shareholding, certified by a Commissioner of Oaths. Time limit conflicts between sources (3 months in ITT 11.1; 12 months in MR12). Conflicting D2 p.33
• Letter of authority to seek references from the tenderer's bankers, certified by a Commissioner of Oaths. D2 p.33
• Tender form duly filled and signed; priced Schedules including Bill of Quantities. D2 p.32
• Forms duly filled, signed, stamped and submitted: Certificate of Independent Tender Determination; Self-declaration not debarred (Form SD1); Self-declaration on no corrupt practice (Form SD2); Declaration and Commitment to the Code of Ethics; beneficial ownership disclosure Form No.9 (certified by Commissioner of Oaths). D2 p.33
• Certified audited accounts for the last three years (2023, 2024 and 2025), signed by directors and by ICPAK-registered auditors, certified by a Commissioner of Oaths. The public notice says two years, a conflict. Conflicting D2 p.33
• Proof of similar works done in the recent past (last three years) and AGPO certificate for youth, women or persons with disability firms are listed as required in the public notice. The AGPO item is not a reservation. D1 p.3
• Copy of receipts for payment of tender documents (listed in the public notice). D1 p.3

Required only in some situations

• Power of attorney for the tender signatory if not a director or partner, signed and stamped by a Commissioner of Oaths. D2 p.32
• Evidence of NCA registration is a condition of contract award and signature, not of tendering. A selected tenderer must register before award. D2 p.13

Experience, licences and financial capacity

Technical

• Key personnel: Project Manager (degree, registered professional, 10 years general and 5 years specific experience), Site Agent, Foreman and Artisans (mason, electrician, plumber each 1 No.), with signed and stamped CVs and academic certificates. D2 p.34
• Contracts completed in last five years: at least 3 projects of similar nature, complexity and magnitude, of higher value than this tender, with award letter, signed contract, practical completion and making-good certificates. D2 p.35
• On-going projects: 2 projects of similar nature and higher value, with contract award letters and signed agreements. D2 p.35
• Contractor equipment: at least 3 relevant items for this work (tile cutter, mixer, welding machine), proven by ownership or lease. Key equipment list also includes a grinder. D2 p.35
• Tenderers may propose subcontracting up to 10% of the total contract amount. Subcontracting above 10% must be specified in the Form of Tender with subcontractor details. Electrical and mechanical works may be done by specialised subcontractors. D2 p.31

Financial

• Access to liquid assets, lines of credit or other finance of at least KES 2,000,000 for the construction cash flow (bank letter, overdraft or statements for six months). D2 p.42
• Minimum average annual construction turnover of KES 3,000,000, calculated as certified payments for the last three years divided by three. D2 p.42
• At least three similar contracts completed since 1 January 2023, each of minimum value KES 5,000,000, as prime contractor, JV member or sub-contractor. D2 p.43
• Average annual turnover must be above the cost of the project being tendered (Section III item 5a). D2 p.35

How and where to submit

• Physical hard copy only. Sealed in plain envelope marked with tender number and name, deposited in the tender box at the entrance of the NGCDF Kwanza offices. Electronic tenders are not permitted. D1 p.3
• Submission address: Fund Manager NGCDF Kwanza Constituency, Kwanza CDF Offices, P.O. Box 2015-30200, Kitale. The submission address in D2 p.9 gives P.O. Box 2025, a conflict. Conflicting D2 p.30
• Submit one original tender document and one copy, including all volumes and supporting documents, tape bound, paginated and serialised with Arabic numerals, and all pages initialled, signed and stamped. D2 p.30
• Serialise and number all pages in chronological order; tape bound (perfect, hard or case bound) and paginated. D2 p.32

Lots and categories

• No lots. The tender is a single contract. D2 p.29

What the addenda changed

• No addenda were provided in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Contract value or engineer's estimate for the works
• Pre-tender or site visit date, if any beyond N/A
• Any addenda to the tender and their changes
• Opening date and time left blank in ITT 25.1 (notice gives 10:30 on closing day)
• Bills of quantities, drawings and specifications (Sections V to VII) were not reviewed
• Full Form of Tender, forms and tendering forms (Section IV) were not reviewed
• Reserved group entry in ITT 33.4 is blank; confirm whether any reservation applies
• Full general conditions and contract forms (Parts 3) were not reviewed
• Tender security form sample (Section IV) was not reviewed

Terms explained

Tender security

A bank guarantee or PPRA-approved insurance guarantee submitted with the bid to show commitment, here KES 300,000 valid 156 days.

TDS

Tender Data Sheet, the section giving project-specific rules that override the general instructions.

AGPO

Access to Government Procurement Opportunities, a reservation scheme for youth, women and persons with disability enterprises.

MR

Mandatory Requirement at preliminary evaluation; failing any makes a bid non-responsive.

Responsive

A tender that conforms to all terms, conditions and specifications without material deviation.

NCA

National Construction Authority, which registers contractors by category and grade.

CR12

Company Registry return listing directors and shareholders.

Tape bound

Bound with tape or hard/perfect cover; spiral, spring or box-file binding is not allowed here.

Lowest Evaluated Tender

The tender that passes qualification and responsiveness checks and has the lowest evaluated price.

Commissioner of Oaths

Authorised person who certifies copies of documents and signs sworn affidavits.