Nakuru County: framework agreement for supply and delivery of assorted food and non-food items (reserved for women)

What is being bought

Nakuru County Government invites tenders for a framework agreement for the supply and delivery of assorted food and non-food items, in five lots, for two years from signing. Delivery is to County Government of Nakuru headquarters. Tendering is reserved for women-owned enterprises.

Key facts

Closing

Tue 17 Nov 2026, 10:00 am
Tenders close on 17 November 2026 at 10:00 AM East African Time; no addenda changed this. D2 p.32

Bid / tender security

Tender Securing Declaration (not a cash or bank guarantee) in the format provided, signed, stamped and witnessed by a Commissioner of Oaths/advocate registered in Kenya. D2 p.31

Tender fee

No tender fee is stated; documents are free of charge. D1 p.1

Site visit

Not stated in the documents we reviewed Not stated D2 p.31

Pre-bid meeting

Optional
No pre-tender conference will be held. D2 p.31

Reserved for

Tendering is reserved to women (women-owned enterprises registered as AGPO for women). Only businesses in the women group are eligible to tender. D2 p.3

Contract value

Not stated in the documents we reviewed Not stated D2 p.30

Tender opening

Tenders are opened immediately after closing at the County Government of Nakuru old chambers room, First Floor of the county Headquarters, on 17 November 2026 at 10:00 AM East African Time. Opening is public and bidders' representatives may attend. D2 p.32

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders (TDS: 210 days from submission deadline). D2 p.32

Who can apply

• Tenders are reserved for women. Only businesses that belong to the women group and are registered as such can tender. D2 p.31
• Public employees and their close relatives are not eligible to participate in the tender. State-owned enterprises may compete only if they are a legal public entity, financially autonomous and operating under commercial law. Standard rule D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Form of Tender completed, signed and stamped in the format provided. D2 p.35
• Honest history of any claims, litigation, default notices and financial penalties due to defaults, in the format provided, certified by a Commissioner of Oaths. D2 p.35
• Copy of Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by commissioner of oaths/advocate registered in Kenya. D2 p.35
• CR12 for the directors of the company, or National ID for sole proprietorship, valid for the last 12 months, certified by commissioner of oaths/advocate. (Support documents list says CR12 valid for the last 6 months - conflict.) Conflicting D2 p.35
• Valid copy of current Tax Compliance Certificate issued by KRA, valid at least on the closing date. D2 p.35
• Duly filled, signed and stamped Confidential Business Questionnaire in the format provided. D2 p.35
• Duly filled, signed and stamped Declaration and Commitment to the Code of Ethics. D2 p.35
• Valid business permit for the year 2026, certified by commissioner of oaths/advocate registered in Kenya. D2 p.35
• Written power of attorney authorising the signatory to commit the bidder, witnessed by a Commissioner of Oaths. D2 p.35
• Valid AGPO Certificate for Women. D2 p.35
• Duly filled, signed and stamped beneficial ownership information form (BOI). D2 p.35
• Duly filled, signed and stamped FORM SD1 (Non-Debarment Form). D2 p.35
• Duly filled, signed and stamped FORM SD2 (Anti-Corruption Form). D2 p.35
• Duly filled, signed and stamped Tender Securing Declaration Form in the format provided, witnessed by a Commissioner of Oaths/advocate registered in Kenya. D2 p.35
• All pages of the tender documents must be paginated, initialled and stamped on every page, serialised sequentially from the first page. D2 p.35

Experience, licences and financial capacity

Technical

• Technical specifications for the items are in Section V Schedule of Requirements, which was not provided in the reviewed pages. Bidders must provide documentary evidence of conformity to the specifications. Not stated D2 p.14

Financial

• Post-qualification financial criteria (minimum annual turnover, liquid assets) are in Section III as completed by the entity; the amounts were left as blank template placeholders in the reviewed pages. Not stated D2 p.40

How and where to submit

• Submit complete serialised tender documents in hard copy in plain sealed envelopes marked with tender number and description, deposited in the Tender Box at County Government Headquarters, Moi Road (Ground Floor entrance), or sent by post to The County Secretary, P.O Box 2780-20100, Moi Road, Nakuru. D2 p.3
• Electronic submission is not offered; the tender must be delivered in hard copy. Packages that cannot fit the tender box go to the Supply Chain Office, 1st floor Headquarters, and must be signed for. D2 p.32
• Tender documents are free of charge; download from www.nakuru.go.ke or www.tenders.go.ke. D1 p.1

Lots and categories

• The tender has five (5) lots. Bids are evaluated per lot and the contract comprises the item(s) awarded to the successful tenderer. Lot-by-lot item details are not in the reviewed pages. D2 p.30

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Section V Schedule of Requirements: item descriptions, quantities and specifications for each of the five lots
• Section III financial criteria amounts (minimum turnover, liquid assets)
• Tender security amount and form, if any beyond the declaration
• Forms in Section IV and Annex templates
• Any addenda and their changes
• Pages 6-7, 13-14, 17-18, 21-23, 25-29 and remaining ITT clauses not reviewed
• Contract value estimate

Terms explained

Framework agreement

A contract with selected suppliers for a period, under which individual orders are placed as needed.

Tender Securing Declaration

A signed declaration, witnessed by a commissioner of oaths, promising to accept penalties if the bidder withdraws or wins and refuses to sign; used instead of a cash or bank guarantee.

AGPO

Access to Government Procurement Opportunities: a reservation scheme for women, youth and persons with disabilities.

MR

Mandatory Requirement; a pass/fail item at preliminary evaluation.

TDS

Tender Data Sheet: tender-specific values that supplement the standard instructions.

Responsive

Tender that meets all mandatory requirements and conditions of the tender document.

Lot

A separately awarded group of items within one tender.

CR12

Return of directors/shareholders filed with the Registrar of Companies in Kenya.

Commissioner of Oaths

A person authorised to certify and witness signed documents.