Periodic Maintenance of Philip Sichuru Bunjosi Road, Misikhu Ward, Bungoma County - Open Tender 068/2026-2027

What is being bought

Periodic maintenance (road repair works) of Philip Sichuru Bunjosi Road in Misikhu Ward, Bungoma County, about 2.0 km long, under an open national tender by the County Government of Bungoma (Negotiation No. 2656934-2026/2027). Bidders must hold NCA registration for road works, category 8 and above. The schedule lists the tender as open, not reserved to any special group.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tenders must be received on the IFMIS portal by this date and time. Portal record shows the same closing date and time. D2 p.27

Bid / tender security

Bid security of Ksh 70,000 per TDS and Instructions Clause 19.1 (form: cash, bank guarantee, or insurance guarantee; security must remain valid 30 days beyond tender validity). The Section III evaluation criteria state Ksh 61,000. Confirm with the procuring entity. Conflicting D2 p.27

Tender fee

No tender fee stated in the material. Tender documents may be downloaded free of charge using the IFMIS negotiation number. D1 p.1

Site visit

Pflichtfeld
Mandatory pre-tender site visit / pre-bid conference at the Department of Roads, Infrastructure and Public Works Board Room (boardroom), Bungoma. Site visit certificate issued as evidence of attendance. D2 p.26

Pre-bid meeting

Pflichtfeld
Pre-tender meeting at the same date and place as the mandatory site visit (Boardroom). D2 p.26

Reserved for

Not reserved. The tender is open to all eligible tenderers; the portal lists no reserved groups. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated D2 p.8

Tender opening

Tenders are opened immediately after the closing deadline, in presence of bidders or representatives who choose to attend. Venue conflicts between documents. Conflicting D1 p.8

Tender validity

Tenders remain valid for 120 days from the closing date. A shorter validity is rejected as non-responsive. Extension requests may be made in writing; security must then be extended 30 days beyond the extended validity period. D2 p.27

Who can apply

• Tender is open to contractors holding a valid NCA Certificate of Registration for Road works, category NCA 8 and above, with a valid annual practising licence. The schedule lists this tender as OPEN (not reserved). D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration or incorporation. D2 p.8
• Copy of valid KRA tax compliance certificate or tax exemption certificate. D2 p.8
• Certified copy of a recent CR 12 certificate (for limited companies), issued within the last 6 months. The D1 advert says within 6 months before the tender opening date. D2 p.8
• Valid NCA registration certificate for Road works, category NCA 8 and above, accompanied by a valid annual practising licence. D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Bid security from a reputable bank, financial institution or insurance company approved by PPRA. Amount conflicts between documents (see conflicts). Conflicting D2 p.8
• Duly filled, signed and stamped Tender Form in the prescribed format. D2 p.8
• Duly filled, stamped and signed Confidential Business Questionnaire Form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of a valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of national ID or passport for the directors as shown in the CR12. D2 p.8
• Site visit certificate issued at the mandatory site visit, attached to the tender. D2 p.31
• Written authorisation for the signatory: a duly executed and sealed Power of Attorney, witnessed by a Commissioner of Oaths, specific to this bid and not general. D2 p.27

Experience, licences and financial capacity

Technical

• Site visit / pre-bid representative: one technical person with a minimum Diploma in Civil/Highway Engineering, bringing original ID and certified copies of ID, diploma and EBK/KETRB/IET registration proof, plus an original signed introductory letter on company letterhead with official stamp. Certified copies must be certified by a Commissioner of Oaths or Notary Public. One person may represent only one company. D1 p.1
• Key personnel scored (max 20 points): Site Agent (max 8), Surveyor (max 6), Foreman (max 6), based on qualifications and years of experience. Not pass/fail but part of the 100-point technical score. D2 p.31
• Plant and equipment scored (max 10 points): tipper, water bowser, vibrator, pick-up and concrete mixer, each leased or owned. D2 p.32
• Work methodology scored (max 25 points): signed work programme chart and cash flow estimate (0-15) and detailed method statement (0-10). Work safety management scored (max 10 points). D2 p.33
• Responsiveness pass mark: bidders scoring 70% and above on the technical criteria proceed to financial evaluation. D2 p.34

Financial

• Financial statements (balance sheet, profit and loss) for the last two years certified by a reputable audit firm or auditor (scored, max 3 points). D2 p.33
• Bank statements from a reputable bank for the last six months, with contact information (scored, max 2 points). D2 p.33
• Financial ratios computed from latest audited accounts: working capital, debt to equity, current ratio and operating cash flow ratio (scored, max 2 points). D2 p.33
• Average turnover figures for the last two years (scored, max 3 points). D2 p.33
• Undertaking from the bank providing current line of credit specific to this tender (scored, max 5 points). D2 p.33
• General experience with a minimum value of KShs 2,000,000 (attach letters of award and completion certificates, at least 2 per project, for the last 4 years) (scored, max 15 points combined with similar contracts). D2 p.33
• Participation in similar contract(s) with minimum value of KShs 2,000,000 in the last 4 years before the submission deadline. D2 p.33
• Prices must be inclusive of all taxes and quoted in Kenya shillings. Prices are fixed. D2 p.8

How and where to submit

• Tender must be submitted electronically through the IFMIS Supplier Portal only. Manual submissions are not accepted. D1 p.1
• Portal address given in the advert: www.supplier.treasury.go.ke. The ITT cover page spells it differently (see missing information). D1 p.8
• All complete tender documents must be uploaded in PDF format. D1 p.8
• No additional physical copies are required beyond the electronic submission (number of copies in the TDS is None). D2 p.27
• Tenders must be submitted electronically. Help with uploads: IFMIS Helpdesk (0800721477 / 0204801801) or Supply Chain Management Office during Monday-Friday 8:00am-5:00pm. D1 p.8

Lots and categories

• No lots: this is a single tender for one road (Negotiation No. 2656934). D1 p.5

What the addenda changed

• No addenda were provided in the material reviewed. Check the county website for addenda before submission. Not stated D1 p.8

Not covered in the documents we reviewed

• Any addenda or clarifications issued after the advert and tender document (the portal record has no addenda list).
• Section V Bills of Quantities, Section VI Specifications and Section VII Drawings, which define the scope and quantities of works.
• Performance security amount and form (ITT 48 is not stated in the TDS beyond 'NA').
• Engineer's estimate or contract value, which is not stated in the material.
• Detailed scoring sub-thresholds for each technical criterion and the rules for financial evaluation (only the 70% pass mark was seen).
• Confirmation of the opening venue and of the clarification deadline (conflicts listed).
• Official portal address spelling: the tender document shows www.supplier.rteasury.go.ke while the advert shows www.supplier.treasury.go.ke.
• Most of the 152-page tender document was not reviewed (28 pages selected), including the general conditions, contract forms and tender forms; terms there may still apply.

Terms explained

NCA

National Construction Authority, which registers contractors by category. Category 8 and above is required here for road works.

CR 12

Company return form from the Registrar of Companies listing directors and shareholders. Must be recent (within 6 months).

IFMIS

Integrated Financial Management Information System, the government e-procurement platform through which this tender must be submitted.

TDS

Tender Data Sheet, the tender-specific details (dates, amounts, forms) that override the standard Instructions to Tenderers.

PPRA

Public Procurement Regulatory Authority, which approves banks and insurers that may issue bid security.

Bid security / Tender security

A guarantee (cash, bank guarantee or insurance guarantee) lodged with the bid to show you will honour your offer. A tender-securing declaration may be used where the tender allows it.

Responsive / Non-responsive

Responsive means the tender meets all mandatory requirements. Non-responsive tenders are rejected without evaluation.

Preliminary examination

Pass/fail check of mandatory documents before technical and financial scoring.

Power of Attorney

Written, sealed authority allowing the person who signs the bid to commit the company. Here it must be specific to this bid and witnessed by a Commissioner of Oaths.

Commissioner of Oaths / Notary Public

Official who certifies copies of documents, for example the site visit representative's ID and certificates.

Addendum

Official change or clarification to the tender documents issued after release. Addenda override the original documents.

AGPO

Access to Government Procurement Opportunities programme for youth, women and persons with disability. Not applicable here because the tender is open.

Pre-tender site visit / pre-bid conference

Meeting at the site or office where bidders are briefed. Mandatory here, with attendance evidenced by a site visit certificate.