Proposed construction of 344m long & extension of 326m long boundary wall at Mwijabu Primary & Junior School - CHA/NGCDF/09/2026-2027

What is being bought

Construction of a 344 metre long boundary wall and extension of an existing boundary wall by 326 metres at Mwijabu Primary & Junior School, Changamwe Constituency, Mombasa. The works are tendered by Changamwe NG-CDF under an open tender with a stated 4 month period.

Key facts

Closing

Thu 12 Nov 2026, 10:00 am
Tenders must be received on or before 12 November 2026 at 10:00. D2 p.23

Bid / tender security

Tender security of Kshs 300,000 from a financial institution recognized by CBK or insurance company approved by PPRA; valid 210 days from tender opening. Tender-securing declaration not required. Form: demand guarantee, banker's cheque or other forms per ITT 21.2. D2 p.23

Tender fee

Tender document fee of Kshs 1,000, non-refundable, payable in cash or banker's cheque at the procuring entity office. Electronic download is free (D2 says free electronically; D1 says the fee applies to a complete set). D2 p.2

Site visit

Pflichtfeld
Mandatory pre-tender site visit at Mwijabu Primary & Junior School. Failure to attend leads to automatic disqualification. D2 p.22

Pre-bid meeting

Optional
No pre-tender conference is held. The pre-arranged pre-tender site visit is the only pre-bid event (see site_visit). D2 p.22

Reserved for

Not reserved: open to all tenderers. Subcontracting of branding (KSHS 50,000) is designated for local registered youth/women groups, which is not a reservation of the tender itself. D2 p.24

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Public opening in the NG-CDF Changamwe Office Boardroom (1st floor, Changamwe Sub County Headquarters) on 12 November 2026 at 10 am, in the presence of tenderers' representatives who attend. D2 p.24

Tender validity

Tenders remain valid for 210 days from the date of opening. D2 p.2

Who can apply

• Tendering is open to all qualified and interested tenderers with a business permit of Mombasa County. D2 p.2
• Reservation: the invitation is open to all tenderers; no group reservation applies (ITT 35.2 says NOT RESERVED). D2 p.24

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid Business Permit for Mombasa County (preliminary evaluation). D2 p.26
• Certificate of Incorporation or Registration. D2 p.26
• Copy of valid registration certificate and Annual Practicing License with NCA 7 or 8 for Building Works. D2 p.26
• Valid Tax Compliance Certificate. D2 p.26
• Copy of PIN Certificate with VAT obligation. D2 p.26
• CR12 valid for the last 12 months from tender opening, and copies of National Identity cards for the Directors. D2 p.26
• Signed and stamped pre-tender site visit certificate matching the attendance register. D2 p.27
• Tender document must be signed and stamped by the Fund Account Manager (tender documents downloaded must be brought to the office for stamping). D1 p.1
• Form of Tender, Confidential Business Questionnaire and Certificate of Independent Tender Determination, all signed and stamped. D2 p.26
• A Kenyan tenderer must provide a valid tax clearance or tax exemption certificate issued by KRA. D2 p.8
• Written power of attorney from the Commissioner of Oaths authorising the signatory. D2 p.23

Required only in some situations

• Joint venture only: copy of Joint Venture Agreement, or signed letter of intent to execute one. JV tenders are NOT PERMITTED per TDS, so this applies only if a JV were allowed. Conflicting D2 p.11

Experience, licences and financial capacity

Technical

• Experience in building works: minimum 3 years; magnitude of building works done 2019-2026 scored with 5 million and above = 20 marks; number of businesses in building works 3 and above = 10 marks. D2 p.26
• Technical evaluation: Project manager registered with EBK with relevant qualifications (degree 15, diploma 10, certificate 5, KCSE 2 marks); equipment holding (owned 10, leased 5 marks) for lorry, pick up, water boozer, mixer and vibrator. Pass mark to proceed to financial stage is 70 marks. D2 p.28
• Specific construction experience: 3 similar contracts completed; minimum value per contract not stated (marked NOT APPLICABLE). Unverified D2 p.31

Financial

• Access to finance / liquid assets sufficient for construction cash flow estimated at Kenya Shillings 5 MILLION for the subject contract. D2 p.31
• Audited balance sheets or acceptable financial statements for 2023 and 2024 must be submitted (Form FIN-3.1). Other evaluation text refers to audited accounts 2024/2025 with quick ratio of 1:1 and above scored, and access to credit letter of 5 million and above scored. Conflicting D2 p.31
• Minimum average annual construction turnover of Kenya Shillings 5,000,000 (certified payments 2020-2026 divided by 3 years). D2 p.31

How and where to submit

• Hard copy only: tenders must be delivered to the Fund Account Manager, NG-CDF Changamwe Office Block, 1st Floor, Changamwe Sub County Headquarters, or posted to P.O. Box 82742-80100 in a sealed envelope marked with the tender number. Electronic submission is not permitted. D2 p.23
• Copies: one original; number of additional copies stated as 0 in TDS. D2 p.23
• Tender must be placed in an enclosed plain envelope marked with the tender number (D1 also refers to a tender box at the second-floor office). D1 p.1
• Tender documents must be serialized in the format 1,2,3,4 from cover page to last page including attachments. D2 p.2

Lots and categories

• No lots: the tender is a single contract. Unverified D2 p.18

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Addenda (A1, A2 etc.) if any were issued after the tender notice
• Section V Drawings, Section VI Specifications and Section VII Bills of Quantities (estimated works value and item quantities)
• Full Section IV tender forms and Section X contract forms
• Performance security amount and Special Conditions of Contract
• Evaluation weighting totals and detailed financial scoring thresholds
• Contract value or engineer's estimate
• Pages of the Tender Data Sheet and evaluation criteria not reviewed in full

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the general Instructions to Tenderers.

Tender security

Money or guarantee submitted with the bid, forfeited if the tenderer withdraws or fails to sign the contract.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected without further evaluation.

AGPO

Affirmative action groups (youth, women, persons with disabilities) that may be given reserved tenders where the entity states it.

NCA

National Construction Authority, which registers contractors for construction works in Kenya.

CR12

Company Registry return showing company directors and shareholders.

Canvassing

Lobbying officials or influencing the tender outside the official process, which leads to disqualification.

JV

Joint Venture: two or more firms bidding together under one agreement.

Addendum

A written change to the tender documents issued before the deadline that overrides earlier terms.