Proposed construction of two four-door pit latrines (s…

What is being bought

Twendane Primary School's Project Management Committee invites sealed tenders for proposed construction to completion of a four-door pit latrine for staff (two doors for persons living with disabilities) and a four-door pit latrine for boys (one door for persons living with disabilities) with a urinal, including excavation, foundation walling, roofing, tiling and painting, at Twendane Primary School, Gilgil Constituency. The tender data sheet gives construction works commencing 15 November 2026 to 15 December 2026. Bills of quantities are in D3.

What could disqualify you

Late tenders are declared late, rejected and returned unopened. D2 p.16
Tender not accompanied by a substantially responsive tender security (if required) is rejected as non-responsive. Standard rule D2 p.15
A tender valid for a shorter period than required is rejected as non-responsive. Standard rule D2 p.14
Failure to submit the mandatory information or to pass preliminary examination makes the tender non-responsive and it will not be considered further. D2 p.26
If a tenderer fails to submit the required information, its tender will be rejected. Standard rule D2 p.14
A tenderer proven to be involved in corrupt, coercive, obstructive, collusive or fraudulent practice is automatically disqualified. Standard rule D2 p.9
Tenderers that are debarred from public procurement are ineligible to tender. Standard rule D2 p.10
Submitting more than one tender, or being in more than one tender as a JV or subcontractor, results in disqualification of all tenders involved. Standard rule D2 p.9
Any tender containing alterations to the forms, or lacking the signature of the authorised person, may be non-compliant. Forms must be completed without alterations. Unverified D2 p.13

Key facts

Closing: Mon 9 Nov 2026, 10:00 am
Tender closing and submission deadline: 9 November 2026 at 10:00 a.m. No addenda were provided to change this. P
Bid / tender security: Conflict: the TDS requires a tender security of an amount equal to the bid price (no figure stated), in a form from a financial institution recognised by the CBK or insurance company approved by PPRA. The advert security column is blank. See conflicts. Conflicting D2 p.24
Tender fee: KES 1,000 non-refundable fee to inspect and obtain a complete set of tender documents, paid by bankers cheque or cash payable to the School Office during normal working hours. Unverified D1 p.1
Site visit: Optional
Site visit is encouraged, not mandatory, at the tenderer's own cost and risk. No site visit date is stated. Standard rule D2 p.11
Pre-bid meeting: Not stated in the documents we reviewed Not stated D2 p.23
Reserved for: No reservation to any group is stated. The advert lists the category as open and the portal lists no reserved groups. Unverified D1 p.1
Contract value: Not stated in the documents we reviewed Not stated
Tender opening: Tenders will be opened immediately at 10.00 a.m. in the presence of tenderers or their representatives, at the NG-CDF Gilgil Boardroom, P.O. Box 524-20116 Gilgil (TDS ITT 26.1). Unverified D1 p.1
Tender validity: Tenders remain valid for 120 days from the closing date. A tender valid for a shorter period is rejected. D2 p.23

Who can apply

Open tender: the advert lists the category as open. No reservation to a specific group is stated. Unverified D1 p.1

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Details and evidence of experience in works of a similar nature and size for each of the last TWO years, with certificates of practical completion and client contacts. D2 p.26
Qualifications and experience of key site management and technical personnel, with an undertaking that they will be available for the works. D2 p.26
Serialise (number) ALL pages of each bid submitted. Tender must be chronologically serialised. D2 p.26

Financial

Evidence of the adequacy of working capital for the proposed works (access to lines of credit and availability of other financial resources). D2 p.26
Prices must be quoted in Kenya shillings, net inclusive of all taxes, and remain valid for 120 days from the closing date. Prices are fixed (not adjusted). Unverified D1 p.1

How and where to submit

Physical (hard copy) submission only. Tenderers may not submit electronically. Submit one original only. Deliver in a plain sealed envelope marked with the tender name and reference number TWEPRY/TOILET/02/2026-2027. Address per the tender data sheet: Headteacher, Twendane Primary School, P.O. Box 35-20116 Gilgil. The advert says deposit in the Tender Box outside the NGCDF Office. See conflicts. Conflicting D1 p.1
Original only: ITT 1.1 says in addition to the original of the tender the number of copies is ORIGINALS ONLY; the tender must be marked ORIGINAL. D2 p.24
Withdrawal, substitution or modification notices must be clearly marked and received before the submission deadline. Standard rule D2 p.16

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender security amount: TDS ITT 21.1 requires a tender security of Kshs. equal to the bid price, but no figure is given. The advert's Tender Security column is blank. Ask the Procuring Entity for the exact amount and form before bidding. (D1 Advert p.1; D2 TDS ITT 21.1 p.24)
Where to deliver tenders: Advert says deposit in the Tender Box outside the NGCDF Office. TDS ITT 24.1 says deliver to the Headteacher, Twendane Primary School, P.O. Box 35-20116 Gilgil. Confirm the drop-off point. (D1 Advert p.1; D2 TDS ITT 24.1 p.24)
Years of similar experience required: Advert requires evidence of similar work for the last five years. Evaluation criteria require experience for the last TWO years. (D1 Advert p.1; D2 Section III mandatory item ix p.26)
NCA category: Advert requires NCA 8 for building works only. Evaluation criteria require NCA category 8 and above. (D1 Advert p.1; D2 Section III mandatory items ii-iii p.26)

Not covered in the documents we reviewed

Tender security amount and form (TDS ITT 21.1 gives no figure)
Contract value or budget and performance security amount
Any addenda or clarifications after 3 November 2026
Pre-tender meeting or site visit date and time, if any
Exact tender box location (advert vs TDS)
Details of the Section III financial thresholds (turnover, years of experience, number of contracts) which are blank in the template pages reviewed
Sections V to VII (drawings, specifications, bill of quantities totals) and Section IX special conditions, not reviewed in full; D3 has only 4 of 14 pages reviewed
Form of tender and tender security form contents beyond the pages reviewed

Terms explained

TDS: Tender Data Sheet: the tender-specific section that sets values such as the deadline, validity and security amount, overriding the general instructions.
Tender security: A guarantee or cheque lodged with the bid to show seriousness; it can be forfeited if the bidder withdraws or fails to sign the contract.
Responsive / non-responsive: A tender is responsive if it meets all the stated requirements; non-responsive tenders are rejected without further review.
NCA: National Construction Authority: contractors must hold a registration certificate and a practising licence in the right category to do construction works.
AGPO: Affirmative action procurement reserving some tenders for youth, women and persons with disability. Not applied to this tender.
MR: Abbreviation for Mandatory Requirement used in some tender documents; here, items in the mandatory list must all be met.
JV: Joint venture: two or more firms bidding together. The TDS says no maximum number of JV members is set; joint bids are not explicitly invited.
CR12: Company return of directors and shareholders issued by the Business Registration Service.
Beneficial ownership disclosure: A form naming the real people who own or control the company, required with the bid.

Proposed construction of two four-door pit latrines (staff and boys) at Twendane Primary School, Gilgil