Nyandarua County: supply and delivery of Kenya Alpine…

What is being bought

Supply and delivery of Kenya Alpine dairy goats for Shamata Ward under the Livestock Farming Promotion programme of Nyandarua County Government. Delivery is to Jua Kali Area, Ol Kalou, or to the Charagita project site; the source gives both (see conflicts). Quantities and breed specifications are in Section V, which was not in the reviewed pages.

What could disqualify you

Late tenders are rejected and returned unopened. Tenders must reach the address on or before the deadline. D1 p.4
A late tender is declared late, rejected and returned unopened to the tenderer. Standard rule D1 p.17
A tender not accompanied by a substantially responsive Tender Security is rejected as non-responsive. Standard rule D1 p.15
A tenderer proven to be involved in corrupt, coercive, obstructive, collusive or fraudulent practice is automatically disqualified. Standard rule D1 p.9
A firm submitting more than one tender (alone, as a JV member, or as a subcontractor) causes disqualification of all tenders in which the firm is involved. Standard rule D1 p.9
Tenders that do not pass the Preliminary Examination are non-responsive and are not considered further. Preliminary checks are the mandatory requirements MR1 to MR12. D1 p.30
Copies of all the mandatory preliminary documents must be provided for a tenderer to proceed to the next level of evaluation. Missing, unsigned or unstamped forms risk rejection. D1 p.31

Key facts

Closing: Thu 5 Nov 2026, 11:00 am
Tender submission deadline: 5 November 2026 at 11:00 a.m., per the TDS; the portal record shows the same. No addenda in the material changed it. D1 p.27
Bid / tender security: Tender Security of Kshs. 50,000 from a Kenya recognized financial institution, in original form. Form: bank guarantee or other permitted demand guarantee (cash, insurance guarantee, letter of credit, SACCO/microfinance guarantee etc. per ITT 18.3). Valid 30 days beyond the tender validity period. D1 p.26
Tender fee: Tender documents may be downloaded free of charge. No tender fee is stated in the reviewed pages. D1 p.4
Site visit: Not stated in the documents we reviewed Not stated D1
Pre-bid meeting: Optional
A pre-tender conference will not be held. D1 p.24
Reserved for: Tender is open to all; no reservation to a specific group (youth, women, persons with disabilities or AGPO) is stated. The portal also lists no reserved groups. D1 p.28
Contract value: Not stated in the documents we reviewed Not stated D1
Tender opening: Public opening at the reception of the Chief Officer's Office, Department of Agriculture, Jua Kali Area, Ol Kalou. Tenderers' designated representatives may attend. D1 p.28
Tender validity: Tenders remain valid for 126 days from the submission deadline. Award delay extension is 30 days beyond the initial validity period. D1 p.26

Who can apply

Tendering is open to all qualified bidders under an open national tender method using a standardized tender document. D1 p.4
A tenderer debarred by the PPRA from public procurement is ineligible to tender or be awarded a contract. The debarred list is on www.ppra.go.ke. Standard rule D1 p.9
Public employees and their close relatives are not eligible to participate in the tender. Standard rule D1 p.9
State-owned enterprises may compete only if they are a legal public entity, financially autonomous with no significant subsidies or budget support, and operating under commercial law. Standard rule D1 p.9
Tenderers may be ineligible if their country of origin is subject to Kenyan prohibitions or UN Security Council sanctions. Documentary evidence of eligibility may be requested. Standard rule D1 p.9
If bidding as a joint venture: the JV must seek exemption from the Competition Authority of Kenya. This is not a condition for tendering but is a condition of contract award and signature. Standard rule D1 p.10

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Proof of similar goods supplied to any county government or organization, by contracts or purchase orders. Scoring: 3 similar jobs 30 marks, 2 jobs 20 marks, 1 job 10 marks (max 30). D1 p.32
Schedule of Requirements must be duly filled, stamped and signed (max 10 marks). D1 p.32
Ability to meet delivery schedule: lead time stated after LPO issue. Scoring: 2 weeks 10 marks, 4 weeks 7 marks, more than 5 weeks 5 marks (max 10). D1 p.32
A minimum score of 70% is needed on the preliminary and technical scoring to proceed to financial evaluation. D1 p.32
Price schedule must be duly completed, signed and stamped and is checked against prevailing market prices; award is to the lowest responsive bidder. D1 p.32
Goods must conform to the technical specifications in the Schedule of Requirements, with documentary evidence such as literature or data and a statement of any deviations. Standard rule D1 p.14

Financial

Audited financial reports for the last three years (2024, 2023, 2022), signed and stamped by an auditor (max 15 marks per year). D1 p.32
Average annual turnover scoring: more than 50% of total cost of goods scores 10 marks; less than 50% scores 5 marks. D1 p.32
Evidence of financial resources (bank statements, lines of credit, overdraft) to supply the goods in full quantity. Scores: equal to or above cost 20 marks; below cost 10 marks; none 0. D1 p.32
Where the tenderer is a Supplier (not the manufacturer), minimum average annual supply turnover of KES One Million over the last 3 years, from certified payments for contracts in progress or completed. D1 p.37
Supplier must show access to liquid assets, unencumbered real assets or lines of credit sufficient to meet the supply cash flow of the quoted items, independent of any advance payment. D1 p.37
Must have satisfactorily and substantially completed at least one contract of a similar nature as prime supplier or JV member, of minimum value equal to the value of the quoted items. D1 p.37
No consistent history of court or arbitral award decisions against the tenderer in the last 3 years; pending litigation must be declared on Form CON-2. A consistent history may lead to rejection. D1 p.37
Capacity Building levy of 0.03 percent on contract value is deducted from the supplier and paid to PPRA. The levy does not apply to contracts fully financed by development partners. D1 p.4
Tender prices must be quoted in Kenya shillings. Foreign currency is not allowed. D1 p.26
Prices must not be adjusted during contract performance, and quoted prices must cover at least 100 percent of the items specified for each lot. D1 p.25

How and where to submit

Tenders MUST be submitted electronically through the IFMIS GOK System. D1 p.27
A duly filled, signed and stamped hard copy of the bid document must also be submitted, and the bid uploaded to the IFMIS platform. D1 p.31
Physical address: Chief Officer - Agriculture, Department of Agriculture, Agribusiness, Livestock & Fisheries, P.O. Box 701-20303, Ol Kalou. Tender box at entrance to the Chief Officer's Office. Package too large for box: same address. D1 p.27
Serial numbering: all pages of the bid must be sequentially serialized. D1 p.31
Tender must be in a single sealed envelope or container bearing the tender name and reference number, with inner sealed envelopes marked ORIGINAL and COPIES. Inner envelopes show the procuring entity and tenderer name and address and the reference number. Standard rule D1 p.16
Number of copies required in addition to the original: none, per the TDS. D1 p.26

Lots and categories

Lot N/A: The tender is not divided into lots. Number and identification of lots is N/A. D1 p.24

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Delivery destination: ITT 13.8 gives Jua Kali Area, Ol Kalou as the final destination, while ITT 13.8(c)(iv) gives Charagita (Nyandarua) as the project site. Ask the procuring entity which delivery point applies. (D1 p.26 (ITT 13.8 (a) and 13.8 (c)(iv)))
Submission method: ITT 21.1 says tenders MUST be submitted electronically via IFMIS and also refers to a physical tender box; MR9 requires a signed, stamped hard copy plus IFMIS upload. Confirm whether the hard copy must be delivered physically, and where. (D1 p.27 (ITT 21.1) and D1 p.31 (MR9))
Tender security issuer: ITT 18.1 says a Kenya Recognised Financial Institution; MR12 says a recognized CBK financial institution. Confirm which institutions are accepted. (D1 p.26 (ITT 18.1 TDS) and D1 p.31 (MR12))

Not covered in the documents we reviewed

Section V Schedule of Requirements: quantities, breed and animal specifications, delivery period and place details
Contract value or estimated budget
Performance security amount (TDS ITT 47.3 reads N/A)
Section IV tendering forms and Section III forms such as Exp-1 and CON-2
Section VII Special Conditions of Contract
Any addenda (none in the material or portal)
Number of tender copies beyond original (TDS says none; confirm)
Standard bid form templates and payment terms
Pages not provided: most of ITT 1-2, 3.1-3.2, 5-13, 18.8-18.11, 25-31 and 40-49

Terms explained

TDS: Tender Data Sheet: the tender-specific rules that override the general Instructions to Tenderers.
ITT: Instructions to Tenderers: the general rules for preparing and submitting a tender.
Tender Security (bid bond): Money or guarantee submitted with the tender to show the bidder will honour the offer; forfeited if the bidder withdraws or fails to sign.
Responsive: A tender that meets all mandatory requirements; a non-responsive tender is rejected.
MR: Mandatory Requirement at the Stage 1 preliminary evaluation; each must be met.
IFMIS: Integrated Financial Management Information System used by government for e-procurement.
AGPO: Affirmative action preference for youth, women and persons with disabilities; not reserved for this tender.
PPRA: Public Procurement Regulatory Authority, which maintains the debarred list.
Standstill period: 14-day waiting period after notice of intention to award, during which unsuccessful bidders may complain.
Lowest evaluated tender: The tender that is responsive, qualifies, and has the lowest evaluated price.
CR12: Kenyan company return showing directors and shareholders, required as MR2.
Clarification deadline: Questions must reach the entity not later than three days before the tender closing date (TDS ITT 6.1 and 6.3).

Nyandarua County: supply and delivery of Kenya Alpine dairy goats for Shamata Ward (ref 2606723-2026/2027)