Nairobi County Government: Supply and delivery of working tools, spares and small equipment (NCC/ENV/T/077/2026-2027)

What is being bought

Nairobi City County invites sealed tenders for the supply and delivery of working tools, spares and small equipment under open tender NCC/ENV/T/077/2026-2027. Quantities and item lists are not in the reviewed pages (the Bill of Quantities/price schedule was not supplied).

Key facts

Closing

Wed 11 Nov 2026, 11:30 am
Tenders must be received at the address above by the deadline. Portal closing date 2026-11-11 11:30. Unverified D1 p.28

Bid / tender security

Tender security of Kshs 500,000 valid for 120 days, in original form, from a reputable source in cash, bank guarantee, insurance guarantee (IRA-licensed insurer) or CBK-licensed financial institution guarantee, or a Tender-Securing Declaration as specified in the TDS. Forms are provided in Section IV. D1 p.5

Tender fee

Not stated in the documents we reviewed Not stated D1 p.5

Site visit

Optional
Site visit is encouraged at tenderer's own cost, not compulsory. Standard rule D1 p.10

Pre-bid meeting

Optional
A pre-tender conference will not be held. D1 p.28

Reserved for

Reservation: the TDS states the invitation is not reserved to any group (AGPO item marked N/A); the portal lists no reserved groups. D1 p.30

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened publicly immediately after the deadline, in the presence of tenderers' representatives who attend, at the address above. D1 p.5

Tender validity

Tenders remain valid for 120 days from the date of opening (cover page clause) / from the submission deadline (TDS 20.1 and Section III). D1 p.29

Who can apply

• Open national tendering; tenderers must be registered and meet the eligibility rules in the Instructions to Tenderers. Foreign tenderers must show the 51 percent Kenyan ownership or local-content evidence described in ITT 4.10 and Section III Item 9, otherwise they are automatically disqualified. D1 p.9
• A tender by a joint venture (JV) is treated as foreign unless each member is registered in Kenya with at least 51 percent Kenyan citizen ownership; JV may not subcontract more than 10 percent of the contract price to foreign firms. The TDS sets maximum JV members as N/A. Standard rule D1 p.9

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of Certificate of incorporation/registration and a valid Single Business Permit for Nairobi City County (legal capacity). D1 p.32
• Copy of CR12 (directors and shareholders) or copy of IDs for sole proprietors. D1 p.32
• Power of Attorney expressly naming the signatory of all documents and the contract. D1 p.32
• Duly filled, signed and stamped Tender Information Form, and Tenderer's eligibility confidential business questionnaire form. D1 p.32
• Valid certified tax compliance certificate (Kenya Revenue Authority). Kenyan tenderers must provide it under ITT 4.14. D1 p.32
• Duly filled, signed and stamped Form of Tender in the format provided, with prices valid for 120 days. D1 p.32
• Duly filled, signed and stamped Anti-Corruption Declaration, Litigation History Form, certificate of independent tender determination, self-declaration not debarred under PPADA 2015, Declaration and Commitment to the Code of Ethics, and Beneficial Ownership Disclosure Form. D1 p.32
• Tender Security of Kshs 500,000 valid for 120 days must accompany the tender (see bid_security item). D1 p.32
• Original tender must be sequentially paginated/serialized on each page including all attachments. D1 p.32

Required only in some situations

• Form CON-2 (historical non-performance, pending litigation, litigation history) and the Tender Securing Declaration/bond forms are in the tender forms; whether they must be filled is not stated in the reviewed pages. Not stated D1 p.64

Experience, licences and financial capacity

Technical

• Proof of existence in the industry in similar undertakings for the last three years (T1 Experience, pass/fail). D1 p.33
• Original letter of credit from the lender on letterhead with contact information and address (T2 Line of credit, pass/fail). D1 p.33
• Recommendations from at least three clients (T3 Clientele). D1 p.33
• Bank statements for the last twelve months, signed and stamped by the issuing bank (T4 Cashflow). D1 p.33
• Tenancy or lease agreement for company physical location (T5). D1 p.33
• Preliminary description of the proposed work method and schedule in Section IV Tendering Forms. Standard rule D1 p.9

Financial

• Audited accounts for the last two years, all pages stamped by a practising auditor registered with ICPAK, with ICPAK certificate attached (T6 Financial capacity, pass/fail). D1 p.33
• Lowest evaluated bidder per item will be awarded; quoted prices must be valid for 120 days and NCCG will check items against prevailing market rates or PPRA Price Index. Prices are not subject to adjustment during contract. D1 p.33

How and where to submit

• Tenders must be delivered manually (physical hard copy) to City Hall, 4th Floor Room 400, Supply Chain Management, Muindi Mbingu Street, P.O Box 30075-00100 Nairobi, Kenya. Electronic submission is not applicable. D1 p.28
• Deliver in a single sealed envelope/package/container bearing the tender name and reference number, addressed to the Procuring Entity, with a warning not to open before opening; inside, separate sealed envelopes marked ORIGINAL and COPIES, each bearing the Procuring Entity and Tenderer names and the reference number. Standard rule D1 p.17
• One original plus 1 copy (TDS states 'original and copy'); original and copies must be clearly marked. D1 p.28
• Tender must be signed by a person authorised by written confirmation; TDS says this is a power of attorney. All pages with entries or amendments must be signed or initialed. D1 p.28
• Tenderer must serialize all pages of the tender documents submitted. D1 p.5

Lots and categories

• Multiple lots: not applicable; tenderers are not allowed separate prices for different lots. D1 p.30

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Bill of Quantities / Activity Schedule with item list and quantities
• Delivery location and delivery schedule details (Section V Procuring Entity's Requirements)
• Contract value or budget
• Whether tender security is cash/bank guarantee or tender-securing declaration (TDS selection)
• Tender validity start date confirmed (conflicting sources)
• Performance security amount and timing (SCC)
• Intended completion date and liquidated damages (SCC)
• Number of years for litigation and non-performance history (Section III)
• Addenda, if any
• Full Section IV tender forms and Section VIII contract forms

Terms explained

Tender Security

A guarantee of Kshs 500,000 submitted with the bid; forfeited if the tenderer withdraws during validity or fails to sign the contract or provide performance security.

TDS

Tender Data Sheet: the tender-specific section that overrides the general Instructions to Tenderers.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disability; not applicable here.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected before evaluation.

JV

Joint Venture: a group of firms bidding together.

CR12

Company return of shareholders and directors issued by the Registrar of Companies.

Power of Attorney

Written authority allowing a named person to sign and bind the tenderer.

Tender-Securing Declaration

A signed declaration instead of a bank guarantee; breach can lead to PPRA debarment.