Periodic maintenance of Mulatiwa-Chemondi Market Road…

What is being bought

Periodic maintenance works on the Mulatiwa-Chemondi Market Road in Chesikaki Ward, Bungoma County, about 2.0 km long, under an open national tender (NCA 8 and above). The road is listed as tender 91 of the Bungoma County road tender schedule.

What could disqualify you

Mandatory pre-bid site visit: failing to attend makes the tender non-responsive per the Invitation to Tender notice (site visit certificate issued as evidence of attendance). Note the ITT 7.5 states non-attendance is not a cause for disqualification; the conflict is listed below. Conflicting D2 p.9
Bidders with stalled projects participating in bidding under this tender Notice shall be disqualified. D1 p.8
Any form of canvassing will lead to disqualification. D1 p.8
Manual (paper) submissions will not be accepted; tenders must be submitted through the IFMIS platform. D2 p.9
Tenders not accompanied by a substantially responsive bid security will be rejected as non-responsive. Standard rule D2 p.20
Failure to submit the information required on ownership and conflicts of interest will lead to rejection of the tender. Standard rule D2 p.18

Key facts

Closing: Tue 17 Nov 2026, 11:00 am
Tender closing and opening on 2026-11-17 at 11:00 (local time) via IFMIS Supplier Portal. Unverified D2 p.8
Bid / tender security: Bid security of Ksh58,000 from a reputable bank or insurance company approved by PPRA, in the form of a demand guarantee (cash, bank guarantee, or insurer or CBK-licensed institution guarantee), valid 30 days beyond the tender validity period. D2 p.9
Tender fee: Not stated in the documents we reviewed Not stated D1 p.1
Site visit: Obbligatorio
Mandatory pre-tender site visit / pre-bid conference at the Department of Roads, Infrastructure and Public Works Board Room. Site visit certificate issued as evidence of attendance. The representative must bring original ID/passport and certified copies, certified diploma, EBK/KETRB/IET registration proof, and an original introductory letter on company letterhead. Conflicting D2 p.9
Pre-bid meeting: Obbligatorio
Same event as the mandatory site visit: pre-bid conference Tuesday 10 November 2026 at Department of Roads Board Room, time given as 10:00 AM in the invitation (the advert says the date and venue only). D2 p.9
Reserved for: Open tender; not reserved to youth, women, persons with disabilities or AGPO groups per the advert. Unverified D1 p.6
Contract value: Not stated in the documents we reviewed Not stated D2 p.9
Tender opening: Tenders are opened immediately after the closing deadline, publicly in the presence of tenderers' representatives who choose to attend, at the Ministry of Roads Conference Hall. D1 p.8
Tender validity: Prices and tender remain valid for 120 days from the closing date. D2 p.9

Who can apply

Open national tender: tendering is open to all qualified and interested tenderers, per the Invitation to Tender. The advert lists this lot's eligibility as OPEN and NCA Category 8 and above. D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Bidder's technical person must hold a minimum Diploma in Civil/Highway Engineering to represent the bidder at the mandatory site visit. D1 p.1

How and where to submit

Submit through the IFMIS Supplier Portal (www.supplier.treasury.go.ke) only. Manual submissions are not accepted. Documents should be uploaded in PDF format. D1 p.8
Tender documents can be downloaded free of charge from www.bungoma.go.ke or the PPIP portal www.tenders.go.ke using the IFMIS Negotiation Number. D1 p.1
Bidders with IFMIS upload problems should contact the IFMIS Helpdesk (ifmis.go.ke, Tel 0800721477 / 0204801801) or the Supply Chain Management Office behind the Governor's office, Monday-Friday 8:00am-5:00pm. D1 p.8
Price quotations must be inclusive of all taxes, in Kenya shillings, and valid for 120 days from the closing date. D2 p.9
Tender must be in English; supporting documents in other languages need notarized English translations. Standard rule D2 p.16
Submit one original marked ORIGINAL and the number of copies stated in the TDS (number not stated in material reviewed). Not stated D2 p.17

Lots and categories

This is a single-road tender (tender 91). Lot numbering is not used for this item. Not stated D1 p.6

What the addenda changed

No addenda reviewed for this tender (none supplied). Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Site visit attendance consequence: The Invitation to Tender and advert describe the site visit as mandatory (non-attendance means disqualification), but ITT 7.5 states non-attendance at the pre-arranged site visit is not a cause for disqualification. Confirm with the procuring entity before relying on either. (D2 p.9 (Invitation to Tender); D2 p.16 (ITT 7.5); D1 p.1 and p.7)
Site visit time: The advert gives the site visit date (10 November 2026) but no time; the Invitation to Tender gives 10.00 am. (D1 p.1; D2 p.9)

Not covered in the documents we reviewed

Full Tender Data Sheet (TDS) values: number of copies, tender validity period in days, performance security and contract value.
Section IV tender forms, Section V Bills of Quantities and Section VI/VII specifications and drawings for this road.
Addenda, if any, issued after the advert date.
Tender security form details and any additional evaluation criteria in Section III beyond preliminary criteria.
Estimated contract value and any Performance Security requirement.

Terms explained

TDS: Tender Data Sheet: the tender-specific section that sets the values for standard instructions (e.g., amounts, deadlines).
Bid security / tender security: A guarantee or deposit submitted with the bid to secure its seriousness; forfeited if the bidder withdraws or fails to sign the contract.
AGPO: Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disabilities. Not applied to this open tender.
MR / responsive: A substantially responsive tender meets all the tender requirements without material deviation, reservation or omission; non-responsive tenders are rejected.
NCA 8 and above: National Construction Authority registration category for road works required for this tender.
IFMIS: Integrated Financial Management Information System; the government e-procurement supplier portal used for submission.
CR 12: Company return form from the Registrar listing directors and shareholders, used to verify company ownership.
Canvassing: Lobbying or attempting to influence the procuring entity outside the official process; leads to disqualification.

Periodic maintenance of Mulatiwa-Chemondi Market Road in Chesikaki Ward, Bungoma County (Tender BGM/CNTY/RPW/CEF/OT/091/2026-2027)