Renovation of Three Classrooms at Yao Kamolo Primary School - Karachuonyo NG-CDF Open Tender

What is being bought

Renovation of three classrooms at Yao Kamolo Primary School in Karachuonyo Constituency, Kendu Bay, procured as works by Karachuonyo NG-CDF under an open tender (reference KARACHUONYO/NG-CDF/EDU/YAOKAMOLO/PRY/18/2026/2027). Prices must be quoted in Kenya Shillings including all taxes and are fixed. Reviewed pages do not give the contract value or completion period.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tenders must be received by 11:00 AM on 11 November 2026 at the NG-CDF Office Tender Box or by delivery to the Fund Account Manager. No later addenda were provided, so this is the current deadline. D2 p.22

Bid / tender security

No cash or bank tender security is required. Instead, a duly filled, signed and stamped Tender Securing Declaration form must accompany the tender. Failure to include it makes the tender non-responsive. D2 p.22

Tender fee

Tender documents can be bought for a non-refundable fee of Ksh 1,000 in cash or banker's cheque, payable to Karachuonyo National Government Constituency Development Fund. Documents downloaded electronically are free of charge. D2 p.2

Site visit

Optional
Pre-tender site visit is NOT mandatory. Tenderers are encouraged, at their own cost and risk, to visit the site. D2 p.21

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.21

Reserved for

Not reserved. Open tender for all eligible tenderers. D2 p.22

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened publicly immediately after the deadline in the Boardroom on the first floor of the NG-CDF Office, Kendu Bay, in the presence of tenderers' representatives who choose to attend. D2 p.22

Tender validity

Tenders remain valid for 120 days from the date of opening of tenders. D2 p.2

Who can apply

• Open tender: the invitation is open to all eligible tenderers and is not reserved for youth, women, persons with disability or any other group. D2 p.22
• If the tenderer is a foreign tenderer (not registered in Kenya, or registered in Kenya with less than 51 percent Kenyan citizen ownership), it must source at least 40 percent of its contract inputs from national suppliers and contractors and provide documentary evidence of this. Foreign tenderers not meeting this are automatically disqualified. Standard rule D2 p.6
• Kenyan tenderers must show a valid tax compliance certificate or tax exemption certificate from the Kenya Revenue Authority. Standard rule D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration with the Registrar of Companies. Companies must also submit a recent CR12 issued within the last 12 months from the date of tender opening. Business-name firms must provide a Certificate of Registration and a certified ID copy of the sole proprietor. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and License for Building Works category 8 and above. D2 p.25
• Valid Tax Compliance Certificate from the Kenya Revenue Authority, which will be checked on the KRA TCC checker. It must be valid at least up to the tender closing date. D2 p.25
• Form of Tender duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer Eligibility Confidential Business Questionnaire, duly completed, signed and stamped in the format provided. D2 p.25
• Tender-specific written Power of Attorney authorising the signatory, duly signed, stamped and dated. D2 p.22
• Certificate of Independent Tender Determination, duly completed, signed and stamped in the format provided. D2 p.25
• Self Declaration (Form SD1) that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015, duly completed, signed and stamped. D2 p.25
• Self Declaration (Form SD2) that the tenderer will not engage in any corrupt or fraudulent practice, duly completed, signed and stamped. D2 p.25
• Declaration and Commitment to Code of Ethics form, duly completed, signed and stamped in the format provided. D2 p.25
• Bills of Quantities duly completed, signed and stamped by the tenderer in the format provided. D2 p.25
• Tenderer Information Form, duly completed, signed and stamped in the format provided. D2 p.25
• Tender Securing Declaration form, duly filled, signed and stamped, in the format provided in the tender document. No cash tender security is required. D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Valid current Trading License or Single Business Permit issued by the County Government, showing registration within the county of residence. D2 p.25
• Tender document must be paginated / serial numbered in continuous ascending order from the first page to the last, and tape bound and well presented. D2 p.25
• Detailed work programme must be submitted with the tender. D2 p.23

Experience, licences and financial capacity

Technical

• Minimum of five similar building contracts, 100 percent completed as prime contractor, JV member, management contractor or sub-contractor, scored 8 marks each (40 marks). Must be tabulated with project name, value, client/PE, contact person and supported by signed contracts and completion certificates. D2 p.28
• General experience under construction contracts for at least the last 3 years (10 marks). Scoring is part of the technical evaluation. D2 p.28
• Critical equipment (10 marks), leased or owned, with lease agreements or logbooks attached: at least one each of 15-ton tipper lorry, 1-ton pick-up, concrete mixer (0.3 to 1 cubic metre with batch weighing), concrete vibrator (40 to 60 mm) and excavator/backhoe. D2 p.28
• Key personnel (15 marks): Project Manager, one, B.Sc Civil Engineering or equivalent, registered by Engineers Board of Kenya; Site Agent, one, Diploma in Civil Engineering, Building or Construction; Artisan, one, Certificate in Building or equivalent. D2 p.28
• Technical proposal scored (10 marks): method statement, site organisation and organogram, mobilisation schedule and work programme. D2 p.29
• Additional information (5 marks): litigation information, current work commitments in tabular form, and ongoing contracts with NG-CDF Karachuonyo Constituency in tabular form. D2 p.29
• Subcontracting permitted up to 10 percent of the total contract amount. Tenderers planning to subcontract more than 10 percent must name the activities and subcontractors in the Form of Tender with their qualifications and experience. D2 p.23

Financial

• Financial capability (10 marks): access to liquid assets, unencumbered real assets, lines of credit or other finance sufficient for the construction cash flow. The amount required is blank in the reviewed pages. Not stated D2 p.28
• Audited balance sheets for the last 3 years (2023, 2024 and 2025) must show current soundness and prospective long-term profitability; scored (5 marks) on turnover against project cost. D2 p.29
• Turnover scoring: 5 marks if turnover is at least 5 times the project cost, 3 marks if at least 3 times, 2 marks if equal to project cost, 1 mark if lower; 0 if no audited reports attached. D2 p.29

How and where to submit

• Tenders must be physical, sealed and delivered in person or by post. Deposit in the NG-CDF Tender Box on the ground floor of the Karachuonyo NG-CDF Office, or send to the Fund Account Manager, P.O. Box 36-40301 Kendu Bay. D2 p.2
• Submit one original and one copy of the tender. Mark the original ORIGINAL and the copy COPY. D2 p.22
• Sealed envelope bearing the tender name and reference number, marked with the category number, with the name and address of the Procuring Entity and the tenderer. Separate inner envelopes for original and copies. D2 p.13
• Serialise all pages of the tender chronologically. D2 p.2
• Sealed envelopes must be clearly marked with the category number (tender no.) and deposited at the NG-CDF Office Tender Box or sent to the Fund Account Manager. D1 p.2

Lots and categories

• No lots. Single contract for the three classrooms. Not stated D2 p.24

Not covered in the documents we reviewed

• Addenda [A1] and later: none provided, so any change to the deadline or requirements is unknown. Check the portal and the Procuring Entity before submitting.
• Contract value or budget for the three classrooms.
• Completion period or construction duration.
• Minimum average annual construction turnover amount (form blank in the reviewed pages).
• Financial capability amount required (blank in the reviewed pages).
• Number of years for litigation and non-performance history (blanks).
• Pre-tender meeting date and location, if any; only the site visit is noted as optional.
• Performance security requirements (TDS ITT 21.5 N/A in reviewed pages).
• Full Bills of Quantities, drawings and specifications (Sections V-VII) were not reviewed.
• Reviewed pages cover 28 of 118 pages of D2; other tender forms and general conditions may contain more requirements.
• Whether the NCA category 8 requirement covers this scope of works has not been checked against the BOQ.

Terms explained

TDS

Tender Data Sheet: the tender-specific section that sets values such as deadlines, security rules and copy numbers for this tender.

ITT

Instructions to Tenderers: the standard rules for preparing, submitting and evaluating tenders.

Tender Securing Declaration

A signed, stamped form in which the tenderer declares it will accept sanctions (such as debarment) if it withdraws or fails to sign the contract. It is used instead of cash or bank security here.

Responsive / non-responsive

A tender is responsive if it meets all mandatory requirements in the document. A non-responsive tender is rejected and not evaluated further.

NCA

National Construction Authority, which registers contractors by category. Building Works 8 and above is required here.

CR12

Certificate of Confirmation of Directors and Shareholding issued by the Registrar of Companies, required within the last 12 months.

TCC

Tax Compliance Certificate issued by the Kenya Revenue Authority and valid at least up to the closing date.

Power of Attorney

A written authorisation allowing a named person to sign and bind the tenderer to this tender.

Preliminary evaluation

The first pass/fail check of mandatory documents before technical scoring.

Lowest evaluated tender

The responsive tender that passes qualification and has the lowest price after evaluation, which is recommended for award.

Post-qualification

Due diligence on the lowest tenderer after evaluation to confirm its information before award.

JV

Joint Venture, where two or more firms bid together. Not allowed here as the maximum number of members is N/A.

Turnover multiple

Average annual construction turnover compared with project cost, used for scoring.