10,000 Litre Water Tank Supply and Installation plus 50 Fruit Trees: Lwanda, Wanggot, Kotieno Gumba Schools

What is being bought

Karachuonyo NG-CDF is inviting open (national) tenders to purchase and install 10,000 litre water tanks and plant fifty fruit trees at Lwanda, Wanggot and Kotieno Gumba Primary Schools in Karachuonyo Constituency, Kenya. The number of tanks is not stated in the material reviewed. Tender reference KARACHUONYO/NG-CDF/ENV/2/2026/2027, category Works.

Key facts

Closing

Wed 11 Nov 2026, 11:00 am
Tenders must be physically delivered to the address for submission on or before this date and time. Late tenders are rejected. Electronic submission is not permitted. D2 p.2

Bid / tender security

No cash, bank guarantee or bankers cheque tender security is required. Instead, the bidder must attach a duly filled, signed and stamped Tender Securing Declaration form in the format provided. If the bidder withdraws during validity or fails to sign the contract, the declaration may be executed and the PE may recommend debarment to the PPRA. D2 p.22

Tender fee

A complete set of hard copy tender documents costs Ksh 1,000 (non-refundable), paid in cash or banker's cheque payable to Karachuonyo National Government Constituency Development Fund. Documents downloaded electronically are free of charge. D2 p.2

Site visit

اختياري
Site visit is optional (not mandatory). Tenderers are encouraged to visit and examine the sites at their own cost and risk. No site visit date is given in the material reviewed. D2 p.21

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.21

Reserved for

Not reserved. The invitation is open to all eligible tenderers. The portal lists no reserved group, and the tender notice marks this tender as Open. D2 p.22

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened in public immediately after the deadline, in the Boardroom on the first floor of the Karachuonyo NG-CDF Office, P.O Box 36-40301 Kendu Bay. Bidders' designated representatives may attend. D2 p.2

Tender validity

Tenders remain valid for 120 days from the date of opening of tenders. D2 p.2

Who can apply

• Tendering is open to all qualified and interested tenderers under an open (national) tender method. The TDS confirms the invitation is open to all eligible tenderers and is not reserved for any group. D2 p.2
• Joint ventures (JVs) are allowed. The TDS sets no maximum number of JV members. A JV must seek exemption from the Competition Authority of Kenya as a condition of award and signature, not as a condition for tender. D2 p.6
• Foreign tenderers (not registered in Kenya, or under 51 percent Kenyan ownership) must show they source at least 40 percent of contract inputs (supplies, subcontracts and labour) from national suppliers and contractors, with documentary evidence. JVs with foreign members are treated similarly. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration with the Registrar of Companies. Companies must submit a recent CR12 issued within the last 12 months from the tender opening date. Sole proprietors or business names must provide a Certificate of Registration and certified ID copy. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate and Licence for Building Works 8 and above. Note the conflicting ITT 3.12 wording listed under conflicts. Conflicting D2 p.25
• Valid Tax Compliance Certificate issued by KRA, verifiable on the KRA TCC checker. It must be valid at least up to the tender closing date. D2 p.25
• Form of Tender duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer's Eligibility Confidential Business Questionnaire, completed, signed and stamped in the format provided. D2 p.25
• Tender-specific written Power of Attorney authorising the signatory, as required by ITT 22.3. It must be duly signed, stamped and dated and show the signatory's typed name and position. D2 p.22
• Certificate of Independent Tender Determination, completed, signed and stamped in the format provided. D2 p.25
• Self Declaration (Form SD1) that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015, completed, signed and stamped. D2 p.25
• Self Declaration (Form SD2) that the tenderer will not engage in any corrupt or fraudulent practice, completed, signed and stamped. D2 p.25
• Declaration and Commitment to Code of Ethics form, completed, signed and stamped in the format provided. D2 p.25
• Bills of Quantities completed, signed and stamped in the format provided. D2 p.25
• Tenderer Information Form, completed, signed and stamped in the format provided. D2 p.25
• Tender Securing Declaration form, dully filled, signed and stamped in the format provided in the tender document. D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Valid current Trading Licence or Single Business Permit issued by the County Government, showing registration within the county of residence. D2 p.25
• Detailed work programme, listed in the TDS as an other required document. The stage at which it is needed is not stated. D2 p.23

Experience, licences and financial capacity

Technical

• Specific experience: at least five similar building contracts, each satisfactorily and 100% completed as prime contractor, JV member, management contractor or sub-contractor. Each contract scores 8 marks (40 marks total). Tabulate project name, value, client and contact person; attach signed contracts and completion certificates. D2 p.28
• General experience in construction contracts (prime contractor, JV member, sub-contractor or management contractor) for at least the last 3 years. Worth 10 marks. The project count in the scoring text is garbled in the copy reviewed. D2 p.28
• Critical equipment (10 marks): at least one each of 15-ton tipper lorry, 1-ton pick-up, concrete mixer (0.3m3 to 1m3 with batch weighing), concrete vibrator (40mm to 60mm) and excavator/backhoe. Equipment may be owned or leased; lease agreements or logbooks must be attached. D2 p.28
• Key personnel: a Project Manager with a B.Sc in Civil Engineering or equivalent, registered by the Engineers Board of Kenya; a Site Agent with a Diploma in Civil Engineering, Building or Construction or equivalent; and an Artisan with a Certificate in Building or equivalent from a recognised institution. Read experience figures are unclear in the copy. D2 p.28
• Technical score: 100 marks in total. Bidders must reach a minimum technical score of 70% to proceed to financial evaluation. D2 p.29
• Other technical requirements (10 marks): method statement, site organisation and organogram, mobilisation schedule and work programme. D2 p.29
• Additional information (5 marks): litigation information, a tabular list of current work commitments as main contractor or sub-contractor, and a tabular list of ongoing contracts with NG-CDF Karachuonyo Constituency. D2 p.29
• Subcontracting permitted up to 10 percent of the total contract amount. Bidders planning to subcontract more than 10 percent must name the activities and subcontractors and their qualifications in the Form of Tender. D2 p.23

Financial

• Financial capability: the tenderer must show access to liquid assets, unencumbered real assets, lines of credit or other finance sufficient for the construction cash flow. The Kenya Shilling amount is not filled in the copy reviewed. Not stated D2 p.27
• Financial capability score: 5 marks if financial resources equal or exceed the project cost; 2.5 if below; 0 if no sources indicated. D2 p.28
• Audited balance sheets (or equivalent statements) for 2023, 2024 and 2025 must show current soundness and long-term profitability. Scoring is based on turnover against project cost (5 times for 5 marks, 3 times for 3 marks, 1 times for 2 marks, below cost for 1 mark, none for 0). D2 p.29
• Minimum average annual construction turnover is required, but the Kenya Shilling amount is not filled in the copy reviewed. Not stated D2 p.30

How and where to submit

• Physical hard copy only. Electronic tenders are not permitted. D2 p.2
• Submit one original and one copy. Mark the original 'ORIGINAL' and the copy 'COPY'. D2 p.2
• Deliver in plain sealed envelopes marked with the tender number, to the Tender Box on the ground floor of the Karachuonyo NG-CDF Office, Kendu Bay, or post to the Fund Account Manager, P.O Box 36-40301 Kendu Bay. Inner envelopes must show the PE name and address, the tenderer name and address, and the tender reference number. D1 p.2
• Every page must be serialised and paginated in continuous ascending order (1, 2, 3 ... n). The tender must be tape-bound and well presented. D2 p.25
• Serialise all pages of the tender documents submitted, chronologically. D2 p.2
• Late applications will not be accepted. D1 p.2
• Physical tender submission address: Tender Box on the ground floor of the Karachuonyo NG-CDF Office, P.O Box 36-40301 Kendu Bay. Enquiries and document purchase: Fund Account Manager, cdfkarachuonyo@ngcdf.go.ke. D2 p.2

Lots and categories

• No lots are stated in the material reviewed. Not stated D2

Not covered in the documents we reviewed

• Addenda (A1, A2 and later) were not provided, so changes to dates, requirements or eligibility cannot be checked.
• Contract value or estimated budget is not stated.
• Minimum average annual construction turnover amount and number of years are blank in the copy.
• Financial capability amount and number of years are blank in the copy.
• Number of similar contracts/years for litigation history and history of non-performance is blank.
• Section V Drawings, Section VI Specifications and Section VII Bills of Quantities were not provided, so technical scope and quantities are unknown.
• Contract completion or delivery period, payment terms, performance security and liquidated damages are not stated.
• Pre-tender meeting details (if any) are not stated.
• Pages 3-5, 7-9, 11, 15, 17-20, 24, 26, 32-61 and standard forms (Section IV) were not reviewed.
• Number of copies of the tender beyond the one copy stated and the number of PE representatives signing the Form of Tender.
• Experience figures for key personnel (total and similar years, and marks) are unclear in the copy.
• Lots or multiple-contract structure is not stated.

Terms explained

TDS

Tender Data Sheet: the tender-specific section that overrides the standard Instructions to Tenderers (ITT).

Tender Securing Declaration

A signed, stamped form in which the bidder promises to honour the tender if awarded and not withdraw during validity. Used here instead of a cash or bank guarantee.

Power of Attorney

A written document authorising the named person to sign and bind the company to the tender.

CR12

Certificate of Confirmation of Directors and Shareholding issued by the Registrar of Companies, needed as proof of company registration.

NCA

National Construction Authority: the regulator for construction contractors. Registration is needed for construction works in Kenya.

TCC

Tax Compliance Certificate issued by the Kenya Revenue Authority (KRA), verifiable on the KRA checker.

Responsive / non-responsive

A tender is responsive if it meets all mandatory requirements. A non-responsive tender is rejected and not evaluated further.

JV

Joint Venture: two or more firms bidding together. It needs a single authorised signatory and must seek competition exemption if required.

Form SD1 / SD2

Self-declarations that the bidder is not debarred from public procurement (SD1) and will not engage in corrupt or fraudulent practices (SD2).

PPRA

Public Procurement Regulatory Authority, which may debar firms from public tenders.

Pass mark

Minimum technical score (70 out of 100) a bidder must reach before financial evaluation.

Lowest evaluated tender

The responsive bidder who passed qualification and technical evaluation and offered the lowest price, who is then recommended for award subject to due diligence.