Proposed construction of triple laboratories at Kwahola Primary & Junior School, Changamwe NG-CDF (CHA/NGCDF/06/2026-2027)

What is being bought

Construction of triple laboratories for science, home science and computer on top of existing ground floor classrooms at Kwahola Primary & Junior School, Changamwe Constituency, Mombasa. The invitation states a period of 4 months.

Key facts

Closing

Thu 12 Nov 2026, 10:00 am
Tenders must be received on or before 12 November 2026 at 10:00. D2 p.23

Bid / tender security

Tender security of Kshs. 400,000 from a financial institution recognized by CBK or insurance company approved by PPRA; a tender-securing declaration is not required; valid 210 days from opening per evaluation criteria. D2 p.23

Tender fee

Non-refundable fee of Kshs 1,000 in cash or banker's cheque for a printed set of tender documents; electronic download is free. D2 p.2

Site visit

Obrigatório
Pre-arranged pre-tender site visit at Kwahola Primary School; the TDS says it SHALL take place. A signed and stamped site visit certificate is required, so attendance is effectively mandatory. D2 p.23

Pre-bid meeting

Optional
No pre-tender conference will take place; questions in writing must reach the procuring entity by 10 November 2026 at 4 PM. D2 p.23

Reserved for

Portal lists AGPO (Women) and the tender document states the invitation is not reserved; the reservation status is conflicting. Conflicting P

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Public opening at NG-CDF Changamwe Office Boardroom (Office Block, 1st Floor, Changamwe Sub County HQ) in the presence of tenderers' designated representatives who choose to attend. D2 p.24

Tender validity

Tender validity period is 270 days under the TDS; the invitation and preliminary evaluation state 210 days from the date of opening. Conflicting D2 p.23

Who can apply

• Tendering is open to all qualified and interested tenderers with a business permit of Mombasa County. D2 p.2
• Tender is open to all tenderers; the reservation section states the invitation is NOT RESERVED to any group, although the portal lists agpo. Conflicting D2 p.25

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid registration certificate and Annual Practicing License with NCA, grade 7 or above (every bidder). D2 p.26
• Certificate of Incorporation or Registration (every bidder). D2 p.26
• Valid Tax Compliance Certificate (every bidder). D2 p.26
• Copy of PIN Certificate (every bidder). D2 p.26
• Valid Business Permit for Mombasa County only (every bidder). D2 p.26
• CR12 valid for the last 12 months from the date of tender opening, or copies of National Identity cards for the Directors for business name. D2 p.26
• Confidential Business Questionnaire correctly filled, signed and stamped (every bidder). D2 p.26
• Certificate of Independent Tender Determination correctly filled, signed and stamped (every bidder). D2 p.26
• Signed and stamped pre-tender site visit certificate matching the attendance register. D2 p.26
• Tender security of Kshs. 400,000 valid for 210 days from the date of tender opening. D2 p.26
• Tender document serialized in the format 1,2,3,4 from the cover page to the last page including attachments. D2 p.2
• Tender document signed and stamped by the Fund Account Manager (downloaded documents must be taken to the office for stamping and signing at least 1 hour before opening). D2 p.2
• Tax clearance certificate or tax exemption certificate from KRA for Kenyan tenderers. Standard rule D2 p.7
• Written power of attorney from the Commissioner of Oaths authorizing the signatory. D2 p.23

Required only in some situations

• Joint venture agreement or letter of intent (only if bidding as a joint venture; JVs are NOT PERMITTED per TDS). Conflicting D2 p.23

Experience, licences and financial capacity

Technical

• Experience: at least 3 years in building works (scored up to 15 marks); magnitude of building works of Kshs 5 million and above in 2020-2026 (up to 20 marks); number of building businesses, 3 and above (up to 10 marks). Pass mark for technical stage is 70 marks overall; the criteria below require attaching LPOs, contracts and completion certificates. D2 p.26
• Project manager qualified in building construction, civil engineering or relevant field and registered with EBK (degree 15 marks, diploma 10, certificate 5, KCSE 2). D2 p.27
• Equipment holding scored: owned 10 marks, leased 5 marks, for lorry, pick up, water bowser, mixer, vibrator. D2 p.27
• Technical proposal with work methods, equipment, personnel and schedule sufficient to show the work can be completed in time. Standard rule D2 p.10

Financial

• Audited accounts for 2024/2025 with liquidity (quick/acid test) ratio scoring; bank statements (5 marks) and letter of access to credit above 3 million (5 marks). D2 p.27
• Financial capability: cash-flow means of Kshs 5 million equivalent for the subject contract net of other commitments; audited balance sheets for 2023 and 2024 required (Form FIN-3.1). D2 p.30
• Minimum average annual construction turnover of Kshs 5,000,000, calculated from certified payments for 2020-2025 divided by 3 years (Form FIN-3.2). D2 p.30
• Experience under construction contracts for at least the last 5 years starting 1 January 2020 (Form EXP-4.1). D2 p.30

How and where to submit

• Submit in a single sealed envelope bearing the tender name and reference number, addressed to the Procuring Entity, with inner envelopes marked ORIGINAL and COPIES; the inner envelopes must show the entity address, tenderer address and reference number. Submit one original; the number of copies is 0. D2 p.23
• Physical delivery only: enclosed plain envelope marked with tender number, deposited in the tender box on the second-floor office or sent to NG-CDF Changamwe P.O. Box 82742-80100 Mombasa; or delivered to NGCDF Changamwe Office Block, 1st Floor, Changamwe Sub County Headquarters, along Changamwe Police Station Line. D1 p.1
• Tender must be received by the deadline; tenderers shall not submit electronically. D2 p.24
• Tender documents may be downloaded free from tenders.go.ke or the NG-CDF website; the printed set costs a non-refundable Kshs 1,000 in cash or banker's cheque. Downloaded documents must be brought to the office to be stamped and signed. D2 p.2

Lots and categories

• The tender is a single contract; no lots are stated. Not stated D2 p.23

What the addenda changed

• No addenda were provided in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Contract value / estimate for the works
• Addenda (none supplied; check tenders.go.ke for any changes before closing)
• Pages 1-144 of the tender document not reviewed fully: Instructions to Tenderers clauses 3, 14-16, 19-21, Part 2 specifications and BOQ, GCC/SCC and contract forms
• Performance security amount and timing details beyond ITT 52 general rules
• Evaluation criteria for Section III sub-items and forms beyond those reviewed
• Confirmation whether the tender is reserved for AGPO groups
• Confirmation of tender validity period (210 vs 270 days)
• Bidding entity requirement for a tax clearance certificate for non-Kenyan firms

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the standard Instructions to Tenderers.

Tender security

Money guarantee (bank guarantee, banker's cheque, etc.) submitted with the bid to show seriousness; forfeited if you withdraw or fail to sign.

AGPO

Affirmative action procurement reserved for youth, women and persons with disabilities, only where the tender says so.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; otherwise it is rejected without further review.

MR

Not used in this tender material.

NCA

National Construction Authority, which registers contractors and sets their grade.

CR12

Company Registry return showing directors and shareholders, required valid within the last 12 months.

Addendum

A written amendment to the tender documents that overrides earlier terms.