Periodic Maintenance of Power Gas Masike Kwanusu Road, Maraka Ward, Bungoma (Tender 097/2026-2027)

What is being bought

Periodic maintenance of Power Gas Masike Kwanusu Road in Maraka Ward, Bungoma County (tender BGM/CNTY/RPW/CEF/OT/097/2026-2027, negotiation no. 2656197). The detailed schedule gives a road length of 2.5 km. The tender is reserved to the YOUTH category according to the advert and the Tender Data Sheet, while the portal record lists no reserved group.

Key facts

Closing

Tue 17 Nov 2026, 11:00 am
Tenders must be received through the IFMIS Supplier Portal by this date and time. Portal record also shows 2026-11-17 11:00:00. D1 p.1

Bid / tender security

Not stated in the documents we reviewed Not stated D1 p.7

Tender fee

No tender fee is stated. Tender documents may be downloaded free of charge from the County website or the PPIP portal using the IFMIS negotiation number. D1 p.1

Site visit

Obligatoriu
Mandatory pre-tender site visit at the Department of Roads, Infrastructure and Public Works Boardroom. A site visit certificate is issued as evidence of attendance and must be attached. D2 p.8

Pre-bid meeting

Obligatoriu
Pre-tender meeting at the Boardroom. The advert calls the site visit or pre-bid conference mandatory. Questions must reach the Procuring Entity at least three days before the meeting. D2 p.26

Reserved for

Reserved to YOUTH according to the advert row for this tender and the TDS (ITT 33.4). The portal record lists no reserved group. The open national method in ITT 2 conflicts with this reservation. Conflicting D2 p.28

Contract value

Not stated in the documents we reviewed Not stated D1 p.1

Tender opening

Bids are opened immediately after the closing time at the Ministry of Roads, Infrastructure and Public Works Conference Hall. Bidders or their representatives may attend. D1 p.8

Tender validity

Prices must be in Kenya shillings, inclusive of all taxes, and remain valid for 120 days from the closing date. D2 p.8

Who can apply

• Bidders must hold a valid National Construction Authority (NCA) registration certificate for road works, NCA 8 and above, accompanied by a valid annual practicing licence. Note: ITT 3.12 says NCA registration is not a condition for tender but is a condition of contract award and signature. D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of certificate of registration or incorporation. D2 p.8
• Valid tax compliance certificate or tax exemption certificate issued by KRA. D2 p.8
• Certified copy of CR 12 for limited companies, issued recently (within 6 months, per the TDS and advert). D2 p.8
• Valid NCA registration certificate for road works, NCA 8 and above, with a valid annual practicing licence. D2 p.8
• Copy of KRA PIN/VAT certificate issued by KRA. D2 p.8
• Duly filled, signed and stamped Tender Securing Declaration form. D2 p.8
• Duly filled, signed and stamped Form of Tender in the prescribed format. D2 p.8
• Duly filled, stamped and signed Business Questionnaire form. D2 p.8
• Duly filled, signed and stamped bills of quantities. D2 p.8
• Certified copy of a valid Single Business Permit from any County Government authority. D2 p.8
• Clear copies of national ID or passport for the directors as shown on CR12. D2 p.8
• Site visit representative must bring original ID or passport plus certified copy, certified diploma or degree, certified EBK/KETRB/IET registration with proof of current subscription, and an original signed introductory letter on company letterhead with official stamp. Certified copies must be certified by a Commissioner of Oaths or Notary Public. D1 p.7

Required only in some situations

• Valid AGPO registration certificate for Youth. Required only because the tender is reserved to youth businesses. D2 p.8
• Bid security from a bank or insurance company approved by PPRA for open tenders. Special categories are exempted; the advert does not state the amount. Not stated D1 p.7

Experience, licences and financial capacity

Technical

• Key personnel scored up to 20 points: site agent (up to 8), surveyor (up to 6), foreman (up to 6), based on qualifications and years of experience. D2 p.31
• Plant and equipment scored up to 10 points: tipper, water bowser, vibrator, pick-up and concrete mixer, each leased or owned. D2 p.32
• Work methodology scored up to 25 points: signed work programme chart and cash flow estimate (0-15) and detailed method statement (0-10). Work safety management up to 10 points. Experience up to 15 points. D2 p.33
• Experience: general experience and similar-contract experience each require a minimum value of KShs 2,000,000; attach letters of award and completion certificates (at least 2 per project for the last 4 years). D2 p.33
• Overall score out of 100. Bidders scoring 70% and above are responsive and proceed to financial evaluation. D2 p.34

Financial

• Financial statements for the last two years, certified by a reputable audit firm or auditor (up to 3 points). D2 p.33
• Bank statements for the last six months from a reputable bank, with bank contact information (up to 2 points). D2 p.33
• Average turnover for the last two years (up to 3 points). D2 p.33
• Bank undertaking providing a current line of credit specific to this tender (up to 5 points). D2 p.33

How and where to submit

• Tender must be submitted through the IFMIS Supplier Portal (www.supplier.treasury.go.ke). Manual submissions are not accepted. D1 p.8
• Tender documents must be uploaded in PDF format. D1 p.8
• One original marked ORIGINAL plus copies marked COPY; the number of copies is set in the TDS, which was not provided. Standard rule D2 p.18
• Written requests for clarification must reach the Procuring Entity by 13/11/2026 at the Department of Roads, Infrastructure and Public Works address, P.O. Box 437-50200 Bungoma. D2 p.26

Not covered in the documents we reviewed

• Contract value and any engineer's estimate
• Bid security amount, currency and form for this tender, and whether youth bidders are exempt
• Number of copies required (TDS ITT 20.1)
• Performance security and other documents required after award (TDS ITT 48.1 says NA)
• Any addenda or clarifications issued after the advert
• Full Bill of Quantities, specifications and drawings
• Full TDS entries for ITT 7.1 clarification address and questions deadline, and evaluation pricing method
• Pages of the tender document not supplied, including Section III financial and technical detail and Section IV forms

Terms explained

TDS

Tender Data Sheet; the section of the tender document that sets the specific values for this tender.

AGPO

Access to Government Procurement Opportunities; a registration that reserves some tenders for youth, women and persons with disability.

NCA

National Construction Authority; registration is needed for construction and road works, with NCA category set by the contract size.

Bid security / Tender Security

A bank guarantee, insurance guarantee or cash that protects the buyer if a bidder withdraws or fails to sign.

Tender-Securing Declaration

A signed form, used instead of a bid security, where a bidder agrees to be sanctioned if it withdraws or fails to sign.

IFMIS

Integrated Financial Management Information System; the government system where tenders are submitted electronically.

CR12

A company return from the Registrar listing directors and shareholders; it must be recent for this tender.

PPRA

Public Procurement Regulatory Authority; approves bid security issuers and handles complaints.

Responsive / non-responsive

A tender that meets all mandatory requirements is responsive; one that does not is rejected without full evaluation.

Canvassing

Lobbying or contacting officials to influence the award, which leads to disqualification.