Culverts installation in Gatimu, drainage and bush clearing in Mau Narok Njoro Sub County - reserved for women

What is being bought

Proposed installation of culverts in Gatimu, drainage works and bush clearing in Mau Narok Njoro Sub County, Nakuru County, under an open national tender reserved for women (Works, reference CGN/RTPW/ONT/020B/2026-2027). Quantities and bill of quantities are not in the reviewed pages.

Key facts

Closing

Tue 17 Nov 2026, 10:00 am
Closing: tenders must be delivered on or before this date and time (East Africa time), per the Tender Data Sheet and portal record. D2 p.30

Bid / tender security

No tender security is required; instead a duly filled, signed and stamped Tender-Securing Declaration Form must be submitted. D2 p.29

Tender fee

Tender documents may be downloaded free of charge. D2 p.6

Site visit

Optional
Site visit is not compulsory: tenderers are encouraged to visit the site at their own cost; pre-tender site visit is NOT APPLICABLE. D2 p.28

Pre-bid meeting

Optional
No pre-tender meeting is held (NOT APPLICABLE). D2 p.28

Reserved for

Reserved for women (ITT 35.2 TDS: invitation extended to the group qualifying for reservation: women). D2 p.30

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened immediately after the deadline at the County Government HQ, Moi Road, 1st Floor Board Room (Nakuru), in presence of tenderers' representatives who attend. D2 p.30

Tender validity

Tenders remain valid for 210 days from the opening of tenders. D2 p.6

Who can apply

• Tender is reserved for women: only businesses belonging to the reserved group (women) are eligible to tender. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid AGPO Certificate for WOMEN must be submitted. D2 p.32
• Certified copy of Certificate of Incorporation / registration in Kenya from the Registrar of Companies. D2 p.32
• Copy of CR12 for the directors of the company, or National ID for sole proprietorship, valid for the last 12 months. D2 p.32
• Certified copy of registration with the National Construction Authority (NCA) in Category 8 or above as Roads Works Contractor, together with a valid NCA Practicing License. D2 p.32
• Valid copy of current Certificate of Tax Compliance from Kenya Revenue Authority, valid at least on the closing date. D2 p.32
• Honest history of any claims, litigation, default notices and financial penalties, in the format provided, certified. D2 p.32
• Form of Tender completed, signed and stamped in the format provided. D2 p.32
• Duly filled, signed and stamped Tender Securing Declaration Form in the format provided. D2 p.32
• Duly filled, signed and stamped confidential business questionnaire. D2 p.32
• Current valid business permit (year 2026). D2 p.32
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.32

Required only in some situations

• National Construction Authority registration is not a condition for tender but must be obtained before contract award and signature. Standard rule D2 p.11

Experience, licences and financial capacity

Technical

• Technical evaluation (Stage II) scores experience of the firm in similar works (general and specific) and financial capacity; bidders must score 70% and above to proceed to financial evaluation. D2 p.37
• Technical criterion TR.1: general experience (3 years and above = 10 marks; 2-3 years = 5 marks; 0-2 years = 3 marks) and specific experience (annual works of Kshs 2 million and above in the past 2 years; attach LPO/LSO, award, contract or completion certificates). D2 p.35

Financial

• Certified bank statements for the past two years (2025 and 2024) are scored; certified audited accounts for 2025 and 2024 signed and stamped by a certified practising accountant/auditor are scored. D2 p.35
• Financial evaluation: the bidder that qualifies technically with the lowest financial quote will be recommended; in a tie, the highest technical score is recommended. D2 p.37
• Prices must be quoted in Kenya Shillings and include all taxes; prices are fixed. D2 p.6

How and where to submit

• Submit both soft and hard copies: soft copy through the supplier portal; hard copies in a plain sealed envelope marked with tender number and description, deposited in the Tender Box at County Government Headquarters Ground Floor (Moi Road, Nakuru) or sent by post to the County Secretary, P.O Box 2780-20100, Nakuru. D2 p.30
• Electronic tenders are permitted; the portal record lists electronic and written (physical/hard copy) submission. D2 p.6
• Hard copies: ONE copy in addition to the original of the tender. D2 p.29
• Tender number and description must be indicated on the envelope; tenders must be serialized in numerical format 1, 2, 3. D2 p.6
• Authorization to sign for the tenderer must be an authorization from the company directors designating an officer, certified by a commissioner of oaths. D2 p.29

Lots and categories

• No lots are stated in the reviewed pages; multiple-lot evaluation options appear only in generic template text. Not stated D2 p.33

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Bill of quantities, drawings and technical specifications (Parts 2 and Section VII) with scope and quantities for the culverts and drainage works.
• Contract value or estimated cost, and the tender-specific minimum turnover and cash flow figures in Section III (blank in the reviewed pages).
• Addenda (A1, A2...) if any, to confirm current dates and requirements.
• Standard forms in Section IV (Form of Tender, Tender Securing Declaration, Confidential Business Questionnaire) and their exact formats.
• Completion period, location details and site description.
• Exact procedure for bidders to submit the required AGPO certificate for women and the issuing authority.
• Pages 2-5, 8-10, 14, 18-19, 21-22, 24, 36, 38-41, 44-45, 47-48, 50-106 were not provided.

Terms explained

AGPO

Affirmative Action procurement programme reserving a share of public tenders for women, youth and persons with disabilities.

Tender-Securing Declaration

A signed, stamped form in which the bidder declares it will accept penalties if it withdraws or fails to sign; used instead of a cash or bank tender security.

TDS

Tender Data Sheet: the section of the tender document giving tender-specific particulars that supplement the general instructions.

MR

Mandatory Requirement: a pass/fail preliminary check; failing any one means the bid is non-responsive.

Responsive

A bid that meets all mandatory terms and requirements of the tender documents.

CR12

Kenyan company return listing directors and shareholders issued by the Registrar of Companies.

NCA

National Construction Authority, which registers contractors by category for construction works.

Culvert

A pipe or channel that carries water under a road or path.

Bush clearing

Removing dense vegetation from a site before works begin.

Serialization

Numbering every page of the tender consecutively from the cover page to the last page.