Renovation of Four Classrooms at Siala Primary School - Karachuonyo NG-CDF Open Tender KARACHUONYO/NG-CDF/EDU/SIALA/PRY/25/2026/2027

What is being bought

Renovation of four classrooms at Siala Primary School in Karachuonyo Constituency, Kendu Bay, procured by Karachuonyo National Government Constituency Development Fund as an open (national) works tender using a standard tender document. Submission is by sealed hard copy only; electronic tenders are not permitted.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tenders must be delivered on or before 11 November 2026 at 11:00 AM. Late tenders are rejected. No addenda were provided that change this date. D2 p.22

Bid / tender security

No tender security (bank guarantee or banker's cheque) is required. A duly filled, signed and stamped Tender Securing Declaration Form must be attached instead. D2 p.22

Tender fee

A complete hard-copy set costs Ksh 1,000 (non-refundable), paid in cash or by banker's cheque payable to Karachuonyo National Government Constituency Development Fund. Documents downloaded electronically are free of charge. D2 p.2

Site visit

اختياري
Site visit is optional (not mandatory). Interested contractors are advised to visit the sites; costs are at the tenderer's own expense. D2 p.22

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.22

Reserved for

Not reserved. The tender is open to all eligible tenderers; the portal lists no reserved groups and the notice shows no reservation for this tender. D2 p.22

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders are opened publicly immediately after the closing deadline in the Boardroom on the first floor of Karachuonyo NG-CDF Office, P.O BOX 36-40301 Kendu Bay; tenderers or representatives may attend. D1 p.2

Tender validity

Tenders remain valid for 120 days from the date of opening. D2 p.2

Who can apply

• Tendering is open to all qualified and interested tenderers. The Tender Data Sheet confirms the invitation is open to all eligible tenderers, with no reserved group. D2 p.22
• Foreign tenderers are those not registered in Kenya, or registered in Kenya with less than 51 percent Kenyan citizen ownership. Joint ventures are treated as foreign if member firms fail the same test. A foreign tenderer must source at least 40 percent of contract inputs (supplies, subcontracts, labour) from national suppliers and contractors and provide documentary evidence, or it is automatically disqualified. Standard rule D2 p.6
• A Kenyan tenderer must show a valid tax clearance or tax exemption certificate from the Kenya Revenue Authority (ITT 3.14). Standard rule D2 p.6
• Joint ventures: the Tender Data Sheet states the maximum number of JV members is N/A, so no JV member limit is set. D2 p.21

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration with the Registrar of Companies. Companies must also submit a recent CR12 issued within the last 12 months from tender opening. Sole proprietors and business-name firms provide a Certificate of Registration and certified ID copy. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and Licence for Building Works 8 and above. See conflict with ITT 3.12 on whether NCA registration is needed at tender stage. Conflicting D2 p.25
• Copy of valid Tax Compliance Certificate from the Kenya Revenue Authority, verified on the KRA TCC checker. It must be valid at least up to the tender closing date. D2 p.25
• Form of Tender duly completed, signed and stamped in the format provided. D2 p.25
• Duly completed, signed and stamped Tenderer's Eligibility - Confidential Business Questionnaire in the format provided. D2 p.25
• Tender-specific written Power of Attorney authorising the signatory. The TDS specifies it must be duly signed, stamped and dated. D2 p.22
• Duly completed, signed and stamped Certificate of Independent Tender Determination in the format provided. D2 p.25
• Duly completed, signed and stamped Self Declaration that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015 (Form SD1). D2 p.25
• Duly completed, signed and stamped Self Declaration that the tenderer will not engage in corrupt or fraudulent practice (Form SD2). D2 p.25
• Duly completed, signed and stamped Declaration and Commitment to Code of Ethics form in the format provided. D2 p.25
• Bills of Quantities duly completed, signed and stamped in the format provided. D2 p.25
• Duly completed, signed and stamped Tenderer Information Form in the format provided. D2 p.25
• Duly filled, signed and stamped Tender Securing Declaration Form in the format provided in the tender document. D2 p.22
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Proof of registration within county of residence: a valid current trading licence or Single Business Permit issued by the County Government. D2 p.25
• Tender document must be paginated / serially numbered in continuous ascending order from first page to last (1, 2, 3 ... n). D2 p.25
• Detailed work programme must be provided with the tender. D2 p.23

Required only in some situations

• NCA registration is not a condition for tender but is a condition of contract award and signature; the selected tenderer may register before award. Standard rule D2 p.6

Experience, licences and financial capacity

Technical

• General experience: construction contract experience as prime contractor, JV member, subcontractor or management contractor for at least the last 3 years, starting with 5 projects (10 marks). D2 p.28
• Specific experience: a minimum of five similar building contracts (per the Bills of Quantities scope) satisfactorily and 100% completed as prime contractor, JV member, management contractor or subcontractor, tabulated with project name, project value, client/PE, and contact person, supported by signed contract agreements and completion certificates (40 marks). D2 p.28
• Each similar project carries 8 marks toward the 40-mark specific experience score. D2 p.28
• Critical equipment (10 marks): 15-ton tipper lorries (1), 1-ton pick-ups (1), concrete mixers 0.3m3 to 1m3 with batch weighing (1), concrete vibrators 40mm-60mm (1), excavator or backhoe (1). Leased or owned, with lease agreements or logbooks attached. D2 p.28
• Key personnel (15 marks): Project Manager (one, B.Sc. Civil Engineering or equivalent, registered by Engineers Board of Kenya, 10 years total experience, 5 years similar), Site Agent (one, Diploma in Civil Engineering/Building/Construction, 8 years total, 5 similar), Artisan (one, Certificate in Building or equivalent from a recognised institution, 8 years total, 5 similar). D2 p.28
• Other technical requirements (10 marks): method statement, site organisation and organogram, mobilisation schedule, and work programme. D2 p.29
• Additional information (5 marks): litigation information; current work commitments (table, main contractor or subcontractor); ongoing contracts with NG-CDF Karachuonyo Constituency (table, main contractor). D2 p.29

Financial

• Financial capability (10 marks): resources equal or above the cost of the project score 5; below the cost score 2.5; no indicated sources score 0. The tenderer must show liquid assets, unencumbered real assets, lines of credit and other finance sufficient for construction cash flow. D2 p.28
• Audited balance sheets for 2023, 2024 and 2025 must show current soundness and long-term profitability. Turnover at or above 5 times cost scores 5; 3 times scores 3; cost scores 2; below cost scores 1; no audited reports scores 0. D2 p.29
• Minimum average annual construction turnover amount is a blank placeholder in the document (not stated). Any turnover, cash flow or similar-contract value thresholds are not filled in. Not stated D2 p.26

How and where to submit

• Physical submission only: deliver sealed tender to the Tender Box on the ground floor of Karachuonyo NG-CDF Office, P.O Box 36-40301 Kendu Bay, or send to the Fund Account Manager at the same address. D2 p.2
• Submit one original and one copy of the tender, each clearly marked ORIGINAL or COPY; one copy of the original document is required. D2 p.2
• Envelope marking: plain sealed envelopes clearly marked with the category number (Tender no.); inner envelopes show the Procuring Entity name and address, tenderer name and address, and tender reference number. D1 p.2
• Single sealed envelope or package bearing the tender name and reference number, addressed to the Procuring Entity with a warning not to open before opening time, containing separately sealed ORIGINAL and COPIES envelopes. Standard rule D2 p.13
• Original and all copies must be typed or written in indelible ink and signed by a person authorised by the Power of Attorney; each signatory's name and position typed or printed below signature; amendments must be initialled. Standard rule D2 p.13
• Submission address and address for purchasing documents and clarifications: Fund Account Manager, Karachuonyo National Government Constituency Development Fund, P.O BOX 36-40301 Kendu Bay, cdfkarachuonyo@ngcdf.go.ke. D2 p.22

Lots and categories

• No lots are stated; the tender is for a single contract for four classrooms. Not stated D2 p.1

What the addenda changed

• No addenda were provided with the material reviewed. Any addendum may change dates, requirements or the submission address. Not stated

Not covered in the documents we reviewed

• Section V Drawings, Section VI Specifications and Section VII Bills of Quantities were not provided; scope and quantities for the four classrooms are unknown.
• Section VIII General Conditions and Section IX Special Conditions of Contract were not provided; performance security and contract terms are unknown.
• Section IV Tendering Forms were not provided beyond the summary, so exact form contents are unknown.
• Contract value or budget is not stated anywhere in the material reviewed.
• Minimum average annual turnover, financial capability amount, similar-contract minimum value and years of experience are blank placeholders in the Stage 2 qualification summary.
• No addenda were provided; any later addendum could change dates, submission address or requirements.
• Pre-tender meeting: the TDS only addresses a site visit; whether a pre-tender meeting is held is not stated.
• Whether sole proprietors and firms need any additional registration beyond the business name certificate is not explained.
• Performance security amount and timing are not stated in the TDS (ITT 21.5 says N/A).
• Number of copies beyond one original and one copy is confirmed; no packaging detail for copies beyond envelope marking is provided.

Terms explained

TDS

Tender Data Sheet: tender-specific values that override the general Instructions to Tenderers.

ITT

Instructions to Tenderers: standard rules on how to prepare and submit a tender.

Tender Securing Declaration

A signed, stamped declaration that the tenderer will accept debarment if it withdraws or fails to sign the contract, used instead of a bank guarantee here.

Power of Attorney

Written document authorising a named person to sign and commit the tenderer to this tender.

Responsive / non-responsive

A tender is responsive if it meets all mandatory requirements; non-responsive tenders are rejected and not evaluated further.

AGPO

Affirmative Action groups (youth, women, persons with disability) who may have reserved tenders; not applicable here as the tender is open.

NCA

National Construction Authority, which registers contractors for construction works in Kenya.

CR12

Certificate of Confirmation of Directors and Shareholding issued by the Registrar of Companies.

TCC

Tax Compliance Certificate from the Kenya Revenue Authority, checked online by the procuring entity.

Lowest Evaluated Tender

The tender that passes qualification, is substantially responsive and has the lowest evaluated price; it is selected for award.

Bills of Quantities (BoQ)

Priced schedule of the works items that the tenderer must complete, sign and stamp.

Post-qualification

Due diligence the procuring entity may carry out on the lowest evaluated tenderer before award.