Periodic maintenance of Bokoli School-Kuywa River Road in Bokoli Ward, Bungoma County (Tender BGM/CNTY/RPW/CEF/OT/058/2026-2027)

What is being bought

Bungoma County Government is inviting open national tenders for periodic maintenance of Bokoli School-Kuywa River Road in Bokoli Ward, about 2.5 km long according to the detailed tender schedule. Submission is electronic through the IFMIS Supplier Portal only.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closing: Tuesday 17 November 2026 at 11:00 AM local time, via the IFMIS Supplier Portal. No addenda reviewed changed this date. D2 p.27

Bid / tender security

Bid security of Ksh92,000 from reputable bank, financial institution or insurance company approved by PPRA. Tender-Securing Declaration or Tender Security as specified; a demand guarantee in original form (cash, bank guarantee, insurance guarantee, or financial institution guarantee). Valid 30 days beyond the tender validity period. D2 p.27

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Pflichtfeld
Mandatory pre-tender site visit at the Department of Roads, Infrastructure and Public Works boardroom, Bungoma. Site visit certificate is issued as proof of attendance. D2 p.26

Pre-bid meeting

Pflichtfeld
Pre-tender meeting at the Boardroom, same date and time as site visit. D2 p.26

Reserved for

Not reserved. TDS states reservations not applicable; the portal lists no reserved group. Tender is open to all qualified tenderers. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated D2 p.1

Tender opening

Tenders are opened immediately after the deadline at the Roads, Infrastructure and Public Works boardroom (Kanduyi), P.O Box 437-50200 Bungoma. Bidders' representatives may attend. D2 p.27

Tender validity

Tender validity is 120 days from the closing date. Tenders valid for a shorter period are rejected as non-responsive. Extension requests may be made by the procuring entity; bid security extended 30 days beyond the extended validity. D2 p.27

Who can apply

• Open national tender; open to all qualified and interested tenderers. The tender is not reserved to any group (Reservations not applicable per TDS ITT 33.4). The schedule lists NCA Category 8 and above for this road. D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of Certificate of registration/incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, recent (within 6 months). D2 p.8
• Valid copy of National Construction Authority (NCA) registration for road works, NCA 8 and above, accompanied by a valid annual practicing license. D2 p.8
• Copy of KRA PIN/VAT certificate issued by KRA. D2 p.8
• Bid security of Ksh92,000 from a reputable bank, financial institution or insurance company approved by PPRA. D2 p.8
• Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.8
• Duly filled, stamped and signed Business Questionnaire Form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of the national ID or passport of the directors as per CR12. D2 p.8
• Power of Attorney authorizing the signatory, duly executed and sealed, witnessed by a Commissioner of Oaths, specific to this bid and not general. D2 p.27
• Attach site visit certificate issued at the mandatory pre-bid site visit. D2 p.8

Required only in some situations

• Joint venture: a copy of the JV Agreement, or a signed letter of intent to execute one, must be submitted. Not applicable as JV maximum members is NA in the TDS. D2 p.14
• Only if bidding under a reserved (special) category: AGPO registration certificate. Not applicable to this open tender. Not stated D1 p.7

Experience, licences and financial capacity

Technical

• Mandatory pre-bid site visit / pre-tender meeting. Every bidder must be represented by one technical person with at least a Diploma in Civil/Highway Engineering, who must bring original ID and certified copies of ID, academic certificate, and EBK/KETRB/IET registration with proof of current subscription. D1 p.7
• Representative must bring an original introductory letter on company letterhead with official stamp, duly signed, authorising them to represent the company. Photocopies not accepted. Certified copies must be certified by a Commissioner of Oaths or Notary Public; these documents are retained by the procuring entity. One person may represent only one company. D1 p.7
• Evaluation technical score (max 100): key personnel (site agent, surveyor, foreman) 20 marks, plant and equipment 10, financial capability 15, work methodology 25, work safety 10, experience 15, and history of non-performance 5. Bidders scoring 70% and above are responsive and proceed to financial evaluation. D2 p.34
• Tenderers must provide a Contractor's Representative and Key Personnel schedule with CVs (Forms PER-1 and PER-2), plus work programme and method statement. Unverified D2 p.31

Financial

• Financial capability is scored: certified audited financial statements for last two years (3 marks), bank statements from a reputable bank for last six months (2), financial ratios (2), average turnover for last two years (3), and an undertaking from the bank providing a current line of credit specific to the tender (5). Average turnover and credit figures are not stated as minimums in the material reviewed. D2 p.33
• Experience: general experience with minimum value KShs 2,000,000 (attach letters of award and completion certificates, at least 2 per project for the last 4 years) and participation in similar contracts of minimum value KShs 2,000,000 in the last four years. D2 p.33

How and where to submit

• Submit complete tender electronically through the IFMIS Supplier Portal only. Manual submissions will NOT be accepted. Documents must be in PDF format. D1 p.8
• Portal submission address: IFMIS Supplier Portal. Bidders having difficulty uploading may contact the IFMIS Helpdesk (email ifmis.go.ke, Tel 0800721477 / 0204801801) or the Supply Chain Management Office behind H.E. the Governor's office, Mon-Fri 8:00am-5:00pm. D1 p.8
• Number of copies: none in addition to the original (ITT 20.1 'None'). D2 p.27

What the addenda changed

• No addenda (A1, A2) were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Contract value or budget estimate for this road
• Addenda (A1, A2) to the tender, if any
• Tender Data Sheet pages covering additional technical and financial thresholds beyond those reviewed
• Full Section III evaluation sub-criteria details on minimum experience and turnover amounts
• Bills of quantities and technical specifications (Sections V and VI)
• Full tender form and Business Questionnaire templates (Section IV)
• Procurement complaint procedure details beyond the TDS summary

Terms explained

Bid security

Money or guarantee lodged with the tender to show seriousness; here Ksh92,000 from a PPRA-approved bank, financial institution or insurer.

Tender-Securing Declaration

A signed declaration accepted in place of a bid security where the tender allows it, which must use the form in Section IV.

TDS

Tender Data Sheet (Section II), which gives tender-specific values that override the general Instructions to Tenderers.

AGPO

Access to Government Procurement Opportunities, a registration for youth, women and persons with disability businesses; not applicable to this open tender.

Responsive

A tender that meets all mandatory requirements and conditions; non-responsive tenders are not evaluated further.

NCA 8 and above

National Construction Authority registration category required for road works on this tender.

CR 12

Company return showing directors and shareholders, issued by the Registrar of Companies; must be recent (within 6 months).

IFMIS

Integrated Financial Management Information System; the government e-procurement portal through which tenders must be submitted.

Power of Attorney

Written authority for the person signing the tender to commit the company, witnessed by a Commissioner of Oaths.

Lowest Evaluated Tender

The responsive tender with the lowest evaluated price after the technical score threshold is met.