Construction of two classrooms at Pwani FYM Comprehens…

What is being bought

Construction of two (2) classrooms at Pwani FYM Comprehensive School, Tongaren Constituency, Bungoma County, under the Ministry of Education Primary Schools Strategic Intervention and Public Participation Projects 2026/2027 FY. This is a single building works contract tendered by open competitive method. Physical bids only; no lots are stated.

What could disqualify you

Tender documents submitted as spiral bound or in a box file are automatically disqualified. The original must be tape-bound and submitted with one copy. D1 p.2
Late tenders will be rejected. Tenders must reach the tender box or address on or before 17 November 2026 at 10:00am. D2 p.8
Electronic tenders are not permitted. Tenders submitted electronically will not be accepted. D2 p.8
A bidder proven to have engaged in corrupt, coercive, obstructive, collusive or fraudulent practice is automatically disqualified. Standard rule D2 p.11
Bidders who fail any mandatory requirement (MR1 to MR18) are non-responsive and are not evaluated further. Alteration of the Bills of Quantities is a material deviation. D2 p.32
The Bills of Quantities must be complete as issued, with no alteration, addition or qualification by the tenderer. D2 p.31
Tax compliance certificates showing Invalid or Withdrawn status lead to automatic disqualification. The certificate is verified online during evaluation. D2 p.32
Bidders with ongoing works behind schedule or terminated works will not be considered. D2 p.32
If a tenderer fails to submit the information required on ownership, control and conflicts of interest, its tender will be rejected. Standard rule D2 p.17

Key facts

Closing: Tue 17 Nov 2026, 10:00 am
Bids must be delivered by hand, courier or tender box on or before this date and time. Late tenders are rejected. D2 p.8
Bid / tender security: Tender security is not required for this tender. D2 p.28
Tender fee: Tender documents may be downloaded free of charge from tenders.go.ke or the PPIP portal. D2 p.8
Site visit: Optional
Site visit is optional (encouraged) at the tenderer's own cost and risk. Not compulsory. D2 p.12
Pre-bid meeting: Not stated in the documents we reviewed Not stated D2 p.13
Reserved for: Conflict: the portal lists the reserved group as youth, while the advert and evaluation criteria say AGPO (PWD's) category. Ask the procuring entity which group applies. Conflicting P
Contract value: Not stated in the documents we reviewed Not stated
Tender opening: Tenders are opened publicly immediately after the closing deadline, in the presence of tenderers' representatives who attend, at the Head Teacher's office, Pwani FYM Comprehensive School. D2 p.8
Tender validity: Conflict: the TDS says tenders are valid for 150 days, while the invitation says 120 days from the date of opening. Ask the procuring entity which applies. Conflicting D2 p.28

Who can apply

Tendering is open to contractors registered in the appropriate category for building works. Bidders must meet the eligibility requirements in the invitation and tender documents. D2 p.8
Bidders must not be debarred from public procurement. The PPRA debarment list (www.ppra.go.ke) applies. Standard rule D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Proof of power of attorney for the tender signatory, signed and stamped by a Commissioner of Oaths. Required only if the signatory is not a director or partner of the company. D1 p.2
Valid CR12 showing list of directors or shareholding, issued within 12 months of submission, OR National Identity Cards for a sole proprietorship or partnership. D2 p.32

Experience, licences and financial capacity

Technical

Proof of registration with the National Construction Authority for Building Works, category NCA 8 and above, with current annual contractors practising licence. D2 p.32
Key personnel: Project Manager, Site Agent, Site Surveyor and General Foreman, each with stated minimum total and similar-works experience and professional qualifications. D2 p.38
Key equipment that must be listed and shown: concrete mixer, concrete dumper, concrete poker vibrator, 15-ton tipper truck, dumpy level, vibrating plate compactor, compressor, and a van or pick-up. D2 p.39
At least three similar contracts executed in Kenya or the East African Community, substantially completed as prime contractor, JV member or subcontractor, each of at least KES 10,000,000 equivalent value. D2 p.38
Alternative tenders are not considered. D2 p.28
Specialised subcontractors are permitted only for electrical works and mechanical works. Their qualifications may be added to the tenderer's qualifications. D2 p.29
Detailed technical evaluation: a minimum of 70 points out of 100 is required. Works programme and methodology, experience and equipment are scored. D2 p.35

Financial

Demonstrate access to liquid assets, unencumbered real assets, lines of credit or other financial means sufficient for construction cash flow of KES 2,500,000 (for the lowest evaluated tenderer, if not subject to post-qualification). D2 p.38
Minimum average annual construction turnover of KES 10,000,000, from certified payments over the last three years. D2 p.38
Audited financial reports for the last three years, 2023, 2024 and 2025. Scored in technical evaluation; original audited reports and auditor declaration are required for due diligence. D2 p.35
Evidence of financial resources of at least KES 5,000,000 (scored: KES 5 marks each, max 15 marks). D2 p.35
Bank statements (current, certified) may be requested for due diligence on the lowest recommended bidder. D2 p.40

How and where to submit

Deliver tenders by hand or courier to the Head Teacher's office, Pwani FYM Comprehensive School, P.O. Box 155 Naitiri (Tongaren Constituency), or drop them in the tender box. Address the tender to the Head Teacher or Principal. D2 p.8
Submit the original and one duplicate copy in separate envelopes, marked original and duplicate, and each marked with the tender number. D1 p.1
The original must be tape-bound, with one replica copy. Spiral binding is not permitted. D2 p.8
Number of copies: the original plus one copy that is a replica of the original. D2 p.28
Written power of attorney authorising the signatory (TDS ITT 22.3). D2 p.29
Bids must be in English. Supporting documents in another language need a notarised English translation of the relevant passages. Standard rule D2 p.14
Prices must be quoted entirely in Kenya Shillings and include all applicable taxes. D2 p.8
Questions must be sent in writing to reach the Procuring Entity 7 days before the date of tender opening. D2 p.28
Tenders must be addressed to the Head of Institution at the stated address. D1 p.2

Lots and categories

The material describes a single contract. No lots are stated; if lots are later offered, Section III multiple-contract rules would apply. Unverified D2 p.28

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender validity period: TDS ITT 20.1 says 150 days; Invitation to Tender para 6 says 120 days from the date of opening. (D2 p.28 (TDS ITT 20.1); D2 p.8 (Invitation para 6))
Reserved group: Portal lists reserved group as youth; advert and evaluation criteria reserve the tender for AGPO (PWD's) category. (P (portal record); D1 p.1-2; D2 p.32 (MR18))

Not covered in the documents we reviewed

Contract value or budget for the works
Section V (Drawings), Section VI (Specifications) and Section VII (Bills of Quantities) for the scope and pricing
Section IV tender forms templates (Form of Tender, SD1, SD2, CBQ) and the Section X contract forms
Section IX Special Conditions of Contract and defects liability period
Any addenda to the tender document
Pre-tender meeting or site visit schedule, if any (not stated in TDS)
Current deadline confirmation if changed after 9 November 2026 issue
Details of the reserved group (youth or AGPO PWD) confirmed by the procuring entity
Tender validity period confirmation (120 vs 150 days)

Terms explained

TDS: Tender Data Sheet: the tender-specific rules that override the standard Instructions to Tenderers.
AGPO: Access to Government Procurement Opportunities: a set-aside for registered youth, women and persons with disability businesses.
MR: Mandatory Requirement: a pass or fail check at preliminary evaluation; failing any MR makes a bid non-responsive.
Responsive / non-responsive: A bid that meets all mandatory requirements is responsive and is evaluated further; a non-responsive bid is rejected.
Tape-bound: Binding with tape or strings, not spiral or box file. Spiral-bound bids are disqualified.
CR12: Company return of directors and shareholding issued by the Registrar of Companies.
NCA: National Construction Authority: registration category required for building contractors, here NCA 8 and above.
SD1 / SD2: Self-declaration forms: SD1 is a non-debarment declaration; SD2 is an anti-corruption pledge.
Power of Attorney: Written authority for a person who is not a director or partner to sign the tender, stamped by a Commissioner of Oaths.
Tender Security: Money or guarantee lodged with a bid. Not required for this tender per the TDS.
Joint Venture (JV): A temporary partnership of firms bidding together. Not addressed in the reviewed pages beyond general rules.
Bills of Quantities (BoQ): The priced list of work items that must be completed as issued without alteration.

Construction of two classrooms at Pwani FYM Comprehensive School, Tongaren, Bungoma County (MOE/PFYMCS/PSSIPPP/2026/2027FY)