Renovation of two classrooms at Sande Primary School, Kwanza Constituency (NGCDF/Kwanza/136/2026-2027/15)

What is being bought

Proposed renovation of two classrooms at Sande Primary School in Kwanza Constituency, Trans Nzoia County, under an open tender by the Kwanza NG-CDF (Fund Manager). This is a works contract; the bid document gives no quantities beyond the Bill of Quantities, which was not reviewed.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Tender submission deadline. The notice and portal agree. No addenda were provided to change the date. P

Bid / tender security

Tender security of KES 300,000.00 must accompany the tender, in original form. It may be cash, a bank guarantee, or a guarantee from an insurer or financial institution licensed as described in ITT 19.2. Section III requires a bank guarantee from a PPRA-approved bank or insurer on the Section IV form. Valid 30 days beyond tender validity (ITT 19.3). D2 p.8

Tender fee

Notice says tender documents are obtained from the Kwanza Sub-county Supply Chain Management Office for KES 1,000. The bid document says electronic copies are free. Conflict: confirm before paying. Conflicting D1 p.3

Site visit

Optionnel
No pre-arranged site visit is scheduled (date, time and place given as N/A). Tenderers may still visit the site at their own expense (ITT 5.2). D2 p.30

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.15

Reserved for

Not stated in the documents we reviewed Not stated D2 p.32

Contract value

Not stated in the documents we reviewed Not stated D2 p.8

Tender opening

Tenders are opened immediately after the deadline, in the presence of tenderers' representatives who choose to attend. D1 p.3

Tender validity

Tenders remain valid for 156 days. The invitation counts from the opening date; ITT 18.1 counts from the submission deadline. Conflict: confirm the start date. Conflicting D2 p.8

Who can apply

• Open national competitive tendering: any qualified and interested tenderer may apply, using the standard tender document. D2 p.8
• A tenderer may be a private firm, a state-owned enterprise or institution, an individual, or a joint venture (JV). D2 p.12
• Joint venture rule (conditional, only if bidding as a JV): JV members may not also bid individually, be a subcontractor in a separate tender, or join another JV for the same tender. A JV must submit its JV agreement or a signed letter of intent with a copy of the proposed agreement (ITT 11.2). D2 p.12
• Foreign tenderers (conditional: registered in Kenya with under 51% Kenyan ownership, or subcontracting more than 10% of contract price to foreign firms, per ITT 3.11) must source at least 40% of contract inputs from Kenyan suppliers and contractors, with documentary evidence. Those not meeting this are automatically disqualified. D2 p.14

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified certificate of company or business registration. D1 p.3
• Valid KRA (Kenya Revenue Authority) certificate. D1 p.3
• Valid KRA tax compliance certificate. Bid document asks for one issued within the last 3 months, checked on the TCC checker. D1 p.3
• Valid NCA certificate (category 8 and above). See conflict: ITT 3.12 says NCA registration is not a condition for tender but is a condition of award. Conflicting D1 p.3
• Proof of similar works done in the recent past (last three years). D1 p.3
• Duly filled form of tender from the tender document. D1 p.3
• Copy of receipts for payment of tender documents (see tender fee conflict). Conflicting D1 p.3
• Certified copy of certificate of incorporation or registration (certified by advocate), valid copy. D2 p.30
• Valid copy of current single business permit (certified by advocate). D2 p.30
• Valid tax compliance certificate issued by KRA within the last 3 months (to be checked on TCC checker). D2 p.30
• Duly filled and signed confidential business questionnaire. D2 p.30
• CR12 form showing list of directors and shareholding, issued within the last 3 months and certified by advocate. D2 p.30
• Letter of authority to seek references from the tenderer's bankers. D2 p.30
• Proof of power of attorney (of tender signatory if not a director or partner), signed and stamped by a Commissioner of Oaths. D2 p.33
• Certified audited accounts (signed by auditors and directors) for the last three years (2023, 2024 and 2025), certified by an advocate. Conflicts with the notice, which asks for two years. Conflicting D2 p.30
• Signed Certificate of Independent Tender Determination, annexed to the Form of Tender (anti-collusion declaration). D2 p.12

Required only in some situations

• AGPO certificate, required only for firms belonging to the youth, women, or persons living with disability. The portal lists no reserved group and the bid document reserved-group line is blank, so it is unclear whether this tender is reserved. Conflicting D1 p.3
• Joint venture agreement or letter of intent, only for JV tenders (conditional). D2 p.16

Experience, licences and financial capacity

Technical

• Mandatory: proof of NCA registration in Building Works, category 8 and above, with a current annual contractor's practising licence (validity to be confirmed on the NCA portal). D2 p.33
• Priced Bill of Quantities and completed schedules, prepared under ITT 12 and ITT 14 (mandatory preliminary requirement MR2). D2 p.33
• Preliminary description of proposed work method and schedule, including charts where needed, in the Form of Tender and Qualification Information. D2 p.15
• Alternative tenders are not considered, and alternative completion times are not permitted. D2 p.30
• Subcontracting is limited to 10% of the total contract amount. Tenderers planning more must list the activities and subcontractors in the Form of Tender. Electrical Works and Mechanical Works may use specialised subcontractors. D2 p.32
• All tender documents must be in English. Supporting documents in another language need an accurate, notarised English translation of the relevant passages. D2 p.16

Financial

• Tender prices must be quoted entirely in Kenya Shillings and include all taxes. D2 p.8
• Recent audited accounts and bank statements for two years, per the notice. Conflicts with the bid document requirement of three years of audited accounts. Conflicting D1 p.3
• Average annual construction turnover, financial resources and experience are assessed under Section III forms (FIN 3.2, FIN 3.3, EXP 4.2). Amounts were not in the reviewed pages. Not stated D2 p.59

How and where to submit

• Written physical hard-copy submission only, as listed on the portal. P
• Tender must be in a sealed plain envelope marked with the tender number and name, and deposited in the tender box at the entrance of the NG-CDF offices. D1 p.3
• Delivery address for tender documents and clarifications: Fund Manager, NGCDF Kwanza Constituency, Kwanza CDF Offices, P.O. Box 2015-30200, Kitale. D2 p.30
• Submit one original copy and one copy of the tender document, all volumes, in the format required by the procuring entity. D2 p.33
• Tender must be properly tape bound (perfect cover, hard cover or case bound), paginated and serialised, using Arabic numerals in chronological order. D2 p.33
• All pages must be initialed or signed and stamped. D2 p.30
• Submit the original tender document and a copy of the original, including supporting documents. D2 p.30

Lots and categories

• Single contract; no lots were identified in the reviewed pages. Not stated D2 p.12

Not covered in the documents we reviewed

• Bill of Quantities totals and the contract value or budget.
• Section III financial thresholds (turnover, liquidity) and their amounts.
• Any addenda or clarifications after the notice (none were provided).
• Whether a pre-tender meeting or site visit is scheduled (only N/A was found).
• Maximum number of JV members (ITT 3.1 refers to the TDS).
• Price adjustment or fluctuation terms.
• Section IV tender security form and Form of Tender.
• Bank and insurer approval details, and the tender box location at the entrance of the offices.
• Pages not reviewed: Section IX special conditions, contract terms, and specifications/drawings.

Terms explained

TDS

Tender Data Sheet: the section with the specific values for this tender (dates, security, validity), which overrides the generic instructions.

Tender security

A guarantee (bank, insurer or cash) that a bidder will honour its bid; here KES 300,000.00.

AGPO

Access to Government Procurement Opportunities: reservation for youth, women and persons with disability enterprises.

Responsive

A tender that meets all mandatory requirements; a non-responsive tender is rejected without evaluation.

NCA

National Construction Authority: registration and practising licence required for construction contractors.

JV

Joint venture: several firms bidding together, jointly and severally liable.

Addendum

A written change to the tender documents issued before the deadline; it overrides earlier terms.

Tape bound

The tender is bound with tape, not spiral or box files, and pages are numbered in order.

CR12

Company registry form listing directors and shareholders.