Proposed Construction of Two Classrooms and Office at Chaani Primary and Junior School (CHA/NGCDF/04/2026-2027)

What is being bought

Construction works for two classrooms and an office at Chaani Primary and Junior School, Changamwe Constituency, Mombasa County, under an open tender run by NG-CDF Changamwe. The invitation and tender data sheet describe this scope, but the cover page of the tender document names science and home science laboratories instead (see conflicts). Bills of quantities, drawings and specifications were not in the reviewed material.

Key facts

Closing

Thu 12 Nov 2026, 10:00 am
Tenders must be received on or before 12 November 2026 at 10:00 (10 am). Late tenders are rejected. The portal closing date matches the tender document. D2 p.23

Bid / tender security

Tender Security of KSh 200,000 is required from a financial institution recognized by the Central Bank of Kenya or an insurance company approved by PPRA. Required in original form. Valid for 210 days from tender opening per evaluation criteria. D2 p.26

Tender fee

Tender document fee: the notice says KSh 1,000 non-refundable in cash for a full set; the tender document says KSh 1,000 in cash or banker's cheque, and that electronic download is free. See conflicts. Conflicting D1 p.1

Site visit

Pflichtfeld
Pre-arranged pre-tender site visit at Chaani Primary School. The tender data sheet says it SHALL take place. Evaluation criteria require a signed and stamped site visit certificate matching the attendance register. D2 p.22

Pre-bid meeting

Optional
No pre-tender conference will take place. D2 p.22

Reserved for

Reservation status conflicts: the portal lists AGPO as the reserved group, the tender data sheet says NOT RESERVED, and the evaluation criteria list AGPO for Women. See conflicts. Conflicting P

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Public opening of tenders at the NG-CDF Changamwe Office Boardroom, in the presence of tenderers' representatives who choose to attend. D2 p.24

Tender validity

Tender validity is 210 days. Start point conflicts across sources: the invitation says from opening, the notice says a day after closing, and the standard ITT says from the submission deadline. Conflicting D2 p.22

Who can apply

• Open tender. Tendering is open to qualified and interested tenderers holding a Mombasa County business permit. D2 p.2
• Joint ventures are not permitted for this tender (maximum number of JV members stated as not permitted). D2 p.22
• Canvassing of any form leads to disqualification. D1 p.1

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of Incorporation or Registration. D2 p.25
• Copy of valid registration certificate and Annual Practicing License with the National Construction Authority, NCA 8 or above. Listed as a preliminary responsiveness requirement; see conflicts. Conflicting D2 p.25
• Valid Tax Compliance Certificate. D2 p.26
• Copy of PIN Certificate. D2 p.26
• Certificate of Independent Tender Determination, correctly filled, signed and stamped. D2 p.26
• Valid Business Permit for Mombasa County only. D2 p.26
• CR12 valid for the last 12 months from the date of tender opening, or copies of National Identity cards for the Directors for a business name. D2 p.26
• Written power of attorney from a Commissioner for Oaths confirming the person who signs the tender is authorized to commit the tenderer. D2 p.23
• Pre-tender site visit certificate, signed and stamped, matching the attendance register. D2 p.26
• Tender security of KSh 200,000 (see bid security item). D2 p.26
• Qualification forms per Section III and Section IV (FIN-3.1, FIN-3.2, EXP-4.1, EXP-4.2, CON-2, ELI-1.1 and 1.2, Form of Tender) with attachments. D2 p.31

Required only in some situations

• AGPO for Women is listed as an evaluation item. Applies only to businesses that qualify under the AGPO women category; the tender data sheet says the tender is not reserved. See conflicts. Conflicting D2 p.26

Experience, licences and financial capacity

Technical

• Experience in building works: 3 years or more scores full marks; magnitude of building works done 2020 to 2026 (5 million and above scores full marks); number of businesses in building works (3 or more scores full marks). Attach LPOs or contracts and completion certificates. D2 p.26
• Specific experience: a minimum of 3 similar contracts completed as prime contractor, JV member, management contractor or sub-contractor between 1 January 2020 and the tender deadline. The minimum value per contract is stated as NOT APPLICABLE. D2 p.31
• Project manager must have a construction, civil engineering or related qualification and be registered with EBK. Degree or above 15 marks, diploma 10, certificate 5, KCSE 2. D2 p.27
• Equipment: lorry, pick-up, water bowser, mixer and vibrator. Owned scores 10 marks; leased scores 5 marks. Attach logbook, lease agreement or receipts. D2 p.27
• Pass mark to proceed to the financial stage is 70 marks. D2 p.28
• Project branding (KSHS 50,000) is designated to be done by selected local registered youth or women groups as specialized subcontractors. D2 p.24

Financial

• Minimum average annual construction turnover of KSh 5,000,000, calculated as total certified payments for contracts in progress or completed within 2020 to 2025, divided by 3 years. D2 p.31
• Access to liquid assets, credit lines or other finance sufficient for construction cash flow estimated at KSh 5 million for the contract, net of other commitments. D2 p.31
• Audited balance sheets (or acceptable financial statements) for 2023 and 2024. The scoring table refers to 2024/2025 audited accounts instead; see conflicts. Conflicting D2 p.31
• Bank statements and letter of access to credit from a bank or microfinance institution (letter of access above 3 million scores full marks). D2 p.27
• Performance security is to be furnished within 21 days of receipt of the Letter of Acceptance, as required by the conditions of contract and the tender data sheet. Standard rule D2 p.20

How and where to submit

• Physical delivery only. Electronic submission is not permitted. Tenders must be delivered in person or by courier. D2 p.23
• Deliver to the Fund Account Manager at the NG-CDF Changamwe Office Block, 1st Floor, Changamwe Sub County Headquarters, along Changamwe Police Station Line, or post to P.O. Box 82742-80100 Mombasa. Tender box is on the second floor office. D1 p.1
• Tender in an enclosed plain envelope marked with the tender number. Tender must be sealed, bear the tender name and reference, and contain separate sealed envelopes marked ORIGINAL and COPIES. Standard rule D1 p.1
• One original of the tender must be prepared and marked ORIGINAL; the TDS sets the number of additional copies at 0. D2 p.23
• Tenderer must chronologically serialize all pages of the tender documents, including attachments, in the format 1,2,3,4 from cover page to last page. D2 p.2
• Prices must be in Kenya Shillings, fixed, and net inclusive of all applicable taxes and levies. Prices must remain valid for the tender period. D1 p.1
• Alternative tenders, alternative completion times and alternative technical solutions are not considered. D2 p.23
• Written questions on the tender must reach the Procuring Entity not later than 10/11/2026 at 4 PM. D2 p.22

What the addenda changed

• No addenda were included in the reviewed material. Check the portal for later addenda before submitting. Not stated P

Not covered in the documents we reviewed

• Bills of quantities, drawings and specifications (Sections V to VII) were not in the reviewed material.
• Estimated contract value or budget for the works.
• Performance security amount and form, and the special conditions of contract.
• Full Section IV tender forms and any required format of the power of attorney.
• Number of copies required beyond the original (TDS shows 0; confirm).
• Any addenda issued after the original documents; none were provided.
• Detailed attendance and minutes for the site visit, and whether a visit is compulsory (evaluation says yes; ITT says encouraged).
• Whether the tender is reserved for AGPO women or other groups.

Terms explained

Tender security

Money or guarantee submitted with the tender to protect the buyer if the bidder withdraws or fails to sign the contract. Here KSh 200,000.

TDS (Tender Data Sheet)

Section II of the tender document that sets the specific rules for this tender and overrides the general Instructions to Tenderers.

AGPO

Affirmative Action for Access to Public Procurement, a reservation for youth, women and persons with disability registered as such.

Responsive or non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected as non-responsive and not evaluated further.

Canvassing

Lobbying or approaching officials to influence the award; this leads to disqualification.

CBK

Central Bank of Kenya; banks recognized by CBK may issue tender securities.

PPRA

Public Procurement Regulatory Authority, the national procurement regulator.

NCA

National Construction Authority, which registers contractors and classifies them by grade such as NCA 8.

CR12

Company Registry return listing company directors and shareholders, used to confirm ownership.

Commissioner for Oaths power of attorney

A sworn written authority allowing a named person to sign and bind the company to the tender.

Fund Account Manager

The NG-CDF official who receives tenders and stamps and signs the tender documents.

Joint venture (JV)

Two or more firms bidding together. Not permitted for this tender.

Serialized

Each page numbered in sequence from cover to last page, including attachments.

Performance security

Guarantee given by the winning bidder before signing the contract, usually due within 21 days of the letter of award.