Periodic maintenance of Kabuchai-Muyayi Dam Road in West Nalondo Ward, Bungoma County (Open Tender BGM/CNTY/RPW/CEF/OT/082/2026-2027)

What is being bought

Bungoma County Government invites tenders from contractors for periodic maintenance of Kabuchai-Muyayi Dam Road in West Nalondo Ward, about 2.0 km long according to the detailed tender schedule in the advert. Open national tender, IFMIS Negotiation Number 2656910-2026/2027, submitted electronically through the IFMIS Supplier Portal only.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tender closing: deadline for receipt of complete tenders through the IFMIS Supplier Portal, 11:00 AM local time. Matches the portal listing. Unverified D2 p.7

Bid / tender security

Bid security of Ksh 80,000 from a reputable bank, financial institution or insurance company approved by PPRA. Form per ITT 19.2 (cash, bank guarantee, insurance guarantee or licensed financial institution guarantee). Validity: 30 days beyond the tender validity period (ITT 19.3). D2 p.8

Tender fee

Tender documents are downloadable free of charge from the County website or the PPIP portal using the IFMIS Negotiation Number. No purchase fee is stated in the material reviewed. D1 p.1

Site visit

Obbligatorio
Mandatory pre-tender site visit at the Department of Roads, Infrastructure and Public Works boardroom. A site visit certificate is issued as evidence of attendance and must be attached. D2 p.8

Pre-bid meeting

Obbligatorio
Pre-tender meeting at the Boardroom, same date and time as the site visit (10/11/2026, 10.00am). Questions must reach the Procuring Entity not later than three days before the meeting (ITT 7.3 TDS). D2 p.26

Reserved for

This tender is not reserved for any group. The TDS states that the reservation does not apply, and the advert lists it as Open. D2 p.28

Contract value

Not stated in the documents we reviewed Not stated D2 p.7

Tender opening

Tenders will be opened immediately after the deadline in the presence of bidders or their representatives who choose to attend, at the Ministry of Roads, Infrastructure and Public Works Conference Hall. D1 p.8

Tender validity

Tenders remain valid for 120 days from the closing date. Shorter validity is non-responsive. D2 p.7

Who can apply

• Tendering is open to all qualified and interested tenderers under an Open National competitive method. The advert schedule lists this tender as Open (not reserved) and NCA 8 and above. D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of Certificate of registration/incorporation. D2 p.8
• Copy of valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of a recent CR 12 certificate (for limited companies), issued within the last 6 months. The advert says within six months before the tender opening date. D2 p.8
• Valid copy of National Construction Authority (NCA) registration certificate for road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate issued by KRA. D2 p.8
• Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.8
• Duly filled, stamped and signed Business Questionnaire Form (the advert calls it the Confidential Business Questionnaire Form). D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of a valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of the national ID or passport of the directors as shown on the CR12. D2 p.8
• Site visit certificate issued at the mandatory pre-bid site visit must be attached to the tender. D2 p.31

Required only in some situations

• Joint ventures: the tender must include a copy of the JV Agreement, or a signed letter of intent to form a JV with a copy of the proposed JV Agreement. The TDS sets maximum JV members as NA. D2 p.14
• Foreign tenderers (per ITT 3.11 definition) must show documentary evidence that at least 40% of contract inputs come from citizen suppliers and contractors. D2 p.12

Experience, licences and financial capacity

Technical

• Pre-bid representative: one technical person with a minimum Diploma in Civil/Highway Engineering must attend. Required documents include certified ID, certified diploma, certified EBK/KETRB/IET registration and an original authority letter on company letterhead. D1 p.1
• Technical evaluation (max 100 points) includes key personnel (site agent, surveyor, foreman, max 20), plant and equipment (max 10), work methodology (max 25), work safety (max 10) and experience (max 15), plus history of non-performance (max 5). Financial capability is scored separately (max 15). D2 p.31
• Minimum score: bidders scoring 70% and above are responsive and proceed to financial evaluation. D2 p.34

Financial

• Financial statements for the last two years must be certified by a reputable audit firm or auditor. D2 p.33
• Bank statements from a reputable bank for the last six months, with contact information available. D2 p.33
• Average turnover figures for the last two years must be provided (scored item); an undertaking from the bank providing the current line of credit specific to the tender is also scored (5 marks). D2 p.33
• Experience: general experience with minimum value KShs 2,000,000 (attach letters of award and completion certificates, at least 2 per project for last 4 years); participation in a similar contract with minimum value KShs 2,000,000 in the last 4 years is also scored. D2 p.33

How and where to submit

• Complete tender documents must be submitted through the IFMIS Supplier Portal. Manual submissions will not be accepted. D1 p.8
• All complete tender documents should be uploaded in PDF format. D1 p.8
• Tender must be in one original marked ORIGINAL plus copies marked COPY in the number stated in the TDS. The TDS number of copies is not stated in the material reviewed. Standard rule D2 p.18

Lots and categories

• No lots: this is a single tender for one road. D2 p.7

What the addenda changed

• No addenda were included in the material reviewed. Check the county website for addenda and clarifications before the deadline. Not stated D1 p.8

Not covered in the documents we reviewed

• Contract value / estimated cost of the works is not stated in the pages reviewed.
• Number of copies of the tender required (TDS reference to ITT 20.1 not filled in).
• Performance security amount and form, and any other documents required in the TDS (ITT 48.1 says NA, but check the contract forms).
• Section IV tendering forms, Section V bills of quantities, Section VI specifications and Section VII drawings were not reviewed.
• Section IX Special Conditions of Contract and Section X Contract Forms were not reviewed.
• Any addenda or clarifications issued after the documents were published.
• Procuring entity's response to clarifications, and how bid validity is handled in any extension request.
• Notice of Intention to Award procedure and complaints timeline.

Terms explained

Tender Data Sheet (TDS)

The section of the tender document that sets the tender-specific values (dates, bid security, site visit details) and overrides the general Instructions to Tenderers.

Bid security / tender security

Money or a guarantee the bidder pays to show it is serious. It is lost if the bidder withdraws during validity or fails to sign the contract.

Tender-Securing Declaration

A signed declaration instead of cash or guarantee; used for special-category groups, not for this open tender.

NCA

National Construction Authority. Contractors must be registered for road works in the stated category (here NCA 8 and above) with an annual practising licence.

CR 12

Company Registry return listing directors and shareholders, which must be recent (within 6 months).

IFMIS

Integrated Financial Management Information System. Electronic procurement platform through which tenders must be submitted.

PPRA

Public Procurement Regulatory Authority, which approves banks and insurers that may issue bid security.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive. A non-responsive tender is rejected without evaluation.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disabilities. Not applicable to this open tender.

Preliminary / mandatory evaluation

Pass/fail checks on documents and site visit attendance before technical and financial scoring.

Joint Venture (JV)

Two or more firms bidding together; requires a JV agreement or letter of intent.

Addendum

A written change or clarification to the tender documents issued before the deadline. It overrides earlier documents.

Canvassing

Lobbying or improperly influencing officials during the tender process; leads to disqualification.