Proposed construction to completion of two classrooms at Kwa Primary School, Suna East NG-CDF (SUNE/NG-CDF/PSP/VII/2026-2027)

What is being bought

Suna East NG-CDF is inviting sealed tenders for the construction to completion of two classrooms at Kwa Primary School in Suna East Constituency, Migori County. The tender is an open tender under a standardized tender document, with a single contract (no lots).

Key facts

Closing

Mon 16 Nov 2026, 10:00 am
Tenders must be deposited on or before 16 November 2026 at 10:00 a.m. local time. The closing date is also shown on the portal and TDS. The invitation clause 9 gives a conflicting date of 3 June 2026. Conflicting D1 p.2

Bid / tender security

No cash or bank tender security is required. A Tender-Securing Declaration (form in Section IV) is required instead. No amount is stated. If a declaration is executed, the procuring entity recommends debarment to PPRA. D2 p.29

Tender fee

Tender documents may be obtained for free from the Suna East NG-CDF office in Migori Town during normal working hours or downloaded from the portal. D1 p.1

Site visit

Optionnel
Site visit is optional. Interested bidders may visit the site for any clarification, at their own cost and risk. No pre-arranged site visit will take place. D2 p.28

Pre-bid meeting

Optionnel
No pre-tender conference will take place. Questions must be submitted in writing to reach the procuring entity not later than 16 November 2026. D2 p.28

Reserved for

Portal record says reserved for AGPO. Advert lists target group General for this tender. TDS says invitation is open to all and extended to women enterprises, youth enterprises and enterprises of persons living with disability under reservations. Conflicting D2 p.30

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened publicly immediately after the deadline in the presence of tenderers' representatives who choose to attend, at Suna East NG-CDF offices, Migori Town, adjacent to IEBC offices. Unverified D2 p.29

Tender validity

Tenders remain valid for 120 days from the date of opening. D2 p.7

Who can apply

• Tendering is open to all qualified and interested tenderers according to the invitation. The TDS also says the invitation is extended to reserved groups (see reserved_for), which conflicts with the advert and portal. Conflicting D2 p.7
• A joint venture (JV) is treated as a foreign tenderer if its member firms are not registered in Kenya, or are registered in Kenya but have less than 51 percent ownership by Kenyan citizens. A JV may not subcontract more than 10 percent of the contract price to foreign firms. Standard rule D2 p.13

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Form of Tender completed and signed, including total price in words and figures, one-tender-per-tender declaration, suspension and debarment declaration and fraud and corruption certification. Standard rule D2 p.15
• Priced Bill of Quantities completed in accordance with the instructions (all unit rates and prices in Kenya Shillings). Standard rule D2 p.15
• Tender-Securing Declaration (form in Section IV) as stated in the TDS, since a cash Tender Security is not required. D2 p.29
• Written confirmation authorizing the person who signs the tender: according to the TDS this is a sworn affidavit and a written power of attorney. D2 p.29
• Documentary evidence of qualifications (eligibility and experience forms, financial documents and forms listed in Section III and Section IV) and a technical proposal covering work methods, equipment, personnel and schedule. Standard rule D2 p.15
• Tax clearance certificate or tax exemption certificate issued by the Kenya Revenue Authority, for Kenyan tenderers. Tax compliance is also a preliminary mandatory criterion. Standard rule D2 p.13
• Certificate of registration or incorporation, Certified CR12, and valid tax registration certificate. These are preliminary mandatory criteria checked for responsiveness. D2 p.31
• Valid NCA registration Category 8 and above is listed as a preliminary mandatory criterion, but ITT 3.12 says NCA registration is not a condition for tender and is required only before contract award. Conflicting D2 p.31

Required only in some situations

• Valid business permit from Suna East Constituency is a preliminary criterion marked as applying to Suna East and Suna West only. D2 p.31
• Registration with the National Construction Authority is a condition of contract award and signature, not of tendering. The selected tenderer is given an opportunity to register before award. Standard rule D2 p.13

Experience, licences and financial capacity

Technical

• Subcontracting permitted up to a maximum of 15 percent of the total contract amount. If more than 10 percent of total volume of work is subcontracted, the activities and subcontractor details, qualifications and experience must be stated in the Form of Tender. D2 p.30
• Specialized subcontractors may be proposed for electrical works, roofing works and plumbing works; their qualifications may be added to the tenderer's qualifications. D2 p.30
• Alternative tenders, alternative completion times and alternative technical solutions are not allowed. Prices are fixed. D2 p.28
• Tenderer must submit a technical proposal showing work methods, equipment, personnel and schedule in enough detail to show it can meet the work requirements and completion time. Standard rule D2 p.17
• Preliminary and technical evaluation: experience in building works (3 years and above scores 10 marks; 3,000,000 KES cumulative business in 2020-2022 scores 15 marks; 5 businesses in 2020-2022 scores 10 marks). Pass mark is 70 marks to proceed to financial stage. D2 p.32

Financial

• Access to credit of at least KES 500,000 shown by a letter from a commercial bank addressed to the FAM/Head of Procuring Entity (10 marks). Liquidity ratio of 1:1 or above with audited accounts for 2021 (5 marks). D2 p.32
• Award is made to the lowest evaluated bidder after the technical stage. Tenderers are evaluated on price; no margin of preference applies to small works. D2 p.32
• Performance security is not required for contracts estimated to cost less than KES 5 million. Other documents required with performance security: not applicable per TDS. D2 p.26
• Within 21 days of receiving the Letter of Acceptance the successful tenderer must furnish the Performance Security, on the forms in Section X or another form acceptable to the procuring entity. Standard rule D2 p.26

How and where to submit

• Tenders must be in a plain sealed envelope marked with the tender number and addressed to the Fund Account Manager, Suna East NG-CDF, P.O Box 923-40400, Suna-Migori, deposited in the tender box at the office entrance in Migori Town, adjacent to IEBC offices. D1 p.2
• Electronic tenders are not permitted. Tenders must be delivered in person or by hand to the address given. D2 p.7
• Submit one original marked ORIGINAL and one copy marked COPY. Original is the signed tender; if copies differ, the original prevails. Pages must be serialized chronologically. D2 p.29
• Tenderer must chronologically serialize all pages of the tender documents submitted. D2 p.7
• Inner envelopes marked ORIGINAL and COPIES must bear the name and address of the Procuring Entity, the tenderer's name and address, and the tender name and reference number. Envelope not sealed and marked as required is not accepted. Standard rule D2 p.19
• Procurement-related complaints may be made in writing to the Fund Account Manager, Suna East NG-CDF, email cdfsunaeast@ngcdf.go.ke, under PPRA regulations. D2 p.30

Lots and categories

• Single contract; the tender has no lots (N/A). D2 p.28

Not covered in the documents we reviewed

• Contract value / estimated cost of the works (needed to know whether performance security applies at KES 5 million).
• Any addenda (A1, A2...) to the tender; none were provided, so changes to dates or requirements cannot be checked.
• Sections V to VII (drawings, specifications, Bills of Quantities) and Section IV forms beyond those reviewed, plus GCC/SCC conditions.
• Required NCA category and amount of credit, turnover and experience thresholds in full detail for lots and contract similarity (partly blank in the template).
• Pages of the invitation and Tender Data Sheet not provided (for example pages 2 to 6 and the rest of the ITT).
• Confirmation of the correct closing date given the 3 June 2026 date in invitation clause 9.
• Whether the reserved group (AGPO or open to all) applies, from the procuring entity.
• Section III Part 3 and 4 detailed evaluation methods, and Section X contract forms.

Terms explained

TDS

Tender Data Sheet: the tender-specific section that amends the general Instructions to Tenderers (ITT).

Tender-Securing Declaration

A signed declaration, on the form in the tender document, promising to honour the bid and accepting penalties (including PPRA debarment) if the bidder withdraws or fails to sign the contract. Used instead of a cash or bank tender security here.

Tender Security

A bank guarantee, banker's cheque or similar financial security that accompanies a tender. Not required for this tender according to the TDS.

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disability enterprises registered as such.

Responsive / substantially responsive

A tender that meets all the mandatory requirements of the tender documents. Non-responsive tenders are rejected without evaluation.

Preliminary examination

The first check of tenders against mandatory criteria (certificates, registrations and tax compliance) before technical and financial scoring.

JV

Joint Venture: two or more firms bidding together under a joint venture agreement or letter of intent.

NCA

National Construction Authority: the body that registers contractors who undertake construction works in Kenya.

Performance Security

Security provided by the successful tenderer after award, before contract signature, to guarantee performance.

Letter of Acceptance

Notice from the procuring entity that the tender has been accepted, after which performance security is due within 21 days.

Tender validity

The period during which the tender remains binding and cannot be withdrawn or changed.

LPO

Local Purchase Order: a purchase order used as evidence of past contracts for experience scoring.

FAM

Fund Account Manager: the procuring entity officer to whom tenders are addressed.