Thika Technical Training Institute: supply, delivery and installation of 1087 auditorium seats (TTTI/BOG/FURNITURE/001/2026-2027)

What is being bought

Thika Technical Training Institute (TTTI) invites sealed tenders for the proposed supply, delivery and installation of 1087 auditorium seats in the auditorium at the Institute in Thika, Kiambu County. It is a single-lot national open tender, with prices in Kenya Shillings and the Institute as named place of destination.

Key facts

Closing

Thu 12 Nov 2026, 11:00 am
Tenders must be delivered in plain sealed envelopes to the tender box on or before this date and time; late tenders are rejected. No addenda were supplied. D1 p.1

Bid / tender security

Tender security of Kshs 150,000.00 in form of a bank guarantee from a CBK-recognised reputable bank or an insurance bond from an IRA-licensed insurer, valid for 240 days from the date of tender opening per the TDS (ITT 5 says from closing date; the TDS prevails). D2 p.28

Tender fee

The tender documents are free of charge. D2 p.2

Site visit

Optional
No Procuring Entity site visit is required. Tenderers may visit the site at their own cost and risk; this is encouraged, not mandatory. D2 p.26

Pre-bid meeting

Optional
A pre-tender meeting will not take place. D2 p.26

Reserved for

No reservation applies. The tender is open to all qualified tenderers; the group reservation field is NOT APPLICABLE. D2 p.29

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders will be publicly opened immediately after the closing time, at the Conference Room, 2nd Floor NTB, General Kago Road, Thika, Kiambu County, in the presence of bidders who attend. Unverified D2 p.29

Tender validity

Tenders remain valid for 210 days. D2 p.28

Who can apply

• Open to all qualified tenderers under national open competitive tendering. A tenderer may be a private firm, a state-owned enterprise (only if legally and financially autonomous, operating under commercial law and not under supervision of the Procuring Entity), or a joint venture. JV maximum membership is not applicable. D2 p.6
• Tender documents are obtainable free of charge electronically from the Institute website www.thikatechnical.ac.ke or tenders.go.ke. Fees and costs for applying are not charged for the documents. D2 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of company incorporation/registration certificate issued by the Registrar of Companies (MR1). D2 p.32
• Certified copy of CR12 with IDs of the Directors attached, valid for the last six months (MR2). D2 p.32
• Certified copy of KRA PIN (MR3) and certified copy of valid Tax Compliance Certificate (MR4). D2 p.32
• Certified copy of valid business permit/licence (MR5). Sworn affidavits must be attached (MR6). D2 p.32
• Written power of attorney authorising the bid signatory, witnessed by a commissioner of oaths (MR7). The TDS requires a power of attorney commissioned by a Commissioner for Oaths or Notary Public. D2 p.32
• Letter of authority to seek references from the tenderer's bankers (MR8). D2 p.32
• Valid manufacturer's authorisation letter from the OEM, identifying the bidder, manufacturer and products (MR9). MR10 requires manufacturer authorisation letters for the seats, on manufacturer letterhead addressed to Thika Technical Training Institute, tender and item specific, signed by an authorised signatory. D2 p.32
• Tender securing declaration form, filled and signed in the format provided (MR11). D2 p.32
• Duly filled, signed and stamped SD1 (Non-Debarment Form), SD2 (Anti-corruption pledge), Form of Tender on company letterhead (MR14), and Confidential Business Questionnaire (MR15). D2 p.33
• Details of any current litigation or arbitration in which the bidder is a party (MR16). D2 p.33
• Original and one copy of tender documents tape bound and paginated 1,2,3...n in sequence, all pages initialled/signed/stamped. Spiral binding and spring or box files are not allowed (MR17). D2 p.33
• Tender security of Kshs.150,000.00 in form of a bank guarantee or insurance bond, valid for 240 days (MR18). See bid_security. D2 p.33

Required only in some situations

• Certified copy of ... is a Kenyan tenderer's tax obligations evidence: valid tax clearance or tax exemption certificate from KRA. Foreign tenderers must show 40 percent national sourcing if applicable. Standard rule D2 p.7

Experience, licences and financial capacity

Technical

• Stage 2 technical score out of 100: general experience (10), specific experience of similar works Kshs 10 million and above over past 2 years (20), financial capability with audited accounts 2025, 2024, 2023 signed and stamped (20), financial resources (10), equipment and transport (15), brochures for auditorium furniture (10), company profile (15). Pass mark 80. D2 p.34
• Provide hard copy brochures, profiles, and goods supplied for auditorium furniture to score the brochure criterion (10 marks); brochures unrelated to furniture score 0. D2 p.34
• Means of transport: at least 5 vehicles, self-owned or leased, scored 1 mark each. Proof of ownership or lease agreement must be attached. D2 p.34
• Specific experience: annual volume of works done for Kshs 10 million and above in the past 2 years, scored 5 marks per evidence provided, with LPO/LSO, award letters, contracts or completion certificates attached. D2 p.34

Financial

• Audited accounts for 2025, 2024 and 2023, signed and stamped by a certified practising accountant, with a valid ICPAK licence attached (5 marks each year). D2 p.34
• Letter(s) of credit or line of credit of Kshs 100,000,000 issued within the last 1 month, and certified bank statements for the past one year (10 marks). D2 p.34
• Financial bids must use the TTTI format. Prices must be in Kenya Shillings and inclusive of all applicable taxes. The tender total is quantity times unit cost, plus 0.03 percent capacity building levy, plus 16 percent VAT. Calculations to two decimal places. D2 p.35
• Financial evaluation applies only to bids passing technical evaluation. The lowest total cost evaluated bid is recommended for award. D2 p.35

How and where to submit

• Submit in writing, physically, in a plain sealed envelope marked TENDER FOR SUPPLY, DELIVERY AND INSTALLATION OF 1087 AUDITORIUM SEATS IN THE AUDITORIUM, deposited in the tender box. Electronic submission is not permitted. Bulky tenders register at the Procurement Office, 1st Floor NTB. Conflicting D2 p.29
• Submit one original and one copy of the tender. The original and copy must be tape bound and paginated. D2 p.28
• Deposit the tender in the tender box at the NTB ground floor, P.O. Box 91-01000 Thika. The notice says the box is at the Administration block; the TDS says Ground Floor NTB. Ask the Institute to confirm before delivery. Conflicting D2 p.28

Lots and categories

• Lot 1: The tender is a single lot (lot 1). Tenderers may only bid for this single contract. D2 p.26

Not covered in the documents we reviewed

• Any addenda (clarifications or amendments) issued after the original tender documents; none were provided.
• Section V Schedule of Requirements and Section VII Specifications (delivery period, seat specifications, installation requirements).
• Contract value or budget for the tender.
• Full Section IV tendering forms (Form of Tender, Price Schedule, SD1/SD2 forms, Confidential Business Questionnaire) and Section IX Special Conditions (payment terms, delivery and liquidated damages).
• Confirmation of the physical tender box location (Administration block versus Ground Floor NTB).

Terms explained

TDS

Tender Data Sheet, which sets tender-specific rules that override the standard Instructions to Tenderers.

Tender security

Money guarantee submitted with the bid, here Kshs 150,000.00 by bank guarantee or insurance bond, to protect the buyer if the bidder withdraws or fails to sign.

Responsive / non-responsive

A responsive tender meets all mandatory requirements. A non-responsive tender is rejected and not evaluated further.

Mandatory requirements (MR)

Preliminary pass/fail checks (MR1 to MR18) that every bid must satisfy.

OEM authorisation

Letter from the original equipment manufacturer authorising you to supply its products for this tender.

Power of attorney

Document authorising the person who signs the bid to commit the company, witnessed by a Commissioner for Oaths or Notary Public.

Capacity building levy

Levy of 0.03 percent of the total amount, shown in the price schedule and included in the bid price.

Lowest evaluated cost

The bid with the lowest total cost after technical qualification, which is recommended for award.

PPRA

Public Procurement Regulatory Authority, which maintains the debarment list.

ICPAK

Institute of Certified Public Accountants of Kenya, whose licence is needed for accountants signing audited accounts.