Construction of 200 Capacity Dormitory at Gendia High School Phase II (Karachuonyo NG-CDF)

What is being bought

Construction of a 200-capacity dormitory at Gendia High School Phase II in Karachuonyo Constituency, Kendu Bay, funded by the Karachuonyo NG-CDF. This is an open works tender with bills of quantities and drawings in the full tender document; quantities beyond the 200-capacity dormitory are not stated in the pages reviewed.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tenders must be received on or before this date and time. Late tenders are rejected. No change in deadline found in the pages reviewed. D2 p.22

Bid / tender security

Tender security of Kshs. 150,000.00 (one hundred and fifty thousand shillings) in form of cash, bank guarantee, guarantee issued by a bank licensed by the Central Bank of Kenya, or guarantee from an insurance company licensed by the Insurance Regulatory Authority. No other form is permitted (ITT 21.2(d): None). D2 p.22

Tender fee

Tender documents may be bought in hard copy for a non-refundable fee of Ksh 1,000 in cash or banker's cheque payable to Karachuonyo National Government Constituency Development Fund. Documents downloaded electronically are free of charge. D2 p.2

Site visit

Optional
Pre-tender site visit is not mandatory. Contractors are advised and encouraged to visit the sites at their own cost. D2 p.21

Pre-bid meeting

Optional
No pre-tender meeting is specified in the TDS. Written questions must reach the Procuring Entity by the date stated. D2 p.21

Reserved for

Not reserved. The tender is open to all eligible tenderers and is not reserved for youth, women, persons with disabilities or AGPO groups. Portal lists no reserved groups. D2 p.22

Contract value

Not stated in the documents we reviewed Not stated D2 p.2

Tender opening

Tenders will be opened publicly immediately after the deadline, in the Boardroom on the first floor of the Karachuonyo NG-CDF Office, P.O. Box 36-40301 Kendu Bay, in the presence of tenderers' representatives who choose to attend. D2 p.2

Tender validity

Tenders remain valid for 120 days from the date of opening. The bid security must remain valid 30 days beyond the tender validity period (standard ITT 21.3). D2 p.21

Who can apply

• Tendering is open to all qualified and interested tenderers, for eligible construction companies. The tender is open to all eligible tenderers, not reserved for any group. D2 p.2
• The notice invites tenders from eligible construction companies for this project, listed as Open eligibility. D1 p.1
• The invitation is open to all eligible tenderers (TDS ITT 35.2). D2 p.22
• A tenderer is treated as foreign if it is not registered in Kenya, or is registered in Kenya but has less than 51 percent Kenyan citizen ownership. Foreign tenderers face extra conditions (see disqualifiers and mandatory documents). Standard rule D2 p.6
• Joint ventures are allowed by the rules, but the TDS sets the maximum number of JV members as N/A, so no maximum is stated. D2 p.21

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration with the Registrar of Companies. Companies must also submit a recent CR12 issued within the last 12 months from tender opening. Sole proprietors/business names: Certificate of Registration and certified ID copy. D2 p.25
• Valid National Construction Authority (NCA) registration certificate and licence for Building Works 8 and above. See conflict: ITT 3.12 says NCA registration is not a condition for tender. Conflicting D2 p.25
• Valid Tax Compliance Certificate from KRA, checked on the KRA TCC checker. It must be valid at least up to the tender closing date. D2 p.25
• Form of Tender duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer's Eligibility - Confidential Business Questionnaire, completed, signed and stamped in the format provided. D2 p.25
• Tender-specific written Power of Attorney as per ITT 22.3 (TDS: duly signed, stamped and dated Power of Attorney). D2 p.25
• Certificate of Independent Tender Determination, completed, signed and stamped in the format provided. D2 p.25
• Self Declaration (Form SD1) that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015, completed, signed and stamped. D2 p.25
• Self Declaration (Form SD2) that the tenderer will not engage in any corrupt or fraudulent practice, completed, signed and stamped. D2 p.25
• Declaration and Commitment to Code of Ethics form, completed, signed and stamped. D2 p.25
• Bills of Quantities completed, signed and stamped in the format provided. D2 p.25
• Tenderer Information Form, completed, signed and stamped in the format provided. D2 p.25
• Tender security of Kshs. 150,000.00 must accompany the tender, in one of the permitted forms. D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Proof of registration within county of residence: a valid current Trading Licence or Single Business Permit issued by the County Government. D2 p.25
• Tender document must be tape bound, well presented, and paginated/serial numbered in continuous ascending order from first page to last. D2 p.25

Required only in some situations

• Foreign tenderers must provide documentary evidence that they source at least 40% of contract inputs from national suppliers and contractors. D2 p.6
• Kenyan tenderers must show tax compliance by a valid tax clearance or tax exemption certificate from KRA (Kenyan tenderer condition). Standard rule D2 p.6
• Joint ventures must seek exemption from the Competition Authority; this is a condition of contract award and signature, not of tendering. Standard rule D2 p.6

Experience, licences and financial capacity

Technical

• The tenderer must furnish a technical proposal with work methods, equipment, personnel, schedule and other information in the tender forms, enough to show it can meet the work requirements and completion time. Standard rule D2 p.10
• Detailed work programme must be submitted with the tender. D2 p.23
• Project Manager: one person, B.Sc. Civil Engineering or equivalent, registered by the Engineers Board of Kenya (scored under key personnel, 15 marks). D2 p.28
• Site Agent: one person with Diploma in Civil Engineering/Building/Construction or equivalent. Artisan: one person with Certificate in Building or equivalent from a recognised institution. D2 p.28
• Minimum critical equipment (scored, leased or owned with lease agreements or logbooks): 1 x 15-ton tipper lorry, 1 x 1-ton pick-up, 1 x concrete mixer (0.3m3 to 1m3, with batch weighing), 1 x concrete vibrator (40mm to 60mm), 1 x excavator/backhoe. D2 p.28
• Experience: a minimum of five similar building contracts (per the Bills of Quantities scope), satisfactorily and 100% completed as prime contractor, JV member, management contractor or sub-contractor, tabulated with project name, value, client, contact person, and supported by contract agreements and completion certificates. D2 p.28
• General experience: experience under construction contracts in the role of prime contractor, JV member, sub-contractor or management contractor for at least the last 3 years (10 marks). D2 p.28
• Other technical requirements scored (10 marks): method statement, site organisation and organogram, mobilisation schedule, work programme. Additional information (5 marks): litigation information, current work commitments and ongoing NG-CDF Karachuonyo contracts. D2 p.29

Financial

• Tenders must be quoted in Kenya Shillings and include all taxes. D2 p.2
• Prices quoted are fixed (not subject to adjustment). D2 p.21
• Audited financial reports for the last three years (2023, 2024 and 2025) must be submitted and must show current soundness and long-term profitability. D2 p.29
• Minimum average annual construction turnover and the financial capability amount are blank in the template ([insert amount]). The required amount is not stated in the pages reviewed. Not stated D2 p.27
• Financial scoring (10 marks): access to financial resources equal to or above the cost of the project scores 5; below the cost scores 2.5; none indicated scores 0. D2 p.28
• Turnover scoring: turnover of 5 times or more the project cost scores 5, 3 times scores 3, 1 times scores 2, below the project cost scores 1. D2 p.29
• The lowest evaluated tender that passed Stage 1 is the winning bid, subject to due diligence and post-qualification under the Public Procurement and Asset Disposal Act. D2 p.30

How and where to submit

• Tenders must be delivered as completed documents in plain sealed envelopes, clearly marked with the tender number, either deposited at the NG-CDF Office tender box or sent to the Fund Account Manager, P.O. Box 36-40301 Kendu Bay. The tender must be delivered by the closing date and time. D1 p.2
• Tender box is located on the ground floor of the Karachuonyo NG-CDF Office, P.O. Box 36-40301 Kendu Bay. D2 p.2
• Submit one original and one copy. Mark the original ORIGINAL and the copy COPY. Serialise all pages chronologically. Put the original and copies in separate sealed envelopes inside one sealed envelope bearing the tender name and reference number. D2 p.2
• Electronic submission is not allowed. Physical hard copy only. Address for submission: Fund Account Manager, Karachuonyo NG-CDF, P.O. Box 36-40301 Kendu Bay (email in tender documents differs, see conflicts). Conflicting D2 p.21
• The power of attorney must be duly signed, stamped and dated and attached to the tender. Signature and name/position of signatory must be shown. D2 p.22

Not covered in the documents we reviewed

• Contract value / estimated cost of the works
• Section V Drawings, Section VI Specifications and Section VII Bills of Quantities (not provided)
• Contract completion period and performance security requirements
• Section IV tender forms beyond the pages listed (forms EXP, FIN, CON, ELI, PER)
• Amount for minimum average annual construction turnover and financial capability (left as [insert amount])
• Required number of years for litigation and non-performance history
• Any addenda or changes to the tender (none provided)
• Pre-tender meeting details (none stated in TDS)
• Date and time of the site visit if one is held
• Pages 3-5, 7-9, 11, 15, 17-20 and parts of the GCC/SC and contract forms were not reviewed
• Correct clarification email address (see conflicts)

Terms explained

Tender security

A guarantee of Kshs. 150,000.00 that must be attached to the bid. Forms allowed: cash, bank guarantee, CBK-licensed bank guarantee, or IRA-licensed insurance guarantee. Forfeited if the bidder withdraws during validity or fails to sign the contract.

TDS (Tender Data Sheet)

Section II of the tender document with the specific details for this tender. It overrides the general Instructions to Tenderers where they conflict.

ITT

Instructions to Tenderers, the standard rules for bidding in Section I.

Responsive / non-responsive

A tender is responsive if it meets all mandatory requirements; a non-responsive tender is rejected and not evaluated further.

Preliminary evaluation (Stage 1)

Pass/fail check of mandatory documents such as registration, tax compliance, forms and tender security before technical scoring.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disabilities. This tender is not reserved under AGPO.

NCA

National Construction Authority. Contractors must be registered with it to do construction work in Kenya.

CR12

Certificate of Confirmation of Directors and Shareholding issued by the Registrar of Companies, required within 12 months of tender opening for companies.

TCC

Tax Compliance Certificate issued by Kenya Revenue Authority, valid at least until the tender closing date.

Power of Attorney

Written authority for a named person to sign and bind the company to the tender. Must be signed, stamped and dated.

Pre-tender site visit

An optional visit to the site before tendering. Here it is not mandatory.

Addendum

A written change to the tender documents issued by the procuring entity. Later addenda override earlier ones.

JV (Joint Venture)

Two or more firms tendering together. Not limited in number of members here (TDS N/A).

Lowest evaluated tender

The responsive tender with the lowest evaluated price among those that pass qualification and technical scoring.