Construction of Five Roomed Chief's Office and Five Door Pit Latrine at Konyango Location Chief's Office

What is being bought

Construction of a five roomed Chief's Office and a five door pit latrine at Konyango Location Chief's Office in Karachuonyo Constituency, Kendu Bay, Kenya, for Karachuonyo National Government Constituency Development Fund (NG-CDF). Works contract, open tender method, fixed prices in Kenya Shillings. The portal lists the tender as reserved for women.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tender closing: tenders must be delivered on or before this date and time. Late tenders are rejected. No addenda in the material changed this deadline. D2 p.22

Bid / tender security

No tender security is required. Instead a duly filled, signed and stamped Tender-Securing Declaration Form must be attached. No other form of security is specified. D2 p.22

Tender fee

Hard copy tender document costs Ksh 1,000, non-refundable, payable in cash or banker's cheque to Karachuonyo NG-CDF. Electronic download from the website is free of charge. Fee applies only to hard copy purchase. D2 p.2

Site visit

Optional
Site visit is optional (not mandatory). Tenderers are encouraged to visit and examine the site at their own cost and risk. D2 p.21

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.21

Reserved for

Portal and tender notice list this tender as reserved for women (AGPO-type reservation). However the Tender Data Sheet says the invitation is OPEN to all eligible tenderers, so the reservation is disputed. Ask the procuring entity before bidding. Conflicting P

Contract value

Not stated in the documents we reviewed Not stated D2 p.21

Tender opening

Tenders will be opened publicly immediately after the deadline, in the Boardroom on the first floor of the NG-CDF Office, Kendu Bay, in the presence of tenderers who choose to attend. Three procuring entity representatives sign. D2 p.2

Tender validity

Tenders remain valid for 120 days from the date of opening of tenders. D2 p.2

Who can apply

• Tender notice invites tenders from eligible construction companies for the proposed works. D1 p.1
• If reserved to women, a valid AGPO Certificate for Women is required at preliminary evaluation (see mandatory_documents). Only women-owned businesses holding this certificate would qualify under the reservation. D2 p.25
• A foreign tenderer is one not registered in Kenya, or registered in Kenya with less than 51 percent Kenyan citizen ownership. Foreign tenderers must meet the 40% national-supplier requirement or be disqualified. Standard rule D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration with Registrar of Companies. Companies must also submit a CR12 issued within the last 12 months from tender opening. Sole proprietors submit certificate of registration and certified ID. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and License for Building Works 8 and above. See conflict: ITT 3.12 says registration is a condition of award, not of tender. Conflicting D2 p.25
• Copy of valid Tax Compliance Certificate from Kenya Revenue Authority, valid at least up to tender closing date. Will be verified on KRA TCC Checker. D2 p.25
• Form of Tender duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer's Eligibility - Confidential Business Questionnaire, duly completed, signed and stamped. D2 p.25
• Tender-specific written Power of Attorney, duly signed, stamped and dated, authorizing the signatory. D2 p.22
• Certificate of Independent Tender Determination, duly completed, signed and stamped. D2 p.25
• Self Declaration (Form SD1) that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015. D2 p.25
• Self Declaration (Form SD2) that the tenderer will not engage in any corrupt or fraudulent practice. D2 p.25
• Declaration and Commitment to Code of Ethics form, completed, signed and stamped. D2 p.25
• Bills of Quantities duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer Information Form, duly completed, signed and stamped. D2 p.25
• Tender Securing Declaration Form, duly filled, signed and stamped (replaces a bank tender security; see bid_security). D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Proof of registration within county of residence: valid current Trading License or Single Business Permit issued by the County Government. D2 p.25
• Tenderer must submit a detailed work programme as additional document required by the TDS. D2 p.23

Experience, licences and financial capacity

Technical

• Critical equipment with minimum numbers: 15-ton tipper lorry (1), pick-up 1 ton (1), concrete mixer 0.3m3 to 1m3 with batch weighing (1), concrete vibrator 40mm-60mm (1), excavator/backhoe (1). Owned or leased, with lease agreements or logbooks. D2 p.28
• Key personnel: Project Manager (one) with B.Sc. Civil Engineering or equivalent, registered by Engineers Board of Kenya; Site Agent (one) with Diploma in Civil Engineering/Building/Construction; Artisan (one) with Certificate in Building. D2 p.28
• Specific experience: a minimum of five similar building contracts, satisfactorily and 100% completed as prime contractor, JV member, management contractor or sub-contractor, scored 8 marks each, with signed contracts and completion certificates. D2 p.28
• Method statement, site organization and organogram, mobilization schedule and work programme are scored in technical evaluation (10 marks). D2 p.28

Financial

• Financial capability: must show liquid assets, unencumbered real assets, lines of credit or other means sufficient for construction cash flow. The amount is not filled in on the form. Scoring favours resources equal or above the project cost. D2 p.29
• Minimum average annual construction turnover required: the amount is blank in the template (Kenya Shillings [insert amount]). Ask the procuring entity for the figure before bidding. Not stated D2 p.32

How and where to submit

• Tenders must be delivered in person as a physical sealed envelope marked with the tender number, to the NG-CDF Office Tender Box on the ground floor, or sent by post to the Fund Account Manager, P.O Box 36-40301 Kendu Bay. D2 p.2
• Duly completed documents must be in plain sealed envelopes clearly marked with the category number (tender no.) and deposited at the Tender Box or sent to P.O. Box 36-40301 Kendu Bay. D1 p.2
• Submit one original and one copy. The copy must be marked COPY. Original and copies go in separately sealed inner envelopes, each showing the name and address of the procuring entity, the tenderer and the tender reference number. D2 p.22
• Pages must be serialized chronologically and the tender must be tape bound. D2 p.2
• Electronic submission is not allowed. D2 p.22

Not covered in the documents we reviewed

• Addenda [A1], [A2] etc. were not provided; confirm no changes to deadline, reservation or requirements.
• Contract value / budget not stated.
• Minimum average annual turnover and financial capability amounts are blank in the template.
• Years of general and specific experience and the cutoff years for litigation and non-performance are blank.
• Pre-tender meeting date not stated; confirm whether any meeting or minutes apply.
• Performance security requirements and other documents not stated (ITT 21.5 says N/A).
• Section IV forms, Section V drawings, Section VI specifications, Section VII BOQ details, and GCC/SC conditions were not provided.
• Reservation status for women needs confirmation from the procuring entity.
• Whether a Kenyan tenderer must provide the KRA tax clearance and a foreign tenderer the 40% evidence was only partly reviewed.

Terms explained

TDS

Tender Data Sheet. Tender-specific rules that override the generic Instructions to Tenderers.

ITT

Instructions to Tenderers. Standard rules for preparing and submitting bids.

AGPO

Affirmative Action Procurement programme reserving some tenders for women, youth and persons with disability, who must hold a valid certificate.

Tender-Securing Declaration

A signed declaration that the tenderer will not withdraw or fail to sign, instead of a bank guarantee. Misconduct can lead to PPRA debarment.

Responsive / non-responsive

Responsive means the bid meets all mandatory requirements. Non-responsive bids are rejected and not evaluated further.

NCA

National Construction Authority. Registration is required to do construction works in Kenya.

CR12

Certificate of Confirmation of Directors and Shareholding from the Registrar of Companies, issued within the last 12 months.

Power of Attorney

Written authority showing the person signing the bid is allowed to commit the company.

Bills of Quantities

Priced schedule of works items and quantities that tenderers must complete and sign.

Addendum

Written change to the tender documents issued before the deadline. Later addenda override earlier ones.

Pass mark

Minimum technical score (70 of 100) needed before financial evaluation.