Periodic maintenance of Emanang-Kaberoo Primary Road in Chesikaki Ward, Bungoma County (BGM/CNTY/RPW/CEF/OT/093/2026-2027)

What is being bought

Periodic maintenance of the Emanang-Kaberoo Primary Road (about 2.0 km) in Chesikaki Ward, Bungoma County, under an open national tender by the County Government of Bungoma, Department of Roads, Infrastructure and Public Works. Negotiation number 2656887-2026/2027. Bidders must hold NCA 8 and above.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tenders must be received through the IFMIS Supplier Portal on or before the closing date and time; late tenders are rejected unopened. Unverified D2 p.8

Bid / tender security

Ksh 80,000 from reputable bank or insurance company approved by PPRA, or tender-securing declaration; validity of tender security is 30 days beyond the tender validity period. D2 p.8

Tender fee

Not stated in the documents we reviewed Not stated D1 p.1

Site visit

Mandatory
Mandatory pre-tender site visit or pre-bid conference at the Department of Roads, Infrastructure and Public Works boardroom. D2 p.8

Pre-bid meeting

Mandatory
Pre-bid conference held alongside the mandatory site visit (same date and venue). D1 p.1

Reserved for

Reservation: not reserved. The invitation states the tender is open to all qualified tenderers; the reservation section is marked not applicable. D2 p.31

Contract value

Not stated in the documents we reviewed Not stated D2 p.8

Tender opening

Tenders are opened immediately after the deadline, in public, at the Ministry of Roads, Infrastructure and Public Works Conference Hall; bidders may attend. D1 p.8

Tender validity

Prices must remain valid for 120 days from the closing date. D2 p.9

Who can apply

• Open national tender; tendering is open to all qualified and interested tenderers. Schedule shows NCA Category 8 and above for this road. D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of Certificate of registration/incorporation. D2 p.8
• Copy of valid tax compliance certificate or exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 certificate for limited companies, recent (within 6 months). D2 p.8
• Valid copy of Certificate of registration with the National Construction Authority for Road works, NCA 8 and above, accompanied by a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate. D2 p.8
• Bid security of Ksh 80,000 from reputable bank or insurance company approved by PPRA. D2 p.8
• Duly filled, signed and stamped form of Tender in the prescribed format. D2 p.8
• Duly filled, stamped and signed Business Questionnaire Form (portal advert calls it Confidential Business Questionnaire). D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of valid Single Business Permit from any County Government Authority. D2 p.8
• Clear copies of national ID/passport for the directors as per CR12. D2 p.8
• Site visit certificate (attach to tender) as evidence of attendance at the mandatory site visit. D2 p.34
• Tender-securing or tender security documents: the advert also lists a valid KRA PIN/VAT certificate and a valid NCA certificate with annual practicing licence as mandatory. D1 p.7

Experience, licences and financial capacity

Technical

• Pre-tender site visit / pre-bid conference: each bidder must be represented by one technical person with at least a Diploma in Civil/Highway Engineering, bringing original ID and certified copies of qualifications, EBK/KETRB/IET registration and an original company introductory letter. Certified copies must be certified by a Commissioner of Oaths or Notary Public. D1 p.7
• One person may represent only one company per tender. D1 p.7
• Key personnel evaluation: Site Agent (Max 8 marks) and Surveyor (Max 6 marks) are scored by qualification and experience; full scoring table is in Section III. D2 p.34

Financial

• Bid security: Ksh 80,000 from a reputable bank or insurance company approved by PPRA; tender-securing declaration may be used per ITT 19.1 where specified in TDS. D2 p.34

How and where to submit

• Submit electronically only through the IFMIS Supplier Portal, as PDF. Manual submissions are not accepted. Portal address as printed in the advert is www.supplier.treasury.go.ke (the invitation prints www.supplier.rteasury.go.ke). D1 p.8
• Complete tender documents must be uploaded in PDF format. D1 p.8
• Tender documents may be downloaded free of charge from www.bungoma.go.ke or tenders.go.ke using the IFMIS Negotiation Number; bidders should check the County website for addenda. D1 p.1

Lots and categories

• No lots: single contract for this road (lot numbering not applicable). Not stated D2 p.8

What the addenda changed

• No addenda were provided in the material reviewed. Not stated

Not covered in the documents we reviewed

• Full Tender Data Sheet (TDS) values, including tender validity period in days as stated in the TDS (only 120 days from ITT pages found).
• Section III point 4-5 detail, Section IV forms, Bills of Quantities, and evaluation scoring totals beyond page 48.
• Contract value / engineer's estimate and tender fee amount, if any.
• Any addenda or clarifications issued after the advert.
• Performance security requirements and amount.
• Exact point score threshold for passing technical evaluation.

Terms explained

TDS

Tender Data Sheet, the document giving tender-specific values such as deadlines and amounts.

Tender security

Money or guarantee submitted with the bid to show seriousness; forfeited if the bidder withdraws or fails to sign the contract.

Tender-securing declaration

A signed declaration that may replace a tender security where the tender allows it; breach can lead to debarment.

Responsive

A bid that meets all mandatory requirements without material deviation; non-responsive bids are rejected.

NCA

National Construction Authority, which registers contractors by category; NCA 8 and above is required here.

CR 12

Company return form listing directors and shareholders, issued by the Registrar of Companies.

IFMIS

Integrated Financial Management Information System; the government e-procurement supplier portal used for submission.

Canvassing

Attempting to influence the procuring entity outside the official process; leads to disqualification.

AGPO

Access to Government Procurement Opportunities, a registration for youth, women and persons with disability businesses; not applicable here as the tender is open.

Negotiation number

Unique IFMIS reference used to download tender documents and identify the tender.