St.Michael Girls senior school-Liyavo Construction of ablution block (NGCDF/Kwanza/136/2026-2027/17)

What is being bought

Construction of an 18-door ablution block with two chambers for persons with disability at St. Michael's Liyavo Senior School, Kwanza Constituency, Trans Nzoia County, per the Tender Data Sheet. The Invitation to Tender text on D2 p.9 instead refers to a 200-student capacity school at Soymining Secondary School, which conflicts with this.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Tenders are due at the tender box by 10:00 am on Monday 19 October 2026; the portal shows the same closing date and time. D1 p.3

Bid / tender security

Tender security of Kshs 300,000.00 by bank guarantee from a PPRA-approved bank or insurance company, valid for 156 days from tender opening date. D2 p.31

Tender fee

Tender documents from the Sub-county Supply Chain Management office cost Kshs 1,000 (One Thousand Only). The notice says electronic download is free (conflict). Conflicting D1 p.3

Site visit

اختياري
No pre-arranged site visit is scheduled (date, time and place N/A). Visiting the site is optional and at the tenderer's own cost and risk. D2 p.30

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.30

Reserved for

Not reserved to any group in the material reviewed. The Tender Data Sheet reservation field (ITT 33.4) is blank. D2 p.9

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the deadline at 10:30 am, at the Kwanza CDF offices, in the presence of bidders who choose to attend. D1 p.3

Tender validity

Tenders remain valid for 156 days from the date of tender opening. D2 p.31

Who can apply

• Tendering is open to all qualified and interested tenderers under open national competitive tendering. Businesses must still meet the eligibility and qualification requirements listed below. D2 p.9

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of company/business registration. D1 p.3
• Valid KRA tax compliance certificate. D1 p.3
• Valid NCA certificate in category 8 and above. D1 p.3
• Proof of similar works done in the recent past, meaning the last three years. D1 p.3
• Recent audited accounts and bank statements for two years (the tender data sheet asks for three years; see conflicts). Conflicting D1 p.3
• Duly filled form of tender from the tender document. D1 p.3
• Copy of receipt for payment of tender documents. D1 p.3
• Valid copy of certificate of incorporation/registration, certified by an advocate (Section III says Commissioner of Oaths; see conflicts). Conflicting D2 p.30
• Valid tax compliance certificate issued by KRA within the last 3 months, to be checked on the TCC Checker. D2 p.30
• Duly filled and signed confidential business questionnaire. D2 p.30
• Valid copy of current single business permit, certified by an advocate (Section III says Commissioner of Oaths). Conflicting D2 p.30
• CR12 form showing directors and shareholding, issued within the last 3 months and certified by an advocate (Section III allows 12 months; see conflicts). Conflicting D2 p.30
• Letter of authority allowing the procuring entity to seek references from the tenderer's bankers. D2 p.30
• Proof of power of attorney for the tender signatory if the signatory is not a director or partner, signed and stamped by a Commissioner of Oaths. D2 p.33
• Duly filled and signed form of tender prepared under ITT 12 (mandatory preliminary requirement MR1). D2 p.33
• Duly filled schedules including the priced Bill of Quantities (MR2). D2 p.33
• Proof of NCA registration, category 8 and above, under Building Works with a current annual contractor practising licence, to be validated on the NCA portal (MR3). D2 p.33
• Audited accounts for 2023, 2024 and 2025, signed by directors and by auditors who are ICPAK-registered Certified Public Accountants, certified by a Commissioner of Oaths. D2 p.34
• Declaration and beneficial ownership disclosure Form No.9, signed, stamped and certified by a Commissioner of Oaths (MR19). D2 p.34
• Certificate of Independent Tender Determination, filled, signed and stamped in the format provided (MR14). D2 p.34
• Self-declaration Form SD1 that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015 (MR15-16). D2 p.34
• Self-declaration Form SD2 that the tenderer will not engage in corrupt or fraudulent practice (MR17). D2 p.34
• Declaration and commitment to the Code of Ethics in the format provided (MR18). D2 p.34

Required only in some situations

• AGPO certificate, only for firms owned by youth, women or persons living with disability. Other firms do not need it. D1 p.3

Experience, licences and financial capacity

Technical

• Project Manager: degree in a relevant building or construction field, registered professional with a valid practising licence, 10 years general experience and 5 years specific experience in building construction. Attach stamped CV and academic certificates. D2 p.35
• Site Agent: degree or diploma in a relevant building field and 5 years general experience. Foreman: diploma in a relevant building field and 5 years general experience. Artisans: mason, electrician and plumber, each with a trade test certificate and 5 years experience. D2 p.35
• At least 3 completed projects of similar nature, complexity and magnitude, of higher value than this tender, within the last five years, with evidence (award letter, signed contract, practical completion certificate). D2 p.36
• At least 2 ongoing projects of similar nature and higher value, with evidence of contract award and signed agreement. D2 p.36
• Schedule of contractor equipment with proof of ownership or lease: at least 3 relevant items for the work (tile cutter, mixer, welding machine). D2 p.36
• Litigation history must be given as a sworn affidavit before a Commissioner of Oaths, not more than six months old at tender date. D2 p.36
• Subcontracting permitted up to 10% of the total contract amount. Electrical Works and Mechanical Works are designated for specialised subcontractors. Subcontracting over 10% must be listed in the Form of Tender. D2 p.32

Financial

• Access to liquid assets, unencumbered real assets, credit lines or other finance of at least Kshs 2,000,000.00 for the cash flow of the contract, net of other commitments. Evidence: bank letter, overdraft facility, bank statements for last six months. D2 p.43
• Minimum average annual construction turnover of Kshs 3,000,000.00 over the last three years, calculated from certified payments, with audited accounts signed by directors and stamped by an ICPAK auditor. D2 p.40
• At least 3 similar contracts, each of minimum value Kshs 5,000,000.00, substantially completed since 1 January 2023 (see conflicts on the look-back period). Conflicting D2 p.40
• Audited balance sheets for 2023, 2024 and 2025 demonstrating current soundness and long-term profitability. D2 p.43

How and where to submit

• Tender must be sealed in a plain envelope marked with the tender number and name and deposited in the tender box at the entrance of the NG-CDF Kwanza offices. D1 p.3
• Physical hard-copy submission only. Electronic tenders are not permitted. D2 p.9
• Address for submission: Fund Manager, NGCDF Kwanza Constituency, Kwanza CDF Offices, P.O. Box 2015-30200, Kitale (D2 p.10 gives P.O.BOX 2025; see conflicts). Conflicting D2 p.31
• Submit one original and one copy of the tender. D2 p.31
• Tender document must be tape bound (not spiral bound, not in spring or box files), paginated in correct sequence, with all pages initialled or signed and stamped. D2 p.30

Lots and categories

• No lots. The tender is a single contract. D2 p.29

What the addenda changed

• No addenda were provided in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Addenda or clarifications (none provided)
• Contract value or budget estimate
• Bills of Quantities, specifications and drawings (only referenced)
• Performance security amount and form
• Pre-tender meeting details
• Tender opening venue and tender box location confirmed in full
• Confirmation of which tender number matches this project in the D1 notice table (layout is unclear)
• Section IV tender forms, Form of Tender and Confidential Business Questionnaire templates
• Contract duration or completion period
• Full D2 pages not provided (26 of 261 pages reviewed)

Terms explained

Tender security

Money or guarantee submitted with a bid to show the bidder is serious. If missing or wrong, the bid is rejected.

TDS

Tender Data Sheet: the section that sets the specific rules for this tender and overrides the general instructions.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disability owned businesses. It applies only if the tender is reserved for those groups.

MR

Mandatory Requirement: a preliminary check item. Failing any MR makes the bid non-responsive and it is not evaluated further.

Responsive

A bid that meets all terms, specifications and mandatory requirements without material deviation.

NCA

National Construction Authority: the body that registers contractors by category. Category 8 and above is required here.

TCC

Tax Compliance Certificate issued by KRA. It can be checked on the TCC Checker.

CR12

Company registry form listing directors and shareholders.

Tape bound

Document bound with tape, not spiral, spring or box file bindings. Here, spiral or spring binding leads to automatic disqualification.

Commissioner of Oaths

A person authorised to certify documents by sworn statement.

PPRA

Public Procurement Regulatory Authority, which approves bank and insurance providers for tender security.

Lowest evaluated tender

The responsive bid with the lowest adjusted price that also passes qualification criteria.