Construction to completion of students dormitory at Ko…

What is being bought

Construction to completion of a students dormitory at Korwa Mixed Secondary School under Suna East NG-CDF, reference SUNE/NG-CDF/SSP/VI/2026-2027, open tender for works, single contract (no lots). The reviewed pages do not state quantities, drawings, the school site address or a contract value; these are in the unreviewed Bills of Quantities and specification sections.

What could disqualify you

Late tenders will be rejected. Tenders arriving after the deadline are declared late, rejected and returned unopened. D2 p.7
Any tender not accompanied by a substantially responsive tender security or tender-securing declaration will be rejected as non-responsive. Standard rule D2 p.18
Tenders that do not pass the preliminary examination (mandatory checks, including the seven listed preliminary criteria) are treated as non-responsive and are not evaluated further. D2 p.31
A tender valid for a shorter period than the required tender validity is rejected as non-responsive. Standard rule D2 p.18
If a tenderer fails to submit the information required for ownership and conflict-of-interest checks, or the Procuring Entity cannot verify it, the tender will be rejected. Standard rule D2 p.17
Alternative tenders are not considered, and alternative completion times and alternative technical solutions are not permitted. D2 p.28

Key facts

Closing: Mon 16 Nov 2026, 10:00 am
Tenders must be received by the Procuring Entity on or before 16 November 2026 at 10:00 a.m. local time. The portal closing date and time match the invitation and advert. Late tenders are rejected. P
Bid / tender security: Conflicting statements: the invitation requires a bid security of 3 percent of the bid price with all tenders. The TDS says a tender security shall not be required and a tender-securing declaration shall be required. Section III lists a bid bond of 3 percent of the total contract value as a mandatory preliminary check. Ask the Procuring Entity which applies before submitting. Conflicting D2 p.7
Tender fee: Tender documents may be obtained free of charge from the Suna East NG-CDF office in Migori Town during office hours or downloaded free from https://tenders.go.ke. No fee is stated for submitting a tender. D2 p.7
Site visit: Optional
A pre-arranged pre-tender site visit will not take place. Interested bidders may still visit the site at their own cost and risk to clarify matters. D2 p.28
Pre-bid meeting: Optional
No pre-tender meeting or conference will take place. D2 p.28
Reserved for: Conflicting statements: the TDS says the invitation is open to all and extended to women enterprises, youth enterprises and enterprises of persons living with disability for reservations. The portal lists no reserved group, the advert target group is General, and the invitation says open to all qualified tenderers. Conflicting D2 p.30
Contract value: Not stated in the documents we reviewed Not stated D2
Tender opening: Public opening immediately after the closing deadline, at the Fund Account Manager office, Suna East NG-CDF, P.O Box 923 - 40400, Suna - Migori (offices in Migori Town adjacent to IEBC offices). Bidders or their representatives may attend. Four Procuring Entity representatives sign. Unverified D2 p.29
Tender validity: Tenders remain valid for 120 days. The source documents disagree on the start date (opening of tenders in the invitation, or the tender submission deadline in ITT 20.1). A tender with a shorter validity is rejected. Conflicting D2 p.7

Who can apply

Tendering is stated as open to all qualified and interested tenderers in the invitation, subject to the eligibility and qualification rules below. Reservations for women, youth and persons with disability are a separate conflict, see reserved_for. D2 p.7
A joint venture (JV) is treated as a foreign tenderer if its member firms are not registered in Kenya, or are registered in Kenya but have less than 51 percent ownership by Kenyan citizens. A JV may not subcontract more than 10 percent of the contract price to foreign firms, excluding provisional sums. Standard rule D2 p.13

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Completed Form of Tender, with priced Bill of Quantities, tender security or tender-securing declaration, written authorization of the signatory, qualification documents and a technical proposal, as listed in ITT 13.1 and the tender-specific rules. Standard rule D2 p.16
Preliminary mandatory check: certificate of registration or incorporation, certified CR12, valid tax registration certificate, valid tax compliance and valid business permit must be submitted and pass the preliminary examination. D2 p.31
Preliminary mandatory check: a valid NCA registration (Category 8 and above) is listed as a preliminary responsiveness criterion. See conflicts: ITT 3.12 says NCA registration is only needed before contract award. Conflicting D2 p.31
Qualification form item: the tenderer has produced a current tax clearance certificate or tax exemption certificate issued by the Kenya Revenue Authority. D2 p.35
Financial qualification forms FIN-3.1 (financial capability, with attachments) and FIN-3.2 (average annual construction turnover) must be completed, and audited accounts attached as stated in the evaluation criteria. D2 p.36
Technical evaluation attachments: completion certificates for the qualifying building works contracts, a letter from a commercial bank indicating credit addressed to the FAM/Head of Procuring Entity, and audited accounts for 2021. D2 p.32

Required only in some situations

A Kenyan tenderer must provide a valid tax clearance certificate or tax exemption certificate issued by the Kenya Revenue Authority. Standard rule D2 p.13
If tendering as a joint venture, a copy of the Joint Venture Agreement entered into by all members must be included with the tender. Alternatively, a signed letter of intent to execute a JV agreement by all members, submitted with the tender, is accepted. Standard rule D2 p.16

Experience, licences and financial capacity

Technical

Experience in building works: 3 years and above in building works (from the date of the first LPO or contract attached) scores full marks; lower years are scored pro-rata. D2 p.32
Magnitude of business in building works: cumulative value of LPOs or contracts for 2020, 2021 and 2022 of KSh 3,000,000 and above scores full marks, with completion certificates to be attached; lower values are pro-rated. D2 p.32
Number of businesses in building works: 5 businesses or more in 2020, 2021 and 2022 scores full marks; fewer are pro-rated. D2 p.32
Minimum technical score of 70 marks is needed to proceed to the financial stage. D2 p.32
Up to 15 percent of the total contract amount may be subcontracted. Tenderers planning to subcontract more than 10 percent of total work volume must name the activities and subcontractors with their qualifications and experience in the Form of Tender. Specialized subcontractors may be proposed for electrical, roofing and plumbing works. D2 p.30

Financial

Access to credit: a letter from a commercial bank indicating the amount of credit, addressed to the FAM/Head of Procuring Entity. KSh 500,000 and above scores full marks; lower amounts are pro-rated. D2 p.32
Liquidity ratio (current assets divided by current liabilities) of 1:1 and above scores full marks, supported by audited accounts for 2021. D2 p.32
Award is made to the lowest evaluated bidder after the technical stage. D2 p.33
Prices must be quoted in Kenya Shillings and include all taxes. Prices quoted are fixed. D2 p.7
Prices quoted by the tenderer are fixed (not subject to adjustment). D2 p.28
Performance security is furnished by the successful tenderer within 21 days of receiving the Letter of Acceptance. Its amount and form are set by the contract documents; the amount is not stated in the reviewed pages. Standard rule D2 p.26

How and where to submit

Tender submission is by physical sealed envelope delivered to the tender box at the Suna East NG-CDF office. Electronic tenders will not be permitted according to the invitation, although the TDS also refers to electronic submission. See conflicts. Conflicting D2 p.7
Delivery address for submission: FUND Account Manager, Suna East NG-CDF, P.O Box 923 - 40400, Suna - Migori. Offices in Migori Town, adjacent to IEBC offices. D1 p.2
Envelope marking: the completed tender must be in a plain sealed envelope marked with the tender number, and the inner envelopes must show the Procuring Entity name and address, the tenderer name and address, and the tender reference number. Mark one envelope ORIGINAL and one COPIES. Standard rule D2 p.19
In addition to the original, submit 1 copy, marked COPY. D2 p.29
Every page of the tender must be chronologically serialized (numbered in order). D2 p.7
The tender must be typed or written in indelible ink and signed by a person authorized to sign for the tenderer. Authorization is a sworn affidavit and a written power of attorney. Name and position must be typed below each signature. D2 p.29
The tender must be written in English. Supporting documents in other languages need a notarized English translation of the relevant passages. Standard rule D2 p.16

Lots and categories

Lot N/A: The tender is a single contract with no lots. Lot-based rules do not apply. D2 p.28

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Bid security amount and form: Invitation item 7 requires a bid security of 3 percent of the bid price with all tenders. TDS ITT 21.1 says a tender security shall not be required and a tender-securing declaration shall be required. Section III preliminary criteria list a bid bond of 3 percent of the total contract value (base differs too). (D2 p.7 (invitation item 7); D2 p.29 (TDS ITT 21.1); D2 p.31 (Section III preliminary criteria item 7))
Submission method: TDS ITT 24.1 says tenders shall be submitted electronically and TDS ITT 27.1 says submission through tenders.go.ke. Invitation item 9 says electronic tenders will not be permitted and the advert says sealed envelopes are deposited in the tender box. The portal record lists written physical submission only. (D2 p.29 (TDS ITT 24.1 and 27.1); D2 p.7 (invitation item 9); D1 p.2 (advert); P (portal submission methods))
Reserved groups: TDS ITT 35.2 says the invitation is open to all and extended to women, youth and persons with disability enterprises for reservations. The portal lists no reserved groups, the advert target group is General and the invitation says tendering is open to all qualified tenderers. (D2 p.30 (TDS ITT 35.2); P (reserved groups); D1 p.1 (target group General); D2 p.7 (invitation item 2))
NCA registration timing: ITT 3.12 says NCA registration is not a condition for tender but is a condition of contract award and signature. Section III lists valid NCA registration Category 8 and above as a mandatory preliminary responsiveness check at tender stage. (D2 p.13 (ITT 3.12); D2 p.31 (Section III preliminary criteria item 4))
Tender validity start date: Invitation item 6 says validity runs 120 days from the date of opening of tenders. ITT 20.1 says validity starts from the date fixed for the tender submission deadline. (D2 p.7 (invitation item 6); D2 p.18 (ITT 20.1))

Not covered in the documents we reviewed

No addenda (A1, A2 and later) were provided, so any changes to dates, security or requirements are unknown.
Bills of Quantities, drawings and specifications (Sections V to VII) were not reviewed, so quantities, site location and scope details are not confirmed.
Contract value or cost estimate is not stated in the reviewed pages.
Performance security amount and form are not stated in the reviewed material.
Date and time of the deadline for written questions: ITT 8.2 says not later than 16 November 2026, which is the same as the closing date. Confirm with the Procuring Entity.
Blanks in the TDS and Section III forms: maximum JV members, minimum average annual turnover, years of experience and litigation history, number of similar contracts and minimum value.
Full Section IV forms, including Form of Tender sign-off, CON-2 forms and EXP forms, were partly reviewed.
Pages of the general instructions not provided (for example ITT 3.3 to 3.11, 14 to 16, 30 to 33, 38 to 47) may contain additional rules.
Whether the Section III criteria for the bid bond (3 percent of contract value) or the invitation (3 percent of bid price) apply cannot be settled from the documents alone.

Terms explained

TDS (Tender Data Sheet): Section II of the tender document with tender-specific rules that override the general Instructions to Tenderers.
ITT: Instructions to Tenderers, the standard general rules for preparing and submitting tenders.
Tender security / bid security: Money or guarantee submitted with the tender to cover withdrawal or failure to sign the contract. Here the documents disagree on whether it is required.
Tender-Securing Declaration: A signed declaration on a prescribed form that the tenderer will accept the security obligations, used instead of a cash or bank guarantee where the TDS specifies it.
Responsive / non-responsive: A tender that meets all mandatory requirements is responsive; one that does not is rejected before evaluation.
Preliminary examination: The first check of mandatory documents and requirements. Tenders failing it are not evaluated further.
NCA: National Construction Authority, which registers contractors by category for construction works in Kenya.
JV (joint venture): Two or more firms bidding together. Requires a JV agreement or letter of intent and has ownership and nationality rules.
Performance security: Security the winning bidder provides after award, within 21 days of the Letter of Acceptance, before the contract is signed.
Letter of Acceptance: Notice from the Procuring Entity that the tender has been accepted, starting the performance security and contract-signing steps.
FAM: Fund Account Manager of the NG-CDF office, to whom submissions and bank credit letters are addressed.
Affidavit and power of attorney: Sworn statement and written document authorizing a person to sign and bind the tenderer.
LPO: Local Purchase Order, a buyer's order used as proof of past contracts for experience scoring.
Reservations (AGPO-type): Preference for certain groups such as women, youth and persons with disability enterprises, where the tender documents say so.
Lowest evaluated bidder: After the technical pass mark, the tenderer whose evaluated price is lowest is recommended for award.

Construction to completion of students dormitory at Korwa Mixed Secondary School (Suna East NG-CDF, SUNE/NG-CDF/SSP/VI/2026-2027)