Periodic maintenance of roads in Bumula Ward, Bungoma County - Tender BGM/CNTY/RPW/CEF/OT/052/2026-2027

What is being bought

Periodic maintenance of roads in Bumula Ward, Bungoma County, about 6.5 km according to the detailed tender schedule (Negotiation No. 2656967-2026/2027). This is an open national works tender under NCA category 8 and above.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closes on 17 November 2026 at 11:00 (local time) via IFMIS, per the Tender Data Sheet and invitation. D2 p.27

Bid / tender security

Ksh213,000 from a reputable bank/financial institution/insurance company approved by PPRA. Form may be cash, bank guarantee, insurance guarantee or CBK-licensed institution guarantee; tender security valid 30 days beyond tender validity period. D2 p.27

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Mandatory
Mandatory pre-tender site visit / pre-bid conference on Tuesday 10 November 2026 at 10:00 am at the Department of Roads boardroom; site visit certificate issued as evidence of attendance. D2 p.8

Pre-bid meeting

Mandatory
Pre-tender meeting at the Boardroom on 10/11/2026 at 10.00am, optional per TDS listing alongside the site visit; questions in writing not later than three days before the meeting. D2 p.27

Reserved for

Not reserved. The Tender Data Sheet says reservation is not applicable; the portal lists no reserved group and the advert schedule shows OPEN for tender 052. D2 p.27

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the closing deadline at the Department of Roads, Infrastructure and Public Works (Kanduyi) boardroom, Bungoma; bidders may attend. D2 p.27

Tender validity

Tenders remain valid for 120 days from the closing date. D2 p.27

Who can apply

• Tendering is open to all qualified and interested tenderers (open national competitive method). Eligibility is NCA 8 and above per the schedule. D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of Certificate of registration/incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, issued within the last 6 months. D2 p.8
• Valid copy of NCA certificate of registration for Road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Bid security of Ksh213,000 from a reputable bank or insurance company approved by PPRA. D2 p.8
• Duly filled, signed and stamped form of Tender in the prescribed format. D2 p.8
• Duly filled, stamped and signed Business Questionnaire Form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of the national ID or passport of the directors as per CR12. D2 p.8
• Tender-specific attachments: the attached Joint Venture and other forms are not required beyond those listed; ITT 11.1(h) lists no additional documents. Procuring entity also asks for site visit certificate attached to the bid. D2 p.30

Experience, licences and financial capacity

Technical

• Site visit/pre-bid representative must be a technical person with minimum Diploma in Civil/Highway Engineering, with certified ID, certified academic certificate, and certified EBK/KETRB/IET registration with proof of subscription; original introductory letter on company letterhead required. D1 p.7
• Evaluation: technical score out of 100 covering key personnel, plant and equipment, financial capability, work methodology, safety and experience; bidders scoring 70% and above are responsive and proceed to financial evaluation. D2 p.33

Financial

• Financial capability scored in technical evaluation (max 15): audited statements for last two years, bank statements from reputable bank for last six months, financial ratios, average turnover for last two years, and bank undertaking for line of credit specific to the tender. D2 p.31

How and where to submit

• Submit complete tender electronically through the IFMIS Supplier Portal www.supplier.treasury.go.ke, in PDF format. Manual submissions not accepted. No additional hard copies required (ITT 20.1 number of copies: None). D1 p.8

Lots and categories

• No lots: single contract (Negotiation No. 2656967-2026/2027). Note the advert schedule lists this as tender 052 Bumula Ward only. D2 p.25

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Tender fee or document purchase cost if any
• Contract value / estimate
• Addenda after the original documents (none provided)
• Pages of Section IV forms, BOQ, specifications and GCC not reviewed
• Whether tender security may be paid in cash or must be a bank guarantee; exact form selection
• Site visit time confirmation in the portal record

Terms explained

TDS

Tender Data Sheet: the tender-specific section that overrides the standard Instructions to Tenderers.

Bid security

Money or guarantee (here Ksh213,000) submitted with the tender to protect the procuring entity if a bidder withdraws or refuses to sign.

NCA 8 and above

National Construction Authority registration category required for road works of this size.

CR 12

Company registration return listing directors and shareholders, which must be recent (within 6 months).

IFMIS

Integrated Financial Management Information System; the government e-procurement supplier portal used for submission.

Responsive

Tender that meets all mandatory requirements and is considered for evaluation; non-responsive tenders are rejected.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disability; not applicable to this open tender.

Lowest Evaluated Tender

The tender that meets qualification, is substantially responsive and has the lowest evaluated price.