Renovation of Five Classrooms at Kodhoch Primary School, Karachuonyo NG-CDF (Open Tender)

What is being bought

Renovation of five classrooms at Kodhoch Primary School in Karachuonyo Constituency, requested by Karachuonyo National Government Constituency Development Fund (NG-CDF) through an open works tender for one contract. Prices must be fixed and quoted in Kenya Shillings including all taxes.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tenders must be delivered by this date and time. Late tenders are rejected. Electronic submission is not permitted. D2 p.22

Bid / tender security

No tender security (cash, bank guarantee or banker's cheque) is required. A signed and stamped Tender-Securing Declaration form must be attached instead. D2 p.22

Tender fee

Tender document fee of Ksh 1,000, non-refundable, paid in cash or banker's cheque payable to Karachuonyo National Government Constituency Development Fund. Documents obtained electronically are free of charge. D2 p.2

Site visit

Optional
Pre-tender site visit is optional, not mandatory. Tenderers are encouraged to visit the sites at their own cost and risk. D2 p.21

Pre-bid meeting

Not stated in the documents we reviewed Not stated

Reserved for

Not reserved. The invitation is open to all eligible tenderers and no reserved group is stated. D2 p.23

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Public opening immediately after the deadline in the Boardroom on the first floor of Karachuonyo NG-CDF Office, P.O Box 36-40301 Kendu Bay. Bidders' representatives may attend. D2 p.22

Tender validity

Tenders remain valid for 120 days from the date of opening of tenders. D2 p.2

Who can apply

• Open national tender: tendering is open to all qualified and interested tenderers, and the invitation is open to all eligible tenderers. No reserved group applies. D2 p.2
• Foreign tenderers are those not registered in Kenya, or registered in Kenya with less than 51 percent Kenyan citizen ownership. Foreign tenderers must meet the national sourcing rule (see disqualifiers). Standard rule D2 p.6
• Joint ventures: JVs must seek exemption from the Competition Authority of Kenya. Exemption is not needed to tender but is a condition of contract award and signature. The JV maximum member count is not applicable (N/A) in the TDS. Standard rule D2 p.6
• NCA registration: the instructions say NCA registration is not a condition for tender but is a condition of contract award. The Stage 1 preliminary criteria instead require a valid NCA registration certificate at tender stage. This must be clarified with the procuring entity. Conflicting D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration: companies must submit a recent CR12 issued within the last 12 months from the tender opening date. Sole proprietors and business-name firms submit a Certificate of Registration and certified ID copy. D2 p.25
• Valid NCA Registration Certificate and Licence for Building Works 8 and above. Conflicts with the ITT 3.12 statement that NCA registration is not needed for tender. Conflicting D2 p.25
• Valid KRA Tax Compliance Certificate, verified on the KRA TCC checker, valid at least up to the tender closing date. D2 p.25
• Form of Tender, completed, signed and stamped in the format provided. D2 p.25
• Tenderer's Eligibility Confidential Business Questionnaire, completed, signed and stamped in the format provided. D2 p.25
• Tender-specific written Power of Attorney, as required by ITT 22.3. The TDS states it must be duly signed, stamped and dated. D2 p.22
• Certificate of Independent Tender Determination, completed, signed and stamped in the format provided. D2 p.25
• Self Declaration (Form SD1) that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015. Completed, signed and stamped. D2 p.25
• Self Declaration (Form SD2) that the tenderer will not engage in corrupt or fraudulent practice. Completed, signed and stamped. D2 p.25
• Declaration and Commitment to Code of Ethics form, completed, signed and stamped. D2 p.25
• Bills of Quantities, completed, signed and stamped in the format provided. D2 p.25
• Tenderer Information Form, completed, signed and stamped in the format provided. D2 p.25
• Tender-Securing Declaration form, dully filled, signed and stamped, in the format provided in the tender document. No cash or bank tender security is required. D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Valid current Trading Licence or Single Business Permit issued by the County Government, showing registration within the county of residence. D2 p.25
• Tender must be tape bound, well presented and paginated or serially numbered in continuous ascending order from first page to last. D2 p.25
• Detailed work programme must be submitted with the tender. D2 p.22

Required only in some situations

• Foreign tenderers must provide documentary evidence that at least 40 percent of contract inputs come from national suppliers and contractors. Standard rule D2 p.6

Experience, licences and financial capacity

Technical

• Scored experience (40 marks): a minimum number of five similar building contracts, 100% completed as prime contractor, JV member, management contractor or sub-contractor, tabulated with project name, value, client, contact person, and supported by signed contracts and completion certificates. D2 p.28
• Critical equipment (10 marks): tipper lorries, 1-ton pick-ups, concrete mixer with batch weighing, concrete vibrators and excavator/backhoe, each with minimum quantities in the table. Equipment may be owned or leased, with lease agreements or logbooks attached. D2 p.28
• Key personnel (15 marks): Project Manager (B.Sc. Civil Engineering or equivalent, registered by Engineers Board of Kenya); Site Agent (Diploma in Civil Engineering, Building or Construction or equivalent); Artisan (Certificate in Building or equivalent). D2 p.28
• Other technical requirements (10 marks): method statement, site organisation and organogram, mobilisation schedule and work programme. D2 p.29
• Technical pass mark: a bidder must reach at least 70% of the technical score to proceed to financial evaluation. D2 p.29
• Subcontracting: a maximum of 10% of the total contract amount may be subcontracted. Tenderers planning to subcontract more than 10% must specify the activities and subcontractor details in the Form of Tender. D2 p.23

Financial

• Prices are fixed; no price adjustment applies under the TDS. D2 p.21
• Tenders must be quoted in Kenya Shillings and include all taxes. D2 p.2
• Financial capability (10 marks): scored on whether the tenderer has financial resources at or above the project cost, with audited statements scored on turnover relative to project cost. D2 p.28
• Turnover scoring: a higher ratio of turnover to project cost scores more, and no audited financial report attached scores zero. A minimum average annual turnover amount is not stated in this document. D2 p.29

How and where to submit

• Physical submission only: electronic tenders are not permitted. Tenders must be delivered in person or by post to the procuring entity. D2 p.2
• Submission address: Tender Box on the ground floor of Karachuonyo NG-CDF Office, P.O Box 36-40301 Kendu Bay. Postal address for tender submission is the Fund Account Manager, same P.O Box. D2 p.2
• Copies: submit one original and one copy of the tender. Mark them ORIGINAL and COPY. D2 p.22
• Packaging: tender in a sealed envelope marked with the tender number, with inner sealed envelopes marked ORIGINAL and COPIES, each showing the procuring entity's name and address, the tenderer's name and address, and the tender reference number. The category number (tender no.) must be clearly marked. D1 p.2
• All pages must be serially numbered in sequence. D2 p.2
• Clarification questions must be submitted in writing to reach the Procuring Entity by this date. D2 p.21

What the addenda changed

• No addenda were included in the material provided for review. Not stated

Not covered in the documents we reviewed

• Contract value or estimated cost of the works is not stated.
• Minimum average annual construction turnover amount is left blank in the template.
• Number of years for litigation history and non-performance records is blank in the template.
• Bill of Quantities, drawings and specifications (Sections V to VII) were not provided.
• Form of Tender, Tender Securing Declaration and other standard forms were not provided.
• No addenda were provided, so any later date or requirement changes cannot be checked.
• No pre-tender meeting details are stated.
• Performance security requirements and any further documents required after award are not stated.
• Only 28 of 119 pages of the tender document were reviewed; the Instructions to Tenderers, general conditions and other sections may contain further requirements.

Terms explained

Tender-Securing Declaration (TSD)

A signed, stamped form in which the bidder promises to accept sanctions (such as debarment) if it withdraws or fails to sign. Used here instead of cash or bank security.

TDS (Tender Data Sheet)

The tender-specific section that overrides the standard Instructions to Tenderers (ITT).

Responsive / non-responsive

A tender is responsive if it meets all mandatory requirements. A non-responsive tender is rejected and not evaluated further.

NCA

National Construction Authority, the regulator that registers construction contractors in Kenya.

CR12

A Registrar of Companies certificate listing a company's directors and shareholders, issued within the last 12 months.

Power of Attorney

A signed written authority allowing a named person to sign the tender for the company.

JV (Joint Venture)

Two or more firms bidding together as one tenderer.

Pass mark

The minimum technical score (70%) a bidder must reach to continue to financial evaluation.

Pretender site visit

An optional visit to the works site before tender submission, arranged by the procuring entity.

Fixed prices

Unit rates and prices quoted do not change during the contract period.