Renovation of 4 classrooms, Mukhweya RC Primary School, Kabuchai, Bungoma (MOE/MRCPS/PSSIPPP/2026/2027)

What is being bought

Renovation works for 4 classrooms at Mukhweya RC Primary School, Kabuchai Constituency, Bungoma County, advertised as an open tender for a single works contract. The portal names COUNTY COMMISSIONER BUNGOMA as procuring entity; the bid documents name Mukhweya RC Primary School. Bill of quantities and drawings were not reviewed.

Key facts

Closing

Wed 18 Nov 2026, 2:00 pm
Tenders must be received on or before 18 November 2026 at 14:00 local time. Late tenders are rejected. No addenda reviewed. D1 p.3

Bid / tender security

Not stated in the documents we reviewed Not stated D2 p.27

Tender fee

Tender documents can be downloaded free of charge from tenders.go.ke using the tender reference number. D2 p.7

Site visit

Optional
Interested contractors are advised to visit the site. The visit is optional and at the tenderer's own cost and risk. Date not stated. D1 p.1

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.27

Reserved for

Advert and portal list the tender as AGPO (Women). The bid invitation does not say that only women-owned businesses may bid, and the TDS does not name the reserved group. Unclear whether reservation applies. Conflicting D1 p.1

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders are opened immediately after the closing time, in the presence of bidders or their representatives who choose to attend, at Mukhweya RC Primary School. D1 p.3

Tender validity

Tender validity is stated as 150 days in the TDS, but the invitation says 120 days from opening. Ask the procuring entity which applies. Conflicting D2 p.27

Who can apply

• Tendering is open to contractors registered in the appropriate category for builders works. D2 p.7
• Public employees and their close relatives are not eligible to participate in the tender. Standard rule D2 p.10
• A tenderer that has been debarred from public procurement is ineligible to tender. The list is on the PPRA website www.ppra.go.ke. Standard rule D2 p.10
• A bidder who has a conflict of interest (for example common control, same legal representative, or a close relationship with procuring entity staff involved in the tender) is disqualified. Standard rule D2 p.10
• A tenderer, or a member of a joint venture, may submit only one tender for this contract. Taking part in more than one tender as a tenderer or subcontractor leads to disqualification of all tenders involved. Standard rule D2 p.10
• A Kenyan tenderer must provide evidence of tax compliance, a valid tax clearance or tax exemption certificate issued by KRA. Standard rule D2 p.11
• If the tenderer is a foreign tenderer (not registered in Kenya, or less than 51 percent Kenyan-owned), it must source at least 40 percent of contract inputs from national suppliers and contractors and show evidence; otherwise it is automatically disqualified. Standard rule D2 p.11
• Reservation: the advert lists this tender under AGPO (Women). The TDS does not name the reserved group. See conflicts. Conflicting D1 p.1

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of incorporation or registration. D1 p.2
• Certified valid Tax Compliance Certificate (TCC), with the KRA TCC checker attached; TCC is verified online during evaluation. D1 p.2
• Certified copy of valid PIN certificate and VAT registration. D1 p.2
• Form of Tender duly completed, signed and stamped in the format provided, or with a letter of attorney if delegated. D1 p.2
• Audited financial statements for the last three years (2023, 2024 and 2025), signed by an accountant/auditor registered with ICPAK. D1 p.2
• Current certified CR12 certificate issued within 7 months from the Registrar of Companies, with ID or passport of directors and listed individuals. Corporate directors need CR12 or equivalent. See conflicts on the CR12 age rule. Conflicting D1 p.2
• Certified copy of valid single business permit from Bungoma County Government. D1 p.2
• One original tender document, properly bound, paginated, serialized, numbered and stamped on all pages and attachments. D1 p.2
• Debarment Declaration form, filled, signed and stamped in the format provided. D1 p.2
• Tenderer's Eligibility form, Confidential Business Questionnaire and Certificate of Independent Tender Determination, all filled, signed and stamped. D1 p.2
• Self-Declaration of the Tenderer (no fraud or corruption) and Declaration and commitment to the Code of Ethics for public procurement, both filled, signed and stamped. D1 p.3
• Power of attorney for the person signing the tender, attached with the tender. MR6 requires it signed and stamped by a Commissioner of Oaths if the signatory is not a director or partner. D2 p.30
• Current certificate of registration with the National Construction Authority in category NCA 8 and above (Building and Civil Works), with a valid NCA practising licence. Advert and MR4 require it at tender; ITT 3.12 says it is only a condition of award. See conflicts. Conflicting D1 p.3
• Valid registration certificates with SHA and NSSF; MR11 requires a valid SHA compliance certificate and MR17 a valid NSSF compliance certificate. D2 p.31
• Valid NSSF compliance certificate. D2 p.31
• Valid CR12 showing directors and shareholding, issued within the last 12 months of submission (or National ID for sole proprietors/partnerships). See conflicts. Conflicting D2 p.31
• Dully filled and signed Confidential Business Questionnaire, Self declaration forms SD1 and SD2. D2 p.31
• Certified bank statement for the last six months, not older than one month from the advertisement date, plus a letter of authority from the bank. D2 p.31
• Documents must be chronologically serialized and stamped on each page, including attachments. D2 p.31

Required only in some situations

• AGPO (Women) certificate of registration, if relying on the women reservation. D2 p.31
• If bidding as a joint venture: a copy of the JV Agreement signed by all members, or a letter of intent to execute one, with a copy of the proposed agreement. Standard rule D2 p.14

Experience, licences and financial capacity

Technical

• Contractor must hold NCA registration in category NCA 8 and above for Building Works (see mandatory documents for timing conflict). D2 p.30
• Detailed technical evaluation scores out of 100; minimum 70 points needed to proceed to financial evaluation. Scores include key personnel, experience, equipment, financial report, financial resources, works programme and methodology, and past performance/litigation. D2 p.34
• Key personnel: Project Manager (10 years total, 5 similar); Site Agent (10 total, 5 similar); Site Surveyor, Diploma in Land Surveying (10 total, 5 similar); General Foreman (15 total, 10 similar); with listed qualifications. D2 p.36
• Key equipment required: concrete mixer, concrete dumper 0.5 cu.m, concrete poker vibrator, tipper truck 15 ton, dumpy level, vibrating plate compactor, compressor, and van or pick-up; one of each. D2 p.37
• Works programme and methodology must cover the defects liability period, organisation structure, statutory requirements (OSH, NCA, NEMA, stakeholder engagement). D2 p.34
• No alternative tenders are allowed unless stated. TDS says alternative tenders shall not be considered. D2 p.27

Financial

• Demonstrate access to liquid assets, unencumbered real assets, lines of credit or other financial means of at least Kshs 2,500,000 for the construction cash flow. D2 p.36
• Minimum average annual construction turnover of Kshs 10,000,000 over the last three years (total certified payments). D2 p.36
• At least three contracts of similar nature in Kenya or East Africa, each of minimum value Kshs 10,000,000, satisfactorily and substantially completed as prime contractor, JV member or subcontractor. D2 p.36
• Evidence of financial resources of Kshs 5,000,000 or more scores points (5 points each, max 15) in the technical evaluation. D2 p.34
• Public Procurement Capacity Building Levy of 0.03%, exclusive of applicable taxes, must be included in the price. D1 p.3
• Tenders must be quoted in Kenya Shillings and include all applicable taxes. Prices are fixed. D2 p.7
• Due diligence on the lowest recommended bidder will require original audited financial reports for the last three years and current certified bank statements. D2 p.38

How and where to submit

• Submit in writing in a plain sealed envelope marked with the tender number and item, deposited in the Tender Box at Mukhweya RC Primary School offices or sent by post. D1 p.3
• Postal address for submission: THE PRINCIPAL, MUKHWEYA RC PRIMARY SCHOOL, P.O BOX 307-50200, BUNGOMA. TDS addresses the Head Teacher; physical address is Mukhweya RC Primary School, Kabuchai Constituency. D1 p.3
• Original tender tape-bound plus one copy (a replica of the original). Original must be marked and bound as stated. D2 p.27
• Tenderers shall not submit tenders electronically. D2 p.28
• Authority to sign: written confirmation via Power of Attorney. D2 p.28
• Questions in writing must reach the Procuring Entity 7 days before the date of tender opening. D2 p.27
• Tender documents may be obtained from tenders.go.ke or the PPIP portal using the tender reference number. Office hours 0900-1600 for information and inspection at the address given. D2 p.7

Not covered in the documents we reviewed

• Tender security amount, form and validity period
• Contract value or cost estimate
• Any addenda (none were provided); current closing date after addenda
• Pre-tender meeting details (none stated)
• Bill of quantities, drawings and specifications (not reviewed)
• Forms in Section IV (Form of Tender, SD1, SD2, Debarment and CBQ templates) (not reviewed)
• Exact site visit date and time
• Detailed tender-specific provisions on reserved group registration, if any

Terms explained

Tender Data Sheet (TDS)

Section II of the bid document with tender-specific values that override the general Instructions to Tenderers.

Tender Security

Money or guarantee submitted with the bid to show seriousness; lost if a successful bidder refuses to sign.

AGPO

Access to Government Procurement Opportunities: reserved tenders for youth, women, and persons with disability registered businesses.

MR (Mandatory Requirement)

Preliminary check items; failing any one makes a bid non-responsive.

Responsive

A bid that meets all mandatory requirements and is not disqualified at preliminary examination.

TCC

Tax Compliance Certificate issued by KRA; must be valid and checked online.

CR12

Company registry return listing directors and shareholders from the Registrar of Companies.

NCA

National Construction Authority; registration category required for building contractors.

Tape-bound

Bid bound with tape, not spiral or box file; spiral or box file means automatic disqualification.

Power of Attorney

Written authority allowing a person to sign the tender on the company's behalf.

Lowest Evaluated Tender

Award basis: among bids meeting qualifications and responsiveness, the lowest evaluated price is selected.