Renovation of Four Classrooms at Kobala Primary School, Karachuonyo NG-CDF (Tender KARACHUONYO/NG-CDF/EDU/KOBALA/PRY/2/2026/2027)

What is being bought

Karachuonyo National Government Constituency Development Fund invites sealed tenders for the renovation of four classrooms at Kobala Primary School in Karachuonyo Constituency, Kenya. It is an open national tender for works, with a fixed-price bill of quantities. Tenders are submitted in hard copy only.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tenders must be received by 11:00 AM on 11 November 2026 at the NG-CDF Tender Box/office address. Late tenders are rejected. D2 p.22

Bid / tender security

No Tender Security is required. Bidders must attach a duly filled, signed and stamped Tender-Securing Declaration Form in the format provided. D2 p.22

Tender fee

Hard copy tender documents cost a non-refundable KSh 1,000 (cash or banker's cheque, payable to Karachuonyo National Government Constituency Development Fund). Documents downloaded electronically are free. D2 p.2

Site visit

Optional
Pre-tender site visit is NOT mandatory. Contractors are encouraged to visit the sites at their own cost. D2 p.21

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.21

Reserved for

Not reserved. The invitation is open to all eligible tenderers, so there is no reservation for youth, women, persons with disability or AGPO. The portal lists no reserved groups. D2 p.22

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders are opened publicly immediately after the deadline in the Boardroom on the first floor of the NG-CDF Office, Kendu Bay, in the presence of tenderers' representatives who choose to attend. Three representatives of the procuring entity sign. D2 p.22

Tender validity

Tenders remain valid for 120 days from the date of opening of tenders. D2 p.2

Who can apply

• Tendering is open to all qualified and interested tenderers (open tender, national). The invitation to tender is open to all eligible tenderers, with no reservation for youth, women or persons with disability. D2 p.2
• Foreign tenderers must source at least 40% of contract inputs from national suppliers and contractors and must give documentary evidence; a tenderer is treated as foreign if not registered in Kenya or less than 51% Kenyan-owned. D2 p.6
• A joint venture (JV) may not subcontract more than 10% of the contract price to foreign firms. The TDS sets the maximum number of JV members as N/A. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration with the Registrar of Companies: companies must submit a recent CR12 issued within the last 12 months from the tender opening date; sole proprietors/business names submit a Certificate of Registration and certified ID copy. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and License for Building Works 8 and above. D2 p.25
• Valid Tax Compliance Certificate from KRA, verified on the KRA TCC Checker; it must be valid at least up to the tender closing date. D2 p.25
• Form of Tender duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer's Eligibility - Confidential Business Questionnaire, duly completed, signed and stamped. D2 p.25
• Tender-specific Written Power of Attorney, per ITT 22.3 (duly signed, stamped and dated). D2 p.22
• Certificate of Independent Tender Determination, duly completed, signed and stamped. D2 p.25
• Self Declaration (Form SD1) that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015, duly signed and stamped. D2 p.25
• Self Declaration (Form SD2) that the tenderer will not engage in any corrupt or fraudulent practice, duly signed and stamped. D2 p.25
• Declaration and Commitment to Code of Ethics form, duly completed, signed and stamped. D2 p.25
• Bills of Quantities duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer Information Form, duly completed, signed and stamped. D2 p.25
• Tender-Securing Declaration Form, duly filled, signed and stamped in the format provided in the tender document. D2 p.22
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Valid trading licence or Single Business Permit issued by the County Government (proof of registration within county of residence). D2 p.25
• Tender must be tape bound and paginated/serial numbered continuously from first page to last (1, 2, 3 ... n). D2 p.25
• Detailed work programme (other document required under ITT 52.2). D2 p.23

Required only in some situations

• Tax clearance certificate or tax exemption certificate from KRA for Kenyan tenderers (ITT 3.14). D2 p.6

Experience, licences and financial capacity

Technical

• Experience: at least five similar building contracts (per Bills of Quantities scope) satisfactorily and 100% completed as prime contractor, JV member, management contractor or sub-contractor, tabulated with project name, value, client, contact person, supported by signed agreements and completion certificates (8 marks each). D2 p.28
• Critical equipment (leased or owned, with lease agreements or logbooks attached): 15-ton tipper lorry (1), 1-ton pick-up (1), concrete mixer 0.3m3 to 1m3 with batch weighing (1), concrete vibrator 40mm-60mm (1), excavator/backhoe (1). D2 p.28
• Key personnel: Project Manager (B.Sc. Civil Engineering or equivalent, registered by Engineers Board of Kenya), Site Agent (Diploma in Civil Engineering/Building/Construction), Artisan (Certificate in Building or equivalent). D2 p.28
• Method statement, site organisation and organogram, mobilisation schedule, work programme and detailed work programme must be provided (10 marks). D2 p.28
• Litigation information and current work commitments (including ongoing contracts with NG-CDF Karachuonyo Constituency) must be provided in tabular form. D2 p.29

Financial

• Audited balance sheets (or acceptable financial statements) for the last 3 years (2023, 2024, 2025) must show current soundness and prospective profitability. Turnover scores: 5x project cost = 5 marks; 3x = 3; equal to cost = 2; lower = 1; none = 0. D2 p.29
• Financial capability: access to liquid assets, unencumbered real assets or lines of credit sufficient for construction cash flow. Financial resources equal to or above project cost score 5 marks; below project cost 2.5; none 0. D2 p.28
• The minimum average annual construction turnover and minimum contract value amounts are placeholders not filled in the reviewed pages (shown as [insert amount]); the figures are not stated. Not stated

How and where to submit

• Submit in plain sealed envelopes clearly marked with the tender number, delivered by hand to the NG-CDF Office Tender Box on the ground floor, or sent by post to the Fund Account Manager, P.O. Box 36-40301 Kendu Bay. Submit one original and one copy. Unverified D2 p.2
• Tender must be in one original and one copy, the original marked ORIGINAL and the copy marked COPY, all pages serialised. Original and copies signed and dated in indelible ink by authorised signatory. D2 p.22
• Submission address: Fund Account Manager, Karachuonyo National Government Constituency Development Fund, P.O BOX 36-40301 Kendu Bay (Tender Box, ground floor, NG-CDF Office). D2 p.2
• Electronic submission is not allowed. Tenderers must deliver physical sealed tenders. D2 p.22
• Tenders must be in English; supporting documents in another language need an accurate notarised English translation. Standard rule D2 p.7
• Tenders must be quoted in Kenya Shillings and include all taxes; prices are fixed. D2 p.2

Lots and categories

• Single contract. No lots are stated in the material reviewed. Not stated

What the addenda changed

• No addenda were provided in the reviewed material. Not stated

Not covered in the documents we reviewed

• Contract value and the minimum annual turnover, minimum contract value and litigation/non-performance look-back years (template placeholders) are not filled in the reviewed pages.
• No addenda were provided; confirm there are no later changes to date, requirements or documents.
• Pages not reviewed (about 91 of 119 pages of D2), including Form of Tender, Bills of Quantities, drawings, specifications, Tender forms and the conditions of contract.
• Whether a pre-tender meeting or pre-arranged site visit will be held; the TDS says the site visit is not mandatory but gives no date.
• Tender-specific requirements for the 'Other Documents' under ITT 52.2 beyond the detailed work programme.
• Exact tender securing declaration form and the Tender-specific power of attorney format.
• Performance security requirements (TDS ITT 21.5 is N/A) and the required performance security amount, if any.
• Notes on the 15% margin of preference: TDS does not state whether it applies; criteria say it applies only if the TDS specifies it.

Terms explained

TDS (Tender Data Sheet)

Section II of the tender document that sets specific rules for this tender and overrides the general Instructions to Tenderers.

Tender-Securing Declaration

A signed and stamped form in which the bidder promises to honour its tender and accepts penalties, such as debarment, if it withdraws or fails to sign. Used here instead of a cash or bank security.

Responsive / non-responsive

A tender is responsive if it meets all mandatory requirements without material deviation. A non-responsive tender is rejected and cannot be corrected later.

AGPO

Access to Government Procurement Opportunities: reservations for youth, women and persons with disability. Not applicable here because the tender is open.

CR12

Certificate of Confirmation of Directors and Shareholding issued by the Registrar of Companies, required for registered companies.

NCA

National Construction Authority. Contractors must be registered and hold a valid certificate for the relevant building class.

Power of Attorney

A written document authorising the person who signs the tender to commit the company, required here as a tender-specific document.

Joint Venture (JV)

A temporary partnership of firms bidding together. Not relevant unless a bidder bids as a JV.

Lowest Evaluated Tender

The responsive bidder who passes the qualification and technical (70%) stages and has the lowest evaluated price.

Bill of Quantities (BoQ)

The priced schedule of works items that must be completed, signed and stamped with the tender.

Addendum

A written change or clarification issued by the procuring entity that overrides the original documents.