Proposed Renovations and External Works at Makhonge FYM Primary School, Kimilili NGCDF (Tender NGCDF/KML/MAKFYMPRI/RENOEXT/019/2026-2027)

What is being bought

Works contract for proposed renovations and external works at Makhonge FYM Primary School, invited by Kimilili National Government Constituency Development Fund (NG-CDF), open tender, single lot. Quantities and detailed scope are in the Bills of Quantities and Specifications, which were not reviewed.

Key facts

Closing

Fri 16 Oct 2026, 10:00 am
Tenders must be delivered on or before 10:00 AM on 16 October 2026 to the NGCDF tender box; late tenders are rejected. Portal closing date matches. D2 p.21

Bid / tender security

Tender security of Kenya shillings 100,000 required with the tender, in cash, bank guarantee, insurance guarantee or CBK-licensed financial institution guarantee; valid 30 days beyond tender validity; ITT 19.1 allows a Tender-Securing Declaration as an alternative only if specified. D2 p.21

Tender fee

Non-refundable tender fee of Ksh 1,000.00 payable in cash at the Kimilili NGCDF office to obtain the tender documents, with a receipt attached to the bid. Tender documents may also be downloaded free from www.tenders.go.ke. D1 p.1

Site visit

Optional
Site visit is optional: tenderers are encouraged, at their own cost and risk, to visit and inspect the site. No pre-arranged site visit date is stated. Standard rule D2 p.8

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.21

Reserved for

Not stated in the documents we reviewed Not stated P

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Public opening at the NGCDF Kimilili offices, Kimilili Chwele Highway, in the presence of tenderers or their representatives who choose to attend. D2 p.22

Tender validity

Tenders remain valid for 120 days from the date of opening of tenders. D2 p.2

Who can apply

• Tendering is open to all qualified and interested tenderers (open competitive method). Tenderers may be a private firm, a state-owned enterprise, an individual or a joint venture (JV). D2 p.2
• Public officers of the procuring entity, their spouses, children, parents, brothers or sisters, their business associates or agents, and firms in which they have a substantial or controlling interest are not eligible to tender. Standard rule D2 p.5

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of company certificate of incorporation or registration. D2 p.22
• Certified copies of IDs or passports for directors as per the attached CR12. D2 p.22
• Certified copy of valid tax compliance certificate issued by Kenya Revenue Authority. D2 p.22
• Certified copy of KRA PIN certificate. D2 p.22
• Certified copy of valid single business permit from any county government authority. D2 p.22
• Registration with the National Construction Authority (NCA) in the relevant trade, category NCA 8 and above, for building works. D2 p.22
• Certified renewed copy of annual practising licence with NCA. D2 p.22
• Bid security of Kshs 100,000 in cash, bank guarantee, insurance company guarantee, or guarantee from a CBK-licensed financial institution. D2 p.22
• Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.22
• Duly filled, signed and stamped Self-Declaration Form SD1 (non-debarment). D2 p.22
• Duly filled, signed and stamped Self-Declaration Form SD2 (anti-corruption pledge). D2 p.22
• Chronologically serialized pages of the tender documents. D2 p.22
• Written confirmation of authority to sign for the tenderer: name, designation, postal address, email address and Power of Attorney executed by a Commissioner for Oaths. D2 p.22
• Tender must be prepared in English and signed by a duly authorised person; the original is marked ORIGINAL and one copy marked COPY is required. D2 p.22

Required only in some situations

• Certified copy of CR12 for limited companies (should be within 12 months). D2 p.22
• Joint venture tenders must include a JV agreement or a signed letter of intent with a proposed JV agreement. Standard rule D2 p.9

Experience, licences and financial capacity

Technical

• Tenderer must provide a technical proposal covering work methods, equipment, personnel, schedule and other information stated in Section IV, and a preliminary description of work method and schedule. Standard rule D2 p.8
• Evaluation: only bidders scoring 70 points and above are considered for further evaluation. Scoring includes key personnel (20), contracts completed in last five years (12), contract performance (15), equipment (8), and works programme with cash flow (4). D2 p.26

Financial

• Audited financial report for last 3 years is scored: annual turnover of 5 times, 3 times, or at least the project cost earns 10, 6 or 4 points; below cost earns 2. D2 p.27
• Evidence of financial resources equal or above the project cost scores 10 points; below the cost scores 5; not indicated scores 0. Bank name, address and telephone details score 5. D2 p.27

How and where to submit

• Hand delivery or courier to the NGCDF office Tender Box at Kimilili NGCDF Offices Building off Kimilili Chwele Highway; addressed to the Fund Account Manager, P.O. Box 60, Kimilili, 50204. Electronic submission not permitted. Sealed in a plain envelope marked with tender number and addressed to the PMC Secretary; the original and one copy must be submitted in separate sealed envelopes. D2 p.22

Lots and categories

• Lot 1: Single contract; Lot 1 and Lot 2 both listed as Not Applicable. D2 p.21

What the addenda changed

• No addenda were provided in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Bills of Quantities, specifications and drawings (Parts 2 pages) defining scope and quantities
• Contract value / estimated cost
• Evaluation and Qualification Criteria specifics for this tender beyond scoring summary
• Any addenda after original issue
• Notice of intention to award and performance security terms in the Special Conditions
• Tender validity start date confirmation
• Bid security in the Form of Tender tender-securing declaration details
• Evaluation of financial requirements such as minimum turnover for eligibility

Terms explained

TDS

Tender Data Sheet: tender-specific values that supplement the general Instructions to Tenderers.

Tender security

Money or guarantee submitted with the bid to show seriousness; forfeited if the tenderer withdraws or fails to sign the contract.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; otherwise it is rejected as non-responsive.

AGPO

Access to Government Procurement Opportunities: reservation for youth, women and persons with disabilities.

NCA

National Construction Authority, which requires contractors to be registered for construction works.

CR12

Company Registry form listing directors and shareholders of a limited company.

JV

Joint venture: several firms bidding together under one agreement.

Form SD1 / SD2

Self-declaration forms: SD1 on non-debarment, SD2 on anti-corruption pledge.