Nakuru County: Construction of toilet blocks at Mlima ECDE and Sasumwa ECDE class, Rongai Sub-County (reserved for women)

What is being bought

Construction of toilet blocks at Mlima ECDE and construction of a Sasumwa ECDE class in Menengai West Ward, Rongai Sub-County, Nakuru County, under tender CGN/EIEPC/ONT/044/2026-2027. The tender is reserved for women-owned enterprises (AGPO women).

Key facts

Closing

Tue 17 Nov 2026, 10:00 am
Closing date and time for submission of tenders (on or before). D2 p.6

Bid / tender security

No tender security required; instead a duly filled, signed and stamped Tender-Securing Declaration Form must be submitted. D2 p.29

Tender fee

Tender documents may be downloaded free of charge; no fee is stated for the tender document. D2 p.6

Site visit

Optional
Site visit is not compulsory and not scheduled: Pre-Tender Site Visit NOT APPLICABLE; tenderers encouraged to visit site at own cost. D2 p.28

Pre-bid meeting

Optional
Pre-tender meeting: NOT APPLICABLE. Questions in writing must reach the procuring entity not later than 3 days before tender closing. D2 p.28

Reserved for

Reserved for women (AGPO women). Only women-owned businesses eligible; AGPO Certificate for WOMEN required (MR 11). D2 p.30

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened immediately after closing at County Government HQ, 1st Floor Board Room/chambers, Moi Road, Nakuru, in presence of tenderers' representatives who attend. D2 p.30

Tender validity

Tender validity period is 210 days from the tender opening date. D2 p.29

Who can apply

• Tender is reserved for women: only businesses/firms belonging to the specified group (women) are eligible to tender. D2 p.6
• Tender reserved for women; the Tender Data Sheet confirms the invitation is extended to the group qualifying for Reservations: RESERVED FOR WOMEN. D2 p.30

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of Incorporation / registration in Kenya from the Registrar of Companies (copy). D2 p.31
• Copy of CR12 for the directors of the company, or National ID for sole proprietorship, valid for the last 12 months. D2 p.31
• Copy of registration with the National Construction Authority (NCA) in Category 8 or above as a Building Works Contractor, together with a valid NCA Practicing License. D2 p.31
• Valid copy of current Certificate of Tax Compliance from KRA, valid at least on the closing date. D2 p.32
• Form of tender completed, signed and stamped in the format provided. D2 p.32
• Duly filled, signed and stamped Tender-Securing Declaration Form in the format provided. D2 p.32
• Current valid business permit (year 2026). D2 p.32
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.32
• Valid AGPO Certificate for WOMEN. D2 p.32
• Honest history of any claims, litigation, default notices and financial penalties due to defaults. D2 p.31
• Tender documents submitted in both soft (IFMIS supplier portal) and hard copies as described in the Invitation Notice. D2 p.32
• All pages duly paginated, initialled and stamped on every page, serialized 1,2,3... from first to last page. D2 p.32
• Form of Tender must be included; bidders must submit the authorization to sign on behalf of the tenderer: authorization from the company directors designating an officer, certified by a commissioner for oaths. D2 p.30

Experience, licences and financial capacity

Technical

• Tenders must be quoted in Kenya Shillings and include all taxes. Prices are fixed. D2 p.6
• Tenderer must fill rates and prices for all items in the Bill of Quantities; unpriced items are deemed covered by other rates. Standard rule D2 p.14
• Alternative tenders are not considered; alternative completion times are not permitted; alternative technical solutions not applicable. D2 p.29
• No subcontracting permitted: maximum percentage of subcontracting is 0% of total contract amount. D2 p.30
• Tenderers must register with the National Construction Authority before contract award and signature (not a condition for tender). Standard rule D2 p.11
• Tender must be serially paginated from the cover page to the last page including all attachments (1, 2, 3...). D2 p.6

Financial

• Mandatory financial evaluation: only bidders scoring 70% and above in technical evaluation go to financial evaluation; lowest qualifying financial quote is recommended. D2 p.37
• Performance security is not required for contracts estimated to cost less than Kenya shillings five million. Standard rule D2 p.27

How and where to submit

• Soft copy must be submitted through the supplier portal and hard copies in plain sealed envelope marked with tender number and description, deposited in the tender box at County Government HQ Ground Floor main entrance (Moi Road) or sent by post to The County Secretary, P.O. Box 2780-20100, Nakuru. D2 p.30
• Number of copies: original of the tender plus ONE additional copy. D2 p.29
• Electronic tenders are permitted; the TDS requires soft and hard copies to be submitted as described. D2 p.6

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Contract value / engineer's estimate for the works
• Bills of Quantities, drawings and specifications (Sections V-VII) for the toilet blocks and classroom
• Tender Securing Declaration form and other tender forms (Section IV)
• Any addenda after the portal record
• Full evaluation technical scoring criteria (Stage II) and points
• Pre-award and performance security details beyond ITT 52
• Scope of works and completion period

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the general Instructions to Tenderers.

AGPO

Access to Government Procurement Opportunities: reservation of certain tenders for women, youth and persons with disability who are registered.

MR

Mandatory Requirement: a pass/fail item at preliminary evaluation; failing any makes the bid non-responsive.

Tender-Securing Declaration

A signed, stamped declaration used instead of a bank tender security, stating the bidder will accept penalties if it withdraws or fails to sign.

NCA

National Construction Authority: contractor registration body required before contract award.

CR12

Kenyan company return listing company directors, issued by the Registrar of Companies.

Responsive

A tender that meets all mandatory requirements and terms of the tender documents.