Periodic maintenance of Nalondo-Nabende-Chebukwa-Weson…

What is being bought

Periodic maintenance of the Nalondo-Nabende-Chebukwa-Wesonga Road in West Nalondo Ward, Bungoma County, about 4.0 km according to the detailed tender schedule. Open national tender for works, restricted to contractors registered with the National Construction Authority (NCA 8 and above).

What could disqualify you

Tenderers that fail to satisfy any preliminary mandatory requirement are considered non-responsive and not evaluated further. D2 p.30
Bidders with stalled projects are disqualified; any form of canvassing leads to disqualification. D1 p.8
Missing mandatory site visit certificate or failing to attend the mandatory site visit/pre-bid meeting makes the tender non-responsive. D2 p.30
Tender not accompanied by substantially responsive tender security or tender-securing declaration shall be rejected as non-responsive. Standard rule D2 p.18
Manual (physical) submissions will not be accepted; tender must be submitted through the IFMIS platform. D1 p.8
Incomplete, inaccurate or out-of-date information submitted leads to rejection unless the tenderer shows the error was not material or was genuine error. Standard rule D2 p.17

Key facts

Closing: Tue 17 Nov 2026, 11:00 am
Tender closes 17 November 2026 at 11:00 AM local time via IFMIS Supplier Portal; bids opened immediately after. Portal closing record matches. No addenda found changing this. Unverified D1 p.8
Bid / tender security: Bid security amount Ksh143,000 from reputable bank, financial institution or insurance company approved by PPRA; form at tenderer's option: cash, bank guarantee, insurance guarantee or CBK-licensed institution guarantee; valid 30 days beyond tender validity. Tender-securing declaration also permitted per ITT 19.1 but the TDS amount applies. D2 p.8
Tender fee: Not stated in the documents we reviewed Not stated D1 p.1
Site visit: Mandatory
Mandatory pre-tender site visit / pre-bid conference, Board Room of Department of Roads, Infrastructure and Public Works. Attendance evidenced by site visit certificate which must be attached. D2 p.30
Pre-bid meeting: Optional
Pre-tender meeting also scheduled at the same date, time and place (Boardroom). Questions must reach the entity in writing not later than three days before the meeting. Clarification requests in writing by 13/11/2026 per TDS. D2 p.26
Reserved for: Not reserved. The TDS states the reservation is NOT APPLICABLE; the portal lists no reserved groups. D2 p.28
Contract value: Not stated in the documents we reviewed Not stated D2 p.7
Tender opening: Bids opened immediately after the closing deadline in presence of bidders or their representatives who attend at the Ministry of Roads, Infrastructure and Public Works Conference Hall. D1 p.8
Tender validity: Prices must be valid for 120 days from the closing date. D2 p.7

Who can apply

Open national competitive tender; tendering is open to all qualified and interested tenderers (Section III/Invitation). Contractor must hold NCA registration category 8 and above for road works. D2 p.7
NCA registration is not a condition for tender but is a condition of contract award and signature; the tender list asks for NCA 8 and above certificate with valid annual practicing licence. Standard rule D2 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Joint venture: JV agreement or letter of intent to form JV signed by all members; change of JV membership before contract signature leads to disqualification. JV maximum members stated as NA. Standard rule D2 p.14

Experience, licences and financial capacity

Technical

Mandatory site visit representative: one technical person with minimum Diploma in Civil/Highway Engineering, bringing original ID/passport and certified copies of ID, diploma and EBK/KETRB/IET registration with current subscription, and original introductory letter on company letterhead signed and stamped. Certified copies must be certified by a Commissioner of Oaths or Notary Public; documents are retained by the procuring entity. One person represents one company only. D1 p.7
Evaluation: technical score out of 100 (key personnel 20, plant and equipment 10, financial capability 15, work methodology 25, work safety 10, experience 15, history of non-performance 5). Score of 70% and above is responsive and proceeds to financial evaluation. D2 p.33
Experience criteria: general experience with minimum value KShs 2,000,000 and at least 2 completion certificates per project for the last 4 years; similar-nature contract of minimum KShs 2,000,000 in the last 4 years. D2 p.33

Financial

Financial capability scored: audited financial statements (last two years), bank statements from reputable bank (last six months), financial ratios, average turnover for last two years, and bank undertaking for current line of credit specific to the tender. D2 p.33

How and where to submit

Submit complete tender through the IFMIS Supplier Portal www.supplier.treasury.go.ke; tender documents in PDF format. Manual submissions not accepted. Document download free via portal using the IFMIS Negotiation Number. D1 p.8
Tender originals and copies: one original marked ORIGINAL and copies in the number specified in the TDS; the TDS in the material gives no copy count. Not stated D2 p.18

Lots and categories

Tender 083 is a single-road tender (not a lot of a multi-lot tender). Other tenders in the same advert are separate. D1 p.6

What the addenda changed

No addenda were provided in the material reviewed. Not stated D1 p.8

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Site visit / pre-bid time: Advert (D1) gives the site visit date as 10 November 2026 with no time; the tender document (D2) prelim list gives 10.00 am and the TDS gives 10:00am, consistent. The Advert lists the venue as Board Room. No actual disagreement on time. (D1 p.2; D2 p.8; D2 p.28)
Clarification deadline: TDS says clarification requests must reach entity not later than 13/11/2026, while the ITT 7.3 says questions not later than three days before the meeting (which would be 7 November 2026). Bidders should confirm which deadline applies. (D2 p.28; D2 p.27)

Not covered in the documents we reviewed

Contract value or engineer's estimate
Number of copies of tender required (TDS copy count)
Addenda (none provided)
Tender validity period in TDS (120 days is in the ITT invitation)
Performance security requirements
Detailed Section III financial evaluation thresholds beyond those shown
Full Section V bills of quantities and Section VI specifications
Information on pages D2 not provided (about 127 of 153 pages not reviewed)

Terms explained

NCA: National Construction Authority, which registers contractors by category. NCA 8 and above is required here.
CR 12: Company Registry return showing company directors and shareholders, which must be recent (within 6 months).
Bid security: Money or guarantee submitted with the tender to protect the procuring entity if the bidder withdraws or fails to sign the contract.
TDS: Tender Data Sheet, the tender-specific section that overrides the general Instructions to Tenderers.
IFMIS: Integrated Financial Management Information System, the government e-procurement system used for submission.
Responsive: Tender that meets all mandatory requirements and is not rejected at preliminary examination.
AGPO: Access to Government Procurement Opportunities programme for youth, women and persons with disability; not applicable to this open tender.
Tender-Securing Declaration: Signed declaration that can be used instead of bid security in some tenders; the TDS sets bid security of Ksh143,000 here.
JV: Joint Venture, where two or more firms bid together.

Periodic maintenance of Nalondo-Nabende-Chebukwa-Wesonga Road in West Nalondo Ward, Bungoma County (Tender BGM/CNTY/RPW/CEF/OT/083/2026-2027)