KICC framework agreement for comprehensive maintenance of ICT equipment, network, data centre and AV equipment (Tender KICC/21/2026-2028)

What is being bought

Framework agreement for comprehensive service and maintenance of ICT equipment, network devices, data centre infrastructure and audio visual (AV) equipment for Kenyatta International Convention Centre, Nairobi. Quantities and exact sites are not stated in the reviewed pages; the price schedules refer to ministry and government institution sites.

Key facts

Closing

Thu 19 Nov 2026, 10:30 am
Tender submission deadline. Current date and time after all addenda: no addenda reviewed. D1 p.29

Bid / tender security

A Tender Security is not required; a Tender-Securing Declaration is required, in the form in Section IV. The amount of a Tender Security is not applicable. D1 p.29

Tender fee

Not stated in the documents we reviewed Not stated D1

Site visit

إلزامي
Tenderer is required to visit the service sites before tendering to ascertain existing conditions of ICT equipment, network and infrastructure. The general ITT wording encourages site visits; the price schedule text says the tenderer shall visit. D1 p.35

Pre-bid meeting

Not stated in the documents we reviewed Not stated D1 p.15

Reserved for

No reservation to SME, women, youth or persons with disability; the invitation is open to all bidders. D1 p.28

Contract value

Performance Security of Kshs.50,000 in form of Unconditional Demand Bank Guarantee. Contract value not stated; monthly charges are priced per equipment item in the schedules. D1 p.30

Tender opening

Tender opening at KICC 4th Floor, Harambee Avenue, on the same day as closing. D1 p.29

Tender validity

Tender validity period is 121 days from the submission deadline. D1 p.29

Who can apply

• The invitation is open to all bidders; reservation to special groups is not applied (margin of preference not allowed). D1 p.28

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid business permit or licence. D1 p.32
• Certificate of Registration or Incorporation. D1 p.32
• Valid Tax Compliance Certificate. D1 p.32
• CompTIA A+ certification for hardware repair and maintenance of ICT equipment and devices. D1 p.32
• Current ICT practising licence from ICTA (professional or practitioner certification). D1 p.32
• Current ICT Suppliers Accreditation licence (ICTA, KRA compliance). D1 p.32
• CR-12 for limited companies and copies of IDs for directors; copies of IDs for sole proprietors/partnership. D1 p.32
• Power of Attorney from the firm giving authority to the person signing the tender. D1 p.32
• Duly filled, signed and stamped Form of Tender (check validity period). D1 p.33
• Duly filled, signed and stamped Certificate of Independent Tender Determination. D1 p.33
• Duly filled, signed and stamped Self-declaration Form SD1. D1 p.33
• Duly filled, signed and stamped Self-declaration Form SD2. D1 p.33
• Duly filled, signed and stamped Declaration and commitment to the code of ethics. D1 p.33
• Duly filled, signed and stamped Confidential Business Questionnaire. D1 p.33
• Duly filled price schedule on Table 3 attached. D1 p.33
• Duly filled, signed and stamped Tender Securing Declaration form. D1 p.33
• Tenderer must complete the monthly cost breakdown schedule for each Ministry/Government Institution (filling mandatory for all bidders). D1 p.36
• Unit rates for anticipated ICT equipment spares, parts and consumables must be provided (mandatory). D1 p.43

Required only in some situations

• Foreign tenderers must provide documentary evidence of sourcing at least 40% of contract inputs from national suppliers. D1 p.14
• Kenyan tenderer must provide valid tax compliance certificate or tax exemption certificate issued by KRA. Standard rule D1 p.17

How and where to submit

• Physical written submission only; electronic submission not permitted. Deliver in a single sealed envelope bearing tender name and reference number, addressed to the Procuring Entity, with ORIGINAL and COPIES envelopes; inner envelopes show Procuring Entity and tenderer names and reference number. D1 p.28
• Address: Attention Chief Executive Officer, Postal 30746-00100 Nairobi; physical address Kenyatta International Convention Centre (KICC), 4th Floor, Harambee Avenue. D1 p.28
• Original plus one copy required (TDS: number of copies is One in addition to the original). D1 p.29
• Documents must be sequentially paginated in Arabic numerals on every page including attachments, perfect or hard cover binding. D1 p.33
• Tenderer must sign the Form of Tender and all pages where entries are made; authorisation by Power of Attorney or written authorization. D1 p.29

Lots and categories

• The tender is not split into lots in the reviewed pages; tenderers may tender for any one or more Service Lines/Lots, evaluated lot-wise. D1 p.23

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Quantities, locations and list of ICT equipment, network devices and AV items to be maintained (Section V Procuring Entity's Requirements, BOQ)
• Full Section III evaluation scoring (technical and financial criteria, minimum scores)
• Section IV tendering forms and Form of Tender content, including Form of Tender Securing Declaration
• Contract duration details and Intended Completion Date (Framework Agreement period beyond the 36-month pricing reference)
• Pre-tender meeting or site visit date and time, if any (TDS ITT 8.1)
• Financial requirements such as minimum turnover amounts and years (Section III qualification criteria)
• Any addenda after the original document
• Preferred procurement complaint and standstill details beyond the TDS summary

Terms explained

Framework Agreement

A standing agreement with selected suppliers under which orders are called off as needed during the period, rather than a single fixed contract.

Tender Securing Declaration

A signed declaration, in the prescribed form, that the bidder will not withdraw during validity and will sign the contract and provide performance security; no bank guarantee is needed.

Performance Security

Security a successful bidder provides after award to guarantee performance, here Kshs.50,000 as an unconditional demand bank guarantee.

TDS

Tender Data Sheet: the tender-specific section that overrides the general Instructions to Tenderers.

AGPO

Affirmative action preference for youth, women and persons with disability; not applied to this tender per the reviewed pages.

Responsive

A tender that meets all mandatory requirements of the tender documents; non-responsive tenders are rejected.

Power of Attorney

Written authority allowing a named person to sign and bind the company to the tender.

MR

Not used in the reviewed pages.