Limuru Water and Sewerage Co: Supply and delivery of w…

What is being bought

Supply and delivery of water treatment chemicals to Limuru Water & Sewerage Co. Ltd, delivered to its stores along Tigoni Banana Road next to Tigoni Level IV Hospital. The tender has one lot. Item names, quantities and specifications are in Section V (Schedule of Requirements), which was not in the material reviewed.

What could disqualify you

Late tenders will be rejected and returned unopened. D1 p.3
Electronic tenders are not permitted; tenders must be delivered physically to the address stated. D1 p.3
A tender not accompanied by a substantially responsive tender security will be rejected as non-responsive. Standard rule D1 p.14
A tender valid for a shorter period than the required tender validity will be rejected as non-responsive. Standard rule D1 p.13
Tenders that are unsealed or not marked as required are not accepted if misplaced or opened early. Standard rule D1 p.16
The preliminary examination checks eligibility and mandatory requirements; tenders that fail it are treated as non-responsive and not considered further. D1 p.30
The duly filled, signed and stamped form of tender must be on the bidder's official letterhead; a missing or unsigned form fails the preliminary check. D1 p.38
Bidders must score at least 75% in the technical evaluation to proceed to financial evaluation. D1 p.39

Key facts

Closing: Wed 11 Nov 2026, 10:00 am
Tenders must be received at the physical address by 10.00 a.m. East African Time on 11 November 2026. This matches the portal closing date. Late tenders are rejected. D1 p.27
Bid / tender security: Tender security of Kenya shillings 100,000.00 is required. A tender-securing declaration is not required. Table 1 says the form is an unconditional bank guarantee from a reputable Kenyan bank, valid 28 days beyond tender validity. ITT 18.3 allows cash, bank guarantee, insurance guarantee, letter of credit, or guarantee by an MFI, SACCO, YEDF or WEF. ITT 18.4 says 30 days beyond validity. Ask the entity which form and validity apply. Conflicting D1 p.27
Tender fee: A hard copy of the tender document costs Kenya shillings 1,000 (non-refundable), paid in cash or banker's cheque. Documents downloaded electronically are free of charge. D1 p.3
Site visit: Not stated in the documents we reviewed Not stated D1 p.3
Pre-bid meeting: Optional
No pre-tender conference will be held. D1 p.26
Reserved for: No reservation applies. The reserved group field in the TDS is N/A, so the tender is open to all tenderers. D1 p.28
Contract value: Not stated in the documents we reviewed Not stated D1 p.3
Tender opening: Public opening at the LWSC Boardroom, Maji Centre, off Hospital Road opposite Limuru Health Centre. Tenderers' designated representatives may attend. D1 p.27
Tender validity: Tenders remain valid for 140 days, counted from the submission deadline. The entity may ask for an extension, and the tender security must be extended too. D1 p.26

Who can apply

Tendering is open to all qualified and interested tenderers. No reservation applies to any group. D1 p.3
Tenderers are required to be registered as per the evaluation and qualification criteria. D1 p.25
Debarred firms and individuals are listed on the PPRA website; a firm on that list cannot take part. D1 p.25

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Attach a product specification catalogue or brochure. Scored up to 30 marks. D1 p.39
Certificate of analysis (COA) for the chemicals to be supplied. Scored up to 5 marks. D1 p.39
Relevant past experience: at least five current corporate clients, with documentary evidence such as contract documents, LPOs, delivery notes, referral or recommendation letters. Scored up to 15 marks. D1 p.39
Letter of commitment on time to deliver after the client's notification (delivery period upon receipt of LPO). Scoring: 0-3 days 15 marks; 4-9 days 7.5 marks; 10 days and above 0 marks. D1 p.39
Bidders must submit a detailed item-by-item description of the essential technical and performance characteristics of the goods, showing they conform to the specification. Standard rule D1 p.13

Financial

Attach the firm's audited accounts for the last five years (2021, 2022, 2023, 2024 and 2025). Scored up to 20 marks. D1 p.39
Letter stating the credit period, with a minimum proposed period of 30 days from the invoice date for payment. Scored up to 15 marks. D1 p.39
Minimum annual turnover and financial capability figures in the template are blank. No amount is stated in the pages reviewed. Not stated D1 p.36
Prices quoted must not be subject to adjustment during contract performance. D1 p.26
Foreign currency is not allowed in tender prices. D1 p.26
Prices must cover at least 100% of the items and of the quantities specified for each lot and item. D1 p.26
The procuring entity may increase quantities by up to 5% at the same unit prices. No decrease limit is stated. D1 p.28

How and where to submit

Physical submission only. Deliver to the LWSC Boardroom, Maji Centre, off Hospital Road opposite Limuru Health Centre. Attention: Managing Director. Postal address P.O. Box 1286-00217 Limuru. Telephone 0725 054212. D1 p.27
Submit the original tender plus one (1) copy. D1 p.27
A tender package that cannot fit in the tender box is received by the head of procurement. D1 p.27
Clarification questions must be sent in writing to proc@limuruwater.go.ke and must reach the entity not later than 2 days before tender opening. D1 p.26
Tender documents may be bought at the address in the invitation during office hours 0900 to 1700. A fee applies for a hard copy. Documents may be downloaded free from the website. D1 p.3

Lots and categories

Lot 1: The invitation has one lot. Tenderers may tender for the one lot or for all lots as stated in the invitation. D1 p.25

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender reference number: The portal lists LWSC/FC/05/2026/27 but the TDS (ITT 1.1) gives LWSC/FC/05/2025/26. Confirm which reference applies before submitting. (Portal record; D1 p.25 (TDS ITT 1.1))
Procurement method: The portal lists the method as Framework Agreements, but the tender document says open competitive (National) tendering. Ask the entity which method applies. (Portal record; D1 p.3 (Invitation to Tender clause 5))
Form of tender security: Table 1 requires an unconditional bank guarantee from a reputable Kenyan bank. ITT 18.3 lets the tenderer choose cash, bank guarantee, insurance guarantee, letter of credit, or a guarantee from an MFI, SACCO, YEDF or WEF. (D1 p.38 (Table 1 item 4); D1 p.14 (ITT 18.3))
Tender security validity: Table 1 says the security must be valid up to 28 days beyond tender validity. ITT 18.4 says 30 days beyond the original validity period or any extension. (D1 p.38 (Table 1 item 4); D1 p.14 (ITT 18.4))
Number of lots and award: The TDS says there is one lot, but ITT 2.3 says award will be made to multiple tenderers, and the invitation says tenderers may tender for one or all lots. Ask whether the tender is single or multiple award. (D1 p.25 (TDS ITT 1.1, ITT 2.3); D1 p.3 (clause 7))

Not covered in the documents we reviewed

Section V Schedule of Requirements: chemical names, quantities, specifications and delivery schedule were not in the material.
Section IV tendering forms (Form of Tender, Confidential Business Questionnaire, manufacturer authorization form, CON-2) were not provided.
Performance security amount and terms: TDS ITT 47.3 is blank (NA).
Payment terms in the Special Conditions of Contract: only a sample provision appears; no tender-specific payment schedule was found.
Earliest and final delivery dates and any liquidated damages (Section V and SCC).
Financial thresholds (turnover, cash flow, number of similar contracts) in Section III are blank.
Estimated contract value or budget.
Any addenda or clarifications: none were provided and the portal lists none. Confirm before submitting.
26 of 113 document pages were reviewed; the rest were not provided.

Terms explained

TDS (Tender Data Sheet): Section II of the tender document. It sets the specific values for this tender (dates, amounts, validity) and overrides the general Instructions to Tenderers.
ITT (Instructions to Tenderers): The standard rules for preparing and submitting a tender, found in the general part of the tender document.
Tender security: A financial guarantee or deposit submitted with the tender to show the bidder is serious. It can be kept by the entity if the bidder withdraws or fails to sign the contract.
Tender-Securing Declaration: A signed declaration that can replace a tender security where the TDS allows. Here the TDS says it is not required.
Responsive / non-responsive: A tender is responsive if it meets all mandatory requirements. A non-responsive tender is rejected and not evaluated further.
Preliminary examination: The first check of eligibility, mandatory documents and completeness, before technical and financial scoring.
Manufacturer's authorization: A letter from the goods manufacturer allowing a supplier to sell its products in Kenya.
Power of Attorney: A written document giving a named person authority to sign for the company. It must be certified by a Commissioner of Oaths or Notary Public here.
CR 12 form: The Kenyan company return showing directors and shareholders. It must be issued within the last 12 months.
COA (Certificate of Analysis): A lab document certifying the chemical composition and quality of a product batch.
Lot: A separate part of a tender that can be priced and awarded on its own. This tender has one lot.
Framework Agreement: A long-term agreement with selected suppliers, with orders placed as needed. It is named on the portal but not described in the tender document.

Limuru Water & Sewerage Co: Supply and delivery of water treatment chemicals (LWSC/FC/05/2026/27)